Project Coordinator I

Posted by
Published 23 days ago

 Salary Range: $45,000 - $53,000

Closing Date: Friday July 30, 2021

Cover Letter Required: Yes


Position Summary

This is a critical time for policing and the International Association of Chiefs of Police (IACP) is at the forefront, working to engage communities and promote leading policing practices. The IACP is dedicated to enhancing the policing profession through new initiatives, advocacy, and member services that bring innovation, promising practices, and training to the field. The association is seeking individuals with the passion, energy, and commitment to dedicate their professional efforts towards moving the field of policing forward. We offer a learning-oriented, service-focused, and inclusive work environment that encourages open communication and discussion in a team-based, cross team environment.  

The IACP is the world’s largest and most influential professional association for police leaders. With more than 30,000 members in over 160 countries, the IACP is a recognized global leader in policing.

IACP seeks to hire a Project Coordinator to broadly support IACP efforts, and specifically support the Programs Team. The IACP Programs Team is made up of over 70 professionals working to advance best practices and thought leadership in policing through federal and privately funded grants. This position represents an opportunity to become a key member of the team, providing support and assistance to the Director and Assistant Directors (D/AD), as well as the staff of the Programs Team. Review paperwork requiring the D/AD’s approval, including reimbursement and check requests, itineraries, contracts, and other documents for accuracy and alerts D/AD to any discrepancies or problems. Prepares documents and materials related to team services. Reviews and edits a variety of team and association documents including study reports, articles, conference materials, and project-specific publications. Performs other duties as assigned by the D/AD or requested by staff.

Job Responsibilities

Working with IACP staff, project partners, and stakeholders, the Project Coordinator will:

  • Provide support and assistance to the Director/Assistant Directors and staff in all phases of team management to include scheduling, correspondence, and meeting planning
  • Work collaboratively with team staff to support work on federal and privately funded grants, as well as supporting other team projects such as implementing new business systems and maintenance of the website
  • Assist with organizing and tracking details for project-related meetings and events including budget expenditures, logistics, and programmatic
  • Organize and track project details and training and technical assistance
  • Organize on-site training events and meetings, virtual meetings, webinars, and conference calls, providing input, direction, and support as needed
  • Assist with the development and revision of training, informational, and other project-related materials such as educational handouts, worksheets, evaluation forms, publications, videos, guidebooks, reports, webinars, workshop presentations, and fliers
  • Gather information, policies, research, and resources, and provide reports
  • Create and support project outreach, marketing, and information dissemination including social media and website
  • Perform activities designed to maximize compliance with federal and IACP accounting and auditing requirements, monitor schedule of deliverables and rate of grant expenditures
  • Review contracts, billings, and expenditure reimbursement requests for appropriateness and compliance with the policy
  • Respond to information inquiries and requests from IACP staff, association members, and other stakeholders
  • Maintain team files and records in accordance with IACP and funding agency
  • Other duties as assigned

Minimum Qualifications

  • Bachelor’s degree in a relevant field
  • Two years of job-related experience
  • Proficiency in Microsoft Office products (Outlook, Word, Excel, and PowerPoint) and other relevant business software
  • Equivalent combinations of education and experience will be considered

Required Knowledge, Skills and Abilities

  • Solid analytical skills to include ability to troubleshoot problems from multiple perspectives
  • Effective task prioritization and time management skills
  • Solid writing, editing, and communication skills
  • Effective collaboration and teamwork skills
  • Ability to work with minimal supervision, exercise good judgment, and make independent decisions
  • Ability to coordinate multiple projects and tasks simultaneously
  • Exceptional attention to detail
  • Ability to maintain confidentiality
  • Strong interpersonal and customer service skills, professional manner, tact, diplomacy, and patience
  • Ability to type 60 WPM
  • Strong proofreading and editing skills
  • Excellent oral and written communication skills

Preferred Qualifications

  • Experience in a non-profit organization, association, or criminal justice environment
  • Familiarity with and understanding of project-relevant issues and policing
  • Experience with, and ability to plan events and make logistical arrangements for individuals and groups

 Special Conditions and Work Environment

  • Travel will be required based on job responsibilities
  • Work takes place primarily in an office environment
  • Light lifting, bending, and reaching may be required

Highlights of Employee Benefits

  •  Medical HMO: Free for Employee and Family (Local Employees)
  •  Vision: Free for Employee
  •  Dental: Offered at a reasonable rate for Employee and Family
  •  403B: IACP Match - up to 4% - after one year of employment

All interested candidates must submit a cover letter, resume, and salary history.

Cover letters must contain the name of the position being applied for as well as the requisition number. Applicants should indicate in the cover letter which position, or positions interest them and outline their relevant qualifications. The IACP may consider applicants for positions other than those indicated. Please note that applications received without the requested information will not be forwarded for review.

The IACP is an equal opportunity employer. Federal law prohibits discrimination in employment practices on the basis of race, color, religious affiliation, national origin, sex, age, or disability. No information requested on this application will be used for the purpose of excluding any applicant’s consideration for employment because of his or her race, color, religion, national origin, sex, or disability. 

 Salary Range: $45,000 - $53,000

Closing Date: Friday July 30, 2021

Cover Letter Required: Yes


Position Summary

This is a critical time for policing and the…

Details at a Glance

  • Time Commitment
    Full Time Schedule


44 Canal Center Plaza, Alexandria, VA 22314, United States
Suite 200

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