Admissions and Academic Affairs Coordinator, Pre-College


Job Type

Full Time

Published:

05/11/2018

Address

60 Lincoln Center Plaza
New York
New York
10023
United States

Description

As a member of a 6-person administrative team, the Admissions and Academic Affairs Coordinator works most closely with the Director of Admissions and Academic Affairs (DAAA) and Senior Director (SD). This position works Tuesday-Saturday during the academic year (September-May), and Monday-Thursday during the summer months (June-August).


Responsibilities:

  • Provide administrative support in departmental activities such as Auditions, Admissions, Registration, and Commencement
  • Coordinate room schedules, building set-up needs, key requests, and student/parent IDs
  • Facilitate events with campus catering company and Special Events Office
  • Process paperwork for substitute faculty on Saturdays
  • Hire, train, and supervise a roster of college workstudy
  • Handles internal and external customer calls, visitors, and respond to inquiries. 
  • Support the Performance Activities staff at divisional concerts and events, as necessary
  • Supports departmental events in the areas of development and communications, as assigned
  • Register students for classes
  • Track student absences and attendance records
  • Organize theory and ear-training exams with department chair and coordinate student work with faculty and coaches
  • Manage transcript requests, letters of enrollment and attendance, and parent visa letters
  • Manage data entry and application file process
  • Work closely with DAAA on planning and execution of audition week events
  • Correspondence with applicants, parents, and faculty during audition process
  • Work closely with DAAA and the Bursar to coordinate semesterly tuition bills and troubleshoot student account issues
  • Process and track payroll requests and check requests 
  • Design and circulate a weekly newsletter using ConstantContact, and other departmental mailings (event invitations, commencement, senior gift)
  • Coordinate content for divisional videos, Juilliard Journal articles, and Facebook posts


Qualifications:

  • Bachelor’s Degree; a major or minor in music preferred
  • Familiarity with classical music
  • 2 years of administrative experience
  • Strong skills in using software packages, including Microsoft Office Suite; aptitude for learning new computer software
  • A positive, friendly attitude and enjoys interacting with students, parents, faculty, and interoffice staff
  • Initiative, independence, discretion, and a good sense of humor
  • Strong verbal communication skills and professional phone manner
  • Ability to perform multiple tasks under pressure
  • High attention to detail and accuracy
  • Thrives on being part of a team

Professional Level

None specified

Minimum Education Required

4-year degree

How To Apply

https://goo.gl/S2Q8gT

The Juilliard School has an ongoing commitment to the principles and practices of diversity and inclusiveness throughout the community and strongly encourages applications from candidates who would enhance the diversity of the School's administration.


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