Executive Assistant

Job Type

Full Time

Published

10/30/2018

Address

30 Winter St.
Suite 700
Boston
MA
02108
United States

Description

Executive Assistant/Office Manager

November 2018

Beyond Conflict, a global non-profit organization based in Boston, is looking for a resourceful, experienced, highly organized and task-oriented Executive Assistant who will report directly to the Executive Director and the CEO performing a number of administrative tasks, including Office Management. The ideal candidate is highly self-motivated, professional and entrepreneurial, with strong interpersonal and communications skills, who is capable of managing their work load and prioritizing tasks in a growth environment to ensure the success of Beyond Conflict’s work and mission. The position is full-time and based in our Boston office.

 

Job Responsibilities: 

Office Management and Executive Support

  • Provide administrative assistance to Beyond Conflict senior management, particularly the CEO and ED, around calendaring, travel, mail, etc.
  • Prepare and coordinate executive communications, including in-coming calls and outgoing correspondence, on behalf of the CEO and ED
  • Assist in the planning and execution of events, Board meetings and donor meetings.
  • Schedule meetings, appointments, and travel itineraries for CEO and ED
  • Maintain organized filing system of paper and electronic materials
  • Provide support scheduling internal meetings and office management
  • Maintain and update new contact management systems and ongoing donor administration in Salesforce to facilitate ongoing relationship management activities
  • Manage day-to-day office operations, and track and order office supplies
  • Order computers and troubleshoot for IT problems
  • Assist in administering HR and office policies, recruiting, hiring, and onboarding
  • Manage interns and co-op students
  • Assist with special projects as requested
  • Support general office operations as needed


Skills Needed: 

  • Passionate about making change and reducing conflict in our world
  • Proficient in Word, Excel, PowerPoint; background with Salesforce preferred
  • Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
  • Strong written and verbal communications skills; and ability to prioritize tasks and work independently
  • Minimum of three to five years of Executive Assistant and office management experience
  • Capacity to act with discretion and maintain confidentiality within and outside of the office
  • Maintains a friendly and professional demeanor at all times

Beyond Conflict provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

To apply for this position, please forward a resume and cover letter to Info@beyondconflictint.org, with “Exec Assistant/Office Manager” in the subject line. Beyond Conflict is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.


About Beyond Conflict

Beyond Conflict (BC) has created powerful and innovative frameworks to open pathways for progress in peace talks, transitions to democracy, and national reconciliation in the aftermath of division and violence in over 75 countries. By leveraging our global network of leaders, activists, and other seasoned practitioners, we’ve catalyzed the field of transitional justice, facilitated the establishment of the Truth and Reconciliation Commission in post-apartheid South Africa, and charted a course towards peace and reconciliation in Northern Ireland, Central America, Cuba and other divided societies grappling with difficult social challenges.

 

Founded in 1992, our powerful methodology of shared experience is grounded in two core principles: that people can learn from each other, and that people can change, and accumulated evidence from brain science supports these principles. This simple yet powerful belief in the human capacity for change and renewal is matched by rigorous research and the constant quest to improve human understanding and progress in positive and tangible ways. Through this journey, we engaged with leading brain and behavioral scientists and discovered the potential of brain science to powerfully and radically shift the way in which we understand human conflict and coexistence, and the very nature by which we think, act and respond to our world. 

 

Beyond Conflict has also found that the combined knowledge of emerging research within science matched to our direct real-world experience offers a powerful and new approach that has the potential to revolutionize the very fields of conflict resolution, reconciliation and social change, both in the US and abroad. Beyond Conflict has become widely acknowledged as the champion in catalyzing the field of Neuroscience and Social Conflict, by promoting this research, developing policy recommendations for national leaders, and convening six global conferences since 2010 for key scientists, policymakers, practitioners, journalists and funders. 


Building on this momentum, and our early success in developing key metrics with targeted groups on dehumanization, polarization, and inclusion, we created the Beyond Conflict Innovation Lab for Neuroscience and Social Conflict to demonstrate the value of applying science-informed design to practical, real-world problems. We have recently received a significant grant to launch the IL; and are actively investing in our intellectual and organizational capacity in terms of staffing, systems and infrastructure; and also developing plans to show tangible progress on three pioneering pilot initiatives on polarization, racism and inclusion, and displaced refugees and migrants. For more information, please see www.beyondconflictint.org.


Professional Level

None specified

Minimum Education Required

4-year degree

How To Apply

To apply for this position, please forward a resume and cover letter to Info@beyondconflictint.org, with “Exec Assistant/Office Manager” in the subject line. Beyond Conflict is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.


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