This position can be based in Washington, DC or New York, NY.
The Director, Grants and Contracts directs all aspects of grants and contracts function. S/he is responsible for overseeing day-to-day grants and contracts and sub award administration, including but not limited to, partner negotiations, monitoring award and sub award donor compliance, approvals and reports administration, from a diverse set of donors including USAID, DFID, Multilaterals, Universities and private foundations and other NGOs. Establishes and maintains internal controls, policies and procedures in compliance with audit, legal and statutory requirements.
- Manages the Grants Department to ensure timely and effective award management and administration of a diversified portfolio of awards; assign or reassign award portfolios within the Department to ensure a balanced workload and timely service delivery. The team manages over 200 grants in over 25 countries.
- Directs the daily operations of the team whose responsibilities include:
- Management of incoming awards, (grants and contracts) to support programmatic activities.
- Coordinating and reviewing of narrative reports and monitors the timely preparation of progress and financial status reports to donors.
- Developing systems and policies to ensure compliance and consistent application with donor rules and regulations; and invoicing donors in accordance with agreements and monitoring payment status.
- Reviewing and analyzing incoming grants and contracts; interpreting, clarifying and specifying terms and conditions of these incoming awards to IPA’s benefit as well as any applicable regulations.
- Ensures the grants team leads the due diligence on prospective sub-awardees, manages the issuance of all sub-awards on a timely basis ensuring terms and conditions in compliance with applicable regulations and donor requirements and ensuring tools to monitor compliance.
- Oversees timely, accurate closeout of awards to IPA by planning and coordinating submission of final financial and programmatic reporting, preparation of final inventories, financial reconciliation of subgrant line items and property disposition requests.
- Advises business development and country proposal teams with technical and contractual input as required; including potential review of proposal submissions for compliance with donor regulations; develop responses to contractual questions.
- Serves as in-house expert on compliance issues with contract provisions, award conditions, and audit requirements.
- Creates and/or oversees the implementation of methodologies for preventing unallowable costs; tailor and update templates for various types of sub-awards; develops and augments the existing Grants and Contracts templates; and oversees/advises on field grants, procurement, and field operation procedures at the expert level.
- Plays a key role in the development and implementation of new systems and “best practices” for cooperative agreements, grants, contracts, sub-awards and procurement functions.
- Collaborates with headquarters and field employees to assess needs and improvements in the field offices. Provides inhouse training to departmental and program staff on grants and contracts matters as required.
- Assists with internal and external organizational and project audits and IRS Form 990 requirements as required.
- Bachelor’s degree or master’s degree in a relevant field.
- 15+ years of relevant grant and contract management experience with a variety of funding including USAID, DFID and other governmental, multilateral and private foundation; 5 years in support of an international not for profit/non-profit organization
- Demonstrated leadership skills and ability to manage and motivate a team, including ability to lead staff and promote productivity in a diverse, multi-national and multi-location work environment;
- Ability to interact effectively with all staff levels as well as ability to work independently and as member of a team.
- Ability to mentor and guide professional growth and development for the contracts/grants management team.
- Experience providing contractual or compliance guidance to new business plans, proposals and budget development.
- Consistently works within internal process and procedures and ensures others do the same
- Expert knowledge and ability to apply USG FAR, 2 CFR 200, 22 CFR 228. Knowledge of DFID Smart Rules, EU and ECHO terms and conditions preferred. Solid experience monitoring and interpreting governmental regulations to ensure compliance.
- Proven negotiation skills, including the ability to negotiate effectively, make sound decisions and apply creative problem solving.
- Excellent written and oral communications skills; ability to make effective and persuasive presentations to small and large groups.
- Excellent organizational skills, strong analytical skills and problem-solving skills; culturally sensitive; ability to work well under pressure in a fast-paced environment, keeping multiple priorities moving and not losing track of details.
- Demonstrated track record of establishing and sustaining interpersonal and professional relationships with donor representatives and partners.
- Ability to speak and comprehend Spanish or French a plus.
Minimum Education Required
How To Apply