Details: Salary and Benefits are based on a competitive nonprofit scale and commensurate with experience.
174 Ipswich St.
About the Foundation:
The Boston Arts Academy Foundation is an independent non-profit organization that was established in 1999 to raise essential funds for the Boston Arts Academy (BAA) high school. Each year, the BAA Foundation raises between 35% and 40% of the school’s budget from private philanthropic sources. The BAA Foundation helps bridge the gap between the school’s allocation from the Boston Public Schools, and the true cost of a high-quality education that is both arts-intensive and college preparatory. Support from foundations, corporations, and individual donors is critical to the school’s ability to offer a comprehensive arts and academic education.
About the School:
Boston Arts Academy (BAA) is Boston’s only public high school for the visual and performing arts. BAA provides a diverse student body, a majority of whom come from low-income families, access to a college-preparatory arts and academic education not otherwise available to them. Our mission is to prepare a community of aspiring artist-scholars to be successful in their college or professional careers and to be engaged members of their communities. Our innovative arts and academic curriculum yields impressive results.
The Boston Arts Academy Foundation is at an exciting time in its history, in support of Boston’s only public visual and performing arts high school. On July 1st 2017, BAA launched its 20th anniversary year, with plans to build a new school building in its existing space, and continued its innovative curriculum with the launch of a fashion design and technology program in the fall of 2017. The Director of Finance and Administration will be a strategic thought-partner, reporting to the Executive Director of the Foundation, and join a growing Foundation Staff to lead the Finance function in support of advancing the mission of BAA. We are currently seeking a hands-on Director of Finance and Administration to will play a critical role in partnering with senior leadership in strategic decision making and operations as the Foundation continues to expand and build capacity. S/he will be key in implementing policies, practices and procedures to support the Foundation and School Administration functions of BAA, and to maintain the financial controls necessary to safeguard the assets and financial integrity of the organization, paying particular attention to grant function, by monitoring, controlling and managing related budgets for proposals, properly reporting of income allocation and disbursement of grant revenue and expense. S/he will lead and develop an internal team to support the areas of finance, business planning and budgeting, human resources, administration, and IT.
· Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all donor segments, and oversee all financial, project/program and grants accounting.
· Coordinate and lead the annual audit process, liaise with external auditors and the finance committee of the board of directors; assess any changes necessary.
· Oversee and lead annual budgeting and planning process in conjunction with the ED; administer and review all financial plans and budgets, including individual program budgets; monitor progress and changes and keep senior leadership team abreast of the organization’s financial status.
· Manage accounting functions, including A/P, A/R, fixed asset schedule, bank accounts, statements and cash: manage organizational cash flow and forecasting.
· Implement a robust contracts management and financial management/ reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
· Update and implement all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual including staff expense reimbursement process, bill coding process, and deposit procedures.
· Effectively communicate and present the critical financial matters to the board of directors.
· Ensure that Boston Arts Academy Foundation complies with accounting procedures and standards in accordance with Generally Accepted Accounting Principles (GAAP), the Financial Accounting Services Board (FASB), and the Office of Management and Budgets (OMB)
· Perform the monthly close process in partnership with the Manager of Development Operations; ensure the proper reconciliation of accounts and the timely distribution of reports; develop process for more efficient work-flow between Foundation, School and Finance
- Serve as main point of contact for investment custodian, advisors and fund managers: track investments with all outside managers, including capital commitments and valuations: oversee and review investment schedules and journal entries for all investment activities including purchases, sales, dividends, market value appreciation and depreciation, capital calls, management fees and any other related investment activity.
Human Resources, Technology, and Administration
· Further develop the Foundation’s human resources and administration, enhancing professional development, compensation and benefits, performance evaluation, training and recruiting.
· Ensure that recruiting processes are consistent and streamlined.
· Establish and manage a comprehensive training program to educate employees regarding staff tools, policies and procedures.
· Work closely and transparently with all external partners including third-party vendors and consultants.
· Oversee administrative functions as well as facilities to ensure efficient and consistent operations as the organization scales.
· Process Foundation payroll biweekly and provide payroll report to Executive Director and Headmaster as needed: review data entry for each payroll: Record payrolls in the general ledger and maintains system to allocate wages and employer taxes across programs and funding sources: reconciliation of quarterly payroll, payroll tax reports, and annual 1099 forms.
· Oversee cash receipts and disbursement systems; oversee administrative/office equipment and coordinate contracts, repairs and maintenance.
· Administer and reconcile employee benefits and paid time off.
- Oversee all financial, project/program and grant(s) accounting.
- Ensure that expenditures are consistently aligned with Grant and Program budgets throughout the grant period; maintain a robust contracts management system.
- Prepare and/or review budgets for grant proposals, coordinating with fundraising and program areas.
- Minimum of a B.A., ideally with an MBA/CPA or related degree, or CPA certification credits
- At least 7-10 years of overall professional experience; ideally 6+ years of broad non-profit financial and operations management experience
- The ideal candidate has experience of final responsibility for the quality and content of all financial data, reporting and audit coordination for either a division or significant program area, and has preferably overseen a human resources function previously
- Ability to translate financial concepts to – and to effectively collaborate with -- programmatic and fundraising colleagues who do not necessarily have finance backgrounds
- A track record in grants management
- Technology savvy with experience selecting and overseeing software installations and managing relationships with software vendors; advanced knowledge of QuickBooks and Excel
- Commitment to training programs that maximize individual and organization goals across the organization including best practices in human resources activities
- A successful track record in setting priorities; keen analytic, organization and problem-solving skills which support and enable sound decision making
- Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
- A multi-tasker with strong organizational skills and the ability to wear many hats in a fast-paced environment
- Personal qualities of integrity, credibility, and dedication to the mission of the Boston Arts Academy Foundation: has strong sense of ownership for assigned work functions.
- Excellent interpersonal and written and oral communication skills: ability to work collaboratively and independently.
- Ability to interpret/enforce policy and procedural questions.
- Ability to work with all constituents and to foster collaborative relationships within BAA and external constituencies.
The BAA FOUNDATION is committed to workplace diversity and inclusion. We are equal opportunity employers and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. We offer competitive salaries, excellent benefits, and a pleasant working environment.
Level of Language Proficiency
Minimum Education Required
How To Apply
Apply with cover letter and resume to firstname.lastname@example.org.