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Board Relations and Executive Support Associate

Posted by
Outward Bound USA
|
Fishkill, NY
New
|
Published 12 days ago

Functions and Responsibilities

Board of Directors

·       Act as a liaison to the Board of Directors and Trustees

·       Plan, organize, and attend Board and executive meetings and events

  • Prepare materials, secure accommodations and transportation, plan catering and organize related details
  • Record meeting minutes, notes, and/or action items

·       Establish and maintain a rapport with the OBUSA Board. Support engagement of Board members.

  • Help develop an inclusive and welcoming environment for all Board Members
  • Support and work closely with Board Committees as needed
  • Serve as primary staff support to the Governance Committee supporting and driving all committee work

·       Develop and send notices and updates regarding news in the greater OB community (e.g. important events, announcements, passing of significant OB figures, etc.)

Executive Director

·       Works closely with the Executive Director to coordinate and support the Board of Directors

·       Schedule meetings, and as needed, help coordinate the Executive Director’s schedule

·       Arranges travel and accommodations

·       Develops and distributes written communications, as directed

Operations Support

·       Work with schools to develop and maintain contact list of all FT staff across the 11 Regional Schools, OBUSA and OBSG.  

·       Manages payroll time sheet process, including development of annual schedule, bi-monthly distribution of timesheets, paid time off (PTO) tracking and holidays.

·       Manage national Award processes annually (e.g. Kurt Hahn, Josh Miner, McGrory/Safety, etc.)

·       Support initial phases of OBUSA hiring processes, including screening resumes, responding to candidates, and onboarding.

·       Support OBUSA staff team calls, help organize annual staff recognitions, maintain staff computer inventory lists and additional support as needed.


General

·       Handle sensitive and confidential business matters

·       Coordinate projects, perform additional tasks, and participate in special projects as directed

·      Edit and compose grammatically correct letters, email, and other correspondence

Qualifications

·       Able to foster a welcoming and inclusive environment with all Board members and staff

·       Strives to develop Board and staff onboarding processes that promote inclusion for all; works to build processes to address a variety needs and styles

·       Exceptional communication skills, both verbal and written

·       Displays superb interpersonal skills and the versatility to form productive relationships with Board members, constituents, and staff, at all levels of the organization

·       Demonstrates attention to detail and displays excellent follow-through

·       Can quickly analyze and resolve problems; demonstrates creativity

·       Displays talent for anticipating needs and proactively responding to them. Possesses critical thinking skills.

·       Shows discretion when dealing with sensitive and confidential matters

·       Capacity to pro-actively manage workload while working in an autonomous environment

·       Has exceptional project management skills

·       Is willing to work beyond normal work hours including evenings and weekends to meet deadlines and support events

·       Is able to travel to events and meetings as required

·       Is proficient in Microsoft Word, Excel, PowerPoint, and Outlook

Functions and Responsibilities

Board of Directors

·       Act as a liaison to the Board of Directors and Trustees

·       Plan, organize, and attend Board and executive meetings and events

  • Prepare materials, secure accommodations and transportation…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    June 1, 2021
  • Application Deadline
    April 21, 2021

Salary

$55,000 - $62,000

Benefits

This is a full-time position with a competitive benefits package, including health/dental/vision insurance, paid time-off, short-term disability, long term disability and a 403(b) plan. 

This is a full-time position with a competitive benefits package, including health/dental/vision insurance, paid time-off, short-term disability, long term disability and a 403(b…

Location

Remote
Work may be performed anywhere in United States
Associated Location
21 Old Main St, Suite 208, Fishkill, NY 12524

How to Apply

Please send a resume and letter of interest to jobs@outwardbound.org


Please send a resume and letter of interest to jobs@outwardbound.org


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