Operations Coordinator

Job Type

Full Time




133 East 58th Street
Suite 501
New York
New York
United States



Save Venice Inc. is an American non-profit organization dedicated to preserving the art and architecture of Venice, Italy. Save Venice is based in New York City with an office in Venice and volunteer-run Chapters in Boston and California. The New York office, which consists of the Development & Events Assistant, Operations Coordinator, Director of Development, and Executive Director, oversees fundraising and donor relations. The Venice office, which consists of a Director and Venice Programs Director, oversees Save Venice’s restoration projects and Save Venice’s Rosand Library & Study Center. Since its incorporation in 1971, the organization has restored more than 450 works of art and architecture in Venice and in 2015 established the Rosand Library and Study Center at Save Venice to advance the scholarship of the next generation of Venetianists.


Save Venice is seeking a detailed-oriented, organized, and energetic Operations Coordinator for its New York City office. The Operations Coordinator is responsible for the day-to-day activities of the office including bookkeeping and banking, and works alongside the Development & Events Assistant, Director of Development and Executive Director to help manage events and development initiatives. Reporting to the Executive Director, the Operations Coordinator will assist in fundraising campaigns including the membership program, year-end appeal; communication projects such as the production of a 20-page annual publication, social media updates, and more.

The ideal candidate will be a poised individual with a demonstrated track record of managing multiple tasks simultaneously that require extreme attention to detail; proven expertise in Microsoft Suite including Excel and PowerPoint; the ability to thrive in a fast-paced and busy office, and comfort on the telephone. Further, the ideal candidate will be a proactive and fast learner with the ability to self-teach; have a positive attitude and sense of humor; strong technical and writing skills and an appreciation for art history and/or Venice. Knowledge of Quickbooks, donor databases, Wordpress, Constant Contact, and social media platforms is a plus.


Specific responsibilities are not limited to, but will include:

Office administration

·     Serve as a first point of contact for phone and email inquiries

·     Accounts payable and invoicing; weekly bank deposits; donation processing

·     Process and fulfill orders for Save Venice merchandise

·     Coordinate with vendors; order supplies and office items

·     Generate reports from DonorPerfect and Quickbook; prepare financial summary reports

·     Maintain donor records in DonorPerfect and prepare, organize, and maintain office files, restoration project folders, press files

Support the Board of Directors

·     Serve as main liaison for set-up and coordination for three Save Venice Board meetings and receptions in both New York and Venice annually; prepare Board meeting materials; schedule Board committee meetings and track attendance; provide administrative and operational support to Board members

Event Planning: New York Education Series, Special Events and Trips

·     Coordinate logistics for the Education & Enrichment Series; track RSVPS; maintain financial reports; generate mailing lists; coordinate invitation printing and mailings; promote activities on social media; assist with the planning and execution of the annual New York masked ball and the biennial Venice Gala

Development and Communications

·     Work with the Director of Development and Executive Director to produce the annual membership drive; year-end appeal; and the annual newsletter

·     Participate in selling tickets to fundraisers and recruiting new members

·     Prepare gift acknowledgments and welcome packages to new supporters

·     Support the Save Venice chapters as needed


·     Bachelor of Arts degree required

·     One to three years professional experience, preferably in an arts institution or non-profit

·     Experience with donor databases and Quickbooks, or the ability to learn new programs quickly a major plus

·     Proficiency in the Microsoft Word suite and especially Excel and PowerPoint

·     Comfort on the phone and interacting with Board members and donors

·     Excellent interpersonal, communication, writing, technical, and organization skills with strong attention to detail and the ability to multi-task

·     Ability to work on a small team and to self-teach

·     Positive attitude and sense of humor

·     Strong work ethic and integrity

·     Interest in art history and non-profit administration

·     Ability to work some nights and weekends with advance notice


Salary: Competitive entry-level salary and excellent health benefits, 403B plan with employer contribution, two weeks paid vacation, plus the majority of the week between Christmas and New Years. Potential for travel to Venice. 

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply


Please submit your resume and a cover letter detailing your interest to: newyork@savevenice.org

Resumes without letters will not be considered. Please use "Operations Coordinator" in the subject line. No phone calls please.