Annual Fund Manager

Job Type

Full Time


Details: The Calhoun School offers competitive salaries based on individual candidate experience.



Start Date



433 West End Avenue
New York
United States


The Calhoun School, a leading progressive, independent, co-educational day school in Manhattan, seeks a full time permanent Annual Fund Manager to begin in September, 2018.

Reporting to the Director of Development, the Annual Fund Manager will oversee and maintain Calhoun’s growing Annual Fund program, which raised nearly $1.2 million in the 2017-18 school year.  This crucial member of the seven-person development team will thoroughly understand our progressive school, its history and culture, fundraising, families and other constituencies. The primary responsibilities of this full-time position consist of collaborating with a core group of leadership volunteers on the cultivation, stewardship and solicitation of all Calhoun constituents for contributions to the Annual Fund. In this position, a key element is the ability to work with a large group of parent volunteers.  This position will work closely with Development team members in Alumni Relations, Major Gifts, and Special Events.


In support of the management of the school’s annual fundraising efforts:

  • Understand the school’s current bases of financial support and its potential, and the funding requirements of all segments of the school, both short- and long-term
  • Expand and grow the school’s culture of giving by educating the Calhoun community about the impact of philanthropy on the student experience
  • Work closely with the Director of Development and Annual Fund volunteer leadership to build and maintain an Annual Fund strategy and calendar
  • Maintain excellent communication with the other fundraising programs, including Major Gifts and the Annual Benefit, in order to streamline efforts and reach maximum potential
  • In conjunction with leadership volunteers, compose Annual Fund appeals and related correspondence; follow a prescribed solicitation plan for all constituent groups, including parents, grandparents, faculty/staff and friends  
  • Manage efforts to retain and grow members in the Annual Fund's leadership giving affinity group(s), and drive associated programming and stewardship
  • Produce merged letters, emails, e-marketing and other customized collateral when necessary
  • Produce timely, detailed and accurate data reports for the Development Staff, Development Committee, the Board of Trustees and other fundraising volunteers
  • Support volunteer leadership in recruiting, training and supporting a team of Annual Fund volunteers
  • Organize weekly meetings with Annual Fund volunteer leadership; engage and update Annual Fund volunteers through individualized reporting and weekly emails
  • Work with Associate Director of Development, Director of Alumni Relations and Major Gifts Manager to manage the Alumni Annual Fund and Senior Class Gift
  • Be involved with and support Development team members with all Development events and initiatives
  • Assist with the production of the Annual Report
  • Update constituent records as needed
  • Oversee production of Annual Fund related events
  • Perform various other responsibilities as assigned by the Director of Development

Required Qualifications:

  • Bachelor’s Degree
  • 3-5 years experience in not-for-profit/development roles
  • Excellent verbal, written and phone communication skills in addition to the poise and professionalism to work with a broad range of school leaders, parents, students, alumni and their families
  • Excellent relationship-building skills
  • Experience building or the desire to build and grow an annual giving program
  • Collaborative team player
  • Background in motivating and partnering with large groups of volunteers
  • Familiarity with The Raiser’s Edge or comparable CRM software
  • Strong proficiency with MS Office, especially Excel
  • Ability to organize and complete multiple tasks simultaneously with close attention to detail and prioritization to meet deadlines
  • Ability to work independently and see tasks through completion in a fast-paced, sometimes loud and open office environment
  • Ability to work evenings as needed
  • High professional and ethical standards for handling confidential information
  • Leads from a place of inclusivity and community

Desired Qualifications:

  • Experience in an independent school setting
  • Experience with progressive education
  • Experience in furthering the culture of giving, including the need to create compelling, consistent messaging and to educate constituents about philanthropy
  • A high energy, emotionally mature self-starter with a track record of demonstrating initiative, a sense of humor and the sensitivity to work with dedicated and enthusiastic volunteers
  • Strategic, proactive, detail-oriented, and team-oriented;  willing to “roll-up the sleeves” to do whatever is necessary to ensure the success of the development effort

Physical Demands/ Work Requirements:

The Calhoun Development Office is located on the third floor of a five-floor walk-up townhouse.  Position may require occasional travel between two buildings within nine blocks of one another.


Commitment to Diversity Work:

Calhoun is committed to addressing issues of social justice, diversity, equity, and anti-bias education in our curriculum and in our community. Employees must be willing learners and participants in supporting this work.

Equal Employment Opportunity Policy:

Calhoun is committed to recruiting, hiring and supporting a diverse staff and welcomes applicants of all gender, sexuality, religious, ethnic, racial and cultural identities. Calhoun does not unlawfully discriminate in employment opportunities or practices on the basis of one’s actual or perceived race; color; religion; sex/gender (including gender identity); creed; sexual orientation; marital status; pregnancy; ethnicity; national origin; ancestry; age; disability.


The Calhoun School offers a generous benefits package including health, dental, retirement, long-term disability and life insurance plans, generous time-off policies, and opportunities for professional development.

Professional Level


Minimum Education Required

4-year degree

How To Apply

To apply, please submit the following materials to

  • Cover letter
  • Resume
  • Writing sample
  • Three references