Office Manager

Job Summary:

Promise Arizona, a non-profit organization that empowers immigrant communities through civic engagement and advocacy, is seeking an organized and proactive Office Manager to oversee day-to-day office operations. The successful candidate will be responsible for ensuring that the office runs smoothly and efficiently, managing the Executive Director's calendar, and creating a welcoming environment for staff and visitors, including those who speak Spanish.

Responsibilities:

• Maintain the appearance and cleanliness of the office
• Answer phones, file documents, and order supplies
• Coordinate schedules and appointments for the Executive Director and staff
• Manage the office calendar and meeting spaces
• Handle incoming and outgoing mail and other correspondence
• Ensure office equipment is functioning properly
• Develop and maintain office policies and procedures
• Create a welcoming environment for visitors and staff

Requirements:

• High school diploma or equivalent
• 2 years of office management or administrative experience
• Excellent communication and organizational skills, including fluency in both English and Spanish
• Proficient in Microsoft Office
• Ability to work independently and solve problems
• Ability to maintain confidentiality
• Ability to lift up to 25 pounds

Promise Arizona is an equal opportunity employer and welcomes all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, or any other legally protected status. Promise Arizona is committed to creating a diverse and inclusive workplace and encourages applicants from all backgrounds to apply.