Nonprofit
New
Published 12 days ago

Operations Coordinator

Hybrid, Work must be performed in or near Inverness, CA

Details

Job Type:Full Time
Start Date:September 1, 2024
Application Deadline:July 24, 2024
Experience Level:Mid-level
Compensation:USD $33.65 / hour

Description

About the Alliance for Felix Cove

The Alliance for Felix Cove (A4FC) is an Indigenous-women-led grassroots organization that works for the purpose to protect, restore and re-matriate the Felix Family Coast Miwok/Támal-ko ancestral home at Point Reyes National Seashore. The Alliance is an emergent organization and building organizational capacity to carry out advocacy to re-matriate Indigenous ancestral lands, shift the narrative from colonial settler history to center Indigenous history and science, and to build and engage community.  We envision Felix Cove as an Indigenous site of resiliency embodying history, culture, ecological science, justice and community.

The Alliance for Felix Cove is built on an ecosystem of Indigenous principles of respect, generosity, reciprocity, responsibility, relationship and gratitude. We follow our principles to ensure we prevent internal and lateral oppression. We are creating a place of justice that recognizes and removes the historical barriers experienced by Támal-ko people to living on and accessing ancestral homelands—now a national park. We expand upon this notion of justice to be inclusive of all people, with an emphasis on people of color for whom national parks can represent a place of exclusion. We share our programs and resources to ensure equity is modeled and achieved. We welcome diversity and celebrate the unique experiences and stories that each individual brings to our circle. Our work is to call out and dismantle systems of oppression that deny individuals and communities justice, equity, diversity and inclusion.

Position Overview

The A4FC is seeking a highly organized and proactive individual to join our small non-profit organization as an Operations Coordinator reporting to the Founder/Executive Director (ED). This role is responsible for the coordination and efficient execution of daily operations and core business functions, ensuring the smooth and successful functioning of the organization while holding the vision and integrity of our Indigenous principles.

The Ideal Candidate

The ideal candidate is an exceptional communicator, possesses excellent organizational skills, and has a passion for supporting the non-profit sector. You will flourish if you:

  • Are comfortable with liberatory and de-colonizing language and concepts related to Indigenous, social, racial and environmental justice
  • Thrive in a collaborative team environment, demonstrating excellent interpersonal skills and a genuine enthusiasm for working with others to achieve common goals.
  • Center California Indigenous people, history and ecological knowledge
  • Show initiative and follow-through, are a good listener, highly organized, and flexible managing complexity with grace
  • Collaboratively solve problems and seek clarification when expectations for work are not clear
  • Are a curious, heartfelt person who can think ahead of what’s needed, offer creative solutions, and genuinely desire to do administrative work

Core Duties and Responsibilities

Operations Support:

  • Collaborate with internal and external teams to ensure smooth operations and identify issues and solutions for more effective and efficient systems and processes.
  • Support best practices and planning standards, policies and procedures.
  • Make recommendations for systems and process improvement when gaps are identified.

Administrative Support:

  • Develop and implement streamlined administrative processes to enhance organizational efficiency, continuously identifying cost-saving opportunities while remaining aligned with future needs and budgetary constraints.
  • Establish and manage comprehensive systems to support a thriving remote workforce, including logistical operations such as procurement, inventory management, and vendor relationships.
  • Contribute to business continuity planning and documentation.
  • Coordinate scheduling, meetings, and virtual events for team members.

Accounting Support:

  • Provide regular reporting of the organization’s financial performance and work with the team to ensure resources are within budget parameters.
  • In partnership with the fiscal sponsor, generates financial reports and key performance indicators as needed.
  • Assist in budget development, financial planning process, and monitoring of expenses in collaboration with the fiscal sponsor.
  • Support financial reporting requirements and ensure compliance with fiscal sponsorship guidelines.
  • Coordinate accounts payable and receivable processes, including invoice processing and reimbursements.

People Support:

  • Facilitate recruitment efforts by posting job listings, scheduling interviews, and assisting with onboarding processes for new team members.
  • Coordinate professional development opportunities and employee engagement initiatives in consultation with ED.
  • Model and contribute to setting a friendly and professional work environment.
  • Respond to all internal requests, questions, and issues in a timely manner
  • Maintain and update Operations resources for staff
  • Support staff on business systems or tools including new hires.

Technology and IT Support:

  • Assist with IT infrastructure and technology systems to support remote work operations.
  • Serve as primary contact and coordinate services with IT support vendor to set up systems and equipment, and ensure staff IT needs are met
  • Assist in remote workspace setup and onboarding of new employees.

Who You Are and Keys to Success

  • 3-5 years of professional experience
  • Proven experience in nonprofit operations, administration, or project management, with an understanding of fiscal sponsorship.
  • Works well in a deeply collaborative, highly fluid culture.
  • Knowledge of partnership and contract negotiations and management.
  • Strong data management and data analysis skills
  • Entrepreneurial spirit demonstrated through prior experience working in start-up like environments building new teams or programs and/or flexibility in the face of rapidly evolving scope of work and new challenges
  • Strategically minded, able to think creatively around program objectives and the detailed steps necessary to achieve goals
  • Experience with cross-sectoral partnerships working with people from diverse cultures
  • Excellent communication and interpersonal skills, with a talent for remote collaboration.
  • Proficient computer/software skills including Google Workspace applications, Zoom, Calendly, and the ability and willingness to learn new software applications as needed.
  • Familiarity with the non-profit sector and an understanding of its unique challenges and opportunities

What Else You Should Know

As a regular full time employee you are scheduled for 40 hours a week. All overtime work must be previously authorized by a supervisor. MSC provides compensation for all overtime hours worked by non-exempt employees in accordance with state and federal law. Standard days and hours of work are Monday through Friday, 8am to 5 pm. Weekend or evening work will be required for meetings and events. Daily schedule is flexible within the proximity of this time frame, and will be decided in consultation with the supervisor. The position is hybrid; while many of the core duties and responsibilities can be performed remotely, in-person attendance at meetings and events will be required.

Event set up occasionally requires the need to lift objects weighing up to 15 pounds.

Frequent regional travel is required for events, workshops, meetings and conferences. Candidates geographically located in or in proximity to Marin County are ideal, as the employee may be required to travel to the Point Reyes region for events and meetings at least once a month.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change or develop over time with notice.

Position Type and Compensation

This position begins with a probationary period of three months to ensure we achieve a good match and workflow.

  • 100% FTE, non-exempt position. Gross pay is $33.65/hour.
  • As a regular full-time employee working 40 hours per week, you will receive all legally mandated benefits (such as workers’ compensation insurance, state disability and unemployment, and Social Security). In addition, MSC’s benefits package includes:
  • 20 days vacation leave per year.
  • 13 standard holidays, and 2 personal days per year (your personal days are designated as your birthday and hire date anniversary, and should be taken on these dates).
  • 12 sick days per year.
  • Up to 12 weeks of family paid leave, no tenure required (medically required).
  • Medical, vision, dental for employees and dependents (Eligible the first day of the following month from date of hire and requires a per pay period employee contribution).
  • 100% employer sponsored basic life, short-term and long-term disability insurance coverage.
  • Access to a 403b retirement plan.
  • Access to flexible spending account plan (i.e., health care expenses).

Alliance for Felix Cove is fiscally sponsored by Movement Strategy Center. Movement Strategy Center is an equal opportunity employer that does not discriminate on the basis of race, color, religion or belief, disability, gender, nationality, ethnicity, sex (including pregnancy, childbirth, or related medical conditions), gender identity or expression, sexual orientation or any other status protected by law. People of color and LGBTQ candidates are strongly encouraged to apply.

About the Alliance for Felix Cove

The Alliance for Felix Cove (A4FC) is an Indigenous-women-led grassroots organization that works for the purpose to protect, restore and re-matriate the Felix Family Coast Miwok/Támal-ko ancestral home…

Benefits

As a regular full-time employee working 40 hours per week, you will receive all legally mandated benefits (such as workers’ compensation insurance, state disability and unemployment, and Social Security). In addition, MSC’s benefits package includes:

  • 20 days vacation leave per year.
  • 13 standard holidays, and 2 personal days per year (your personal days are designated as your birthday and hire date anniversary, and should be taken on these dates).
  • 12 sick days per year.
  • Up to 12 weeks of family paid leave, no tenure required (medically required).
  • Medical, vision, dental for employees and dependents (Eligible the first day of the following month from date of hire and requires a per pay period employee contribution).
  • 100% employer sponsored basic life, short-term and long-term disability insurance coverage.
  • Access to a 403b retirement plan.
  • Access to flexible spending account plan (i.e., health care expenses).

As a regular full-time employee working 40 hours per week, you will receive all legally mandated benefits (such as workers’ compensation insurance, state disability and…

Location

Hybrid
Work must be performed in or near Inverness, CA
Inverness, CA, USA

Apply to This Job

Instructions:

Cover letters should include your experience or relationship with rematriation/land back, social justice, racial or environmental justice. Application review will begin on a rolling basis through mid July 2024. Candidates will be notified of their application status by early August 2024. We value your time and effort invested in applying for this position and are committed to providing timely communication.

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