Executive Assistant

Job Type

Part Time


Minimum: $36,000.00
Maximum: $42,000.00



Start Date:


Application Deadline:



San Mateo
United States


Oversee, coordinate and carry out all administrative duties, office operations, services, procedures and workflow, and improve as necessary. Demonstrate consistent excellence in customer service. Be adept at multitasking, managing multiple calendars, changing deadlines, and interfacing with a diverse group of community members, local politicians, professionals and consultants from various industries. Support the elected Board of Directors, Committee Members, and consultants including communications and meeting scheduling. Assist CEO with meeting scheduling, conference registration, written and oral communications with Board and committees, colleagues, and professional partners. Maintain office supplies and operate office equipment including phones, copier/scanner/printer, laptop and projector. Intermediate or better experience with software including Microsoft Office Suite, internet browsers, WordPress, Google Docs, database and Quickbooks a plus. Support accounting activities such as processing bank statements, bank deposits, invoice management, maintaining vendor files and all related accounting activities in adherence to the Internal Control Policy. Support Community Outreach activities with event and meeting scheduling and setup, community communications, and website updates. Maintain documents, correspondence and meeting minutes. Serve as primary contact for members and vendors serving the Chamber properties which includes processing payments, maintaining member relations and communications, complaints, and managing vendor contracts.


1 week of vacation, some paid holidays, 3% employer contribution match after 1 year of employment for SEP IRA.

Level of Language Proficiency

Excellent English Speaking, Some knowledge of Spanish would be a plus.

Professional Level


Minimum Education Required

High School

How To Apply