Assistant Program Manager & Coordinator of External Affairs (Public Relations, Communications & Development) (Part-Time, Mostly-Work-From-Home Flexible Schedule) (BA/BS/MSW/LMSW/LCSW/MA/MS/MPH/JD/PhD)

Job Type

Part Time

Salary

Minimum: $18,000
Maximum: $18,000
Details: This position offers a very competitive, annualized salary of $18,000.

Published

05/26/2018

Address

164 West 100th St.
New York
NY
10025
United States

Description

Excellent, rare, brand-new PART-TIME JOB ANNOUNCEMENT in LGBTQ HOMELESS YOUTH SERVICES! The part-time management position you have been waiting and looking for is finally here but only for a LIMITED TIME! Apply Today! 


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BA/BS/MSW/LMSW/LCSW/MA/MS/MPH/JD/PhD Assistant Program Manager & Coordinator of External Affairs Needed (Public Relations, Communications & Development) (Part-Time, Mostly-Work-From-Home Flexible Schedule) 

 

Introduction: A small, independent, grassroots, nonprofit start-up after 12 years of rapid growth, solid stabilization, unprecedented success and global impact, Trinity Place, a long-term (1.5 years), 10-bed transitional shelter for homeless LGBTQ youth/young adults (ages 18-24) (www.trinityplaceshelter.org) is now looking for a highly-driven, energized, flexible and talented BA/BS/MSW/LMSW/LCSW/MA/MS/MPH/JD/PhD with at least 2-3 years relevant work experience and strong interests in LGBTQ issues to help take us take our organization, communications, public relations & administrative programming to the next level. 

 

Brief Position Description: (Assistant Program Manager & Coordinator of External Affairs): Exemplary communications, public relations, leadership, administrative, interpersonal and teamwork skills are all necessary. A self-starter with strong interests in LGBTQ issues and the ability to work independently and effectively within a small, fast-paced team are all essential. Very manageable, part-time, 20 hours per week, mostly-work-from-home, flexible schedule! Outstanding opportunities to creatively shape many aspects of the organization, administrative programming and for professional growth are available within an exceptionally unique and acclaimed organization. Work alongside a dynamic team of highly experienced professionals. Detailed job description, position responsibilities and requirements are below. 

 

Salary & Benefits: This position offers a very competitive, annualized salary of $18,000, 2 weeks paid vacation and one week paid sick time per year. However unfortunately, this part-time position does NOT include health insurance or other benefits. 


Required Schedule & Additional Notes: The schedule for this new, part-time, key management position is highly-flexible, 20-hours per week and mostly-working-from-home. This position also requires occasional attendance at a short staff meeting on Tuesday evenings from 7:30 p.m. - 9:00 p.m. on Manhattan's Upper West Side. Participation in other evening and weekend activities/special events around NYC will also be required. Trinity Place is a non-sectarian, non-profit organization however the shelter is housed within a small, progressive, socially conscious church, Trinity Lutheran Church of Manhattan (http://www.trinitylutherannyc.org/). The willingness and abilities to work very closely and collaboratively with this small, fast-paced church is essential. Trinity Place is located in Manhattan (Upper West Side). Interviews for this position may occur during evening/weekend hours. LGBTQ identifying persons, persons of color, bi/multilingual speaking individuals are encouraged to apply. 

 

Interested parties should e-mail cover letter and résumé to Director at director@trinityplaceshelter.org 


DETAILED POSITION DESCRIPTION: Assistant Program Manager & Coordinator of External Affairs


POSITION OVERVIEW: Under the supervision of the director and executive director, the Assistant Program Manager & Coordinator of External Affairs is a key management and team leadership position in which one is expected to fulfill a wide array of administrative, public relations, communications, programmatic and external affairs responsibilities.


REPORTS TO: Director and Executive Director


KEY ESSENTIAL FUNCTIONS:


Coordinator of External Affairs Functions (Shelter External Affairs):

  • Coordinate and lead all aspects of shelter external affairs (e.g. website, promotional materials, events, public speaking, volunteers, fliers, marketing, on-site visits, photography, video, social media)
  • Serve as primary liaison to TPS webmaster regarding website, digital communications and various other communications
  • Serve as primary liaison for TPS to it’s community of volunteers and to those seeking to volunteer at TPS (e.g. respond to volunteer inquiries, screen, train, schedule and coordinate TPS volunteers)
  • Assist the TPS Director and Social Worker in coordinating and carrying out annual holiday-related programming.
  • Assist the TPS Executive Director and Director in serving as a liaison between TPS and the TPS hired, subcontracted grantwriters and fundraising professionals: Laurence A. Pagnoni & Associates (LAPA)
  • Assist the TPS Director and Social Worker in responding to a range of TPS related communications (e.g. requests for information from community stakeholders, event planners, fundraisers, funders, media, journalists, board members, etc.)
  • Assist the TPS Director and Social Worker in representing TPS within the community and in the media (e.g. public speaking requests for TPS representatives from community stakeholders, fundraisers, volunteers, funders, media, board members, etc.)
  • Assist the TPS Director, Social Worker and Executive Director in responding to, planning, coordinating and supervising a range of volunteer-related projects
  • Assist the TPS Director and Social Worker in helping to triage, respond to TPS IT/computer/technology needs
  • Assist the TPS Director and Social Worker in the supervision of and task assignment process of TPS interns
  • Assist the TPS Director, Social Worker, Board and Volunteers in responding to various efforts to provide “thank yous” to donors, volunteers, etc. as needed
  • Assist the TPS Director and Social Worker in coordinating occasional TPS efforts to secure particularly large government, multi-year government grants (e.g. NYS DOH)


Assistant Program Manager Functions (Shelter General Operations):

  • Assist the TPS Director and Social Worker with carrying out a wide range of ongoing essential shelter general operations, administrative tasks, projects and responsibilities
  • Assist the TPS Director and Social Worker in responding to, managing and coordinating shelter crises, emergencies, unforeseen needs/projects, etc. (e.g. building issues, weather-related events, bedbug remediation, staffing crises).
  • Ensure all required documentation, reports, etc are completed thoroughly, accurately, in a timely manner and that all records comply with regulatory requirements and internal procedures and protocols
  • Assist in the maintenance of adequate supplies (food, linens, toiletries, etc.) or alert shelter administration when other supplies are low
  • Attend regularly scheduled meetings with representatives from shelter administration
  • Assist in the oversight of and cleanliness maintenance of space utilized by the shelter especially the kitchen, shelter storage room and shelter office
  • Maintain close, collegial relationships with all referring agencies and collaborative partners (Ali Forney, Green Chimneys, Streetworks, Sylvia’s Place, Covenant House, The Door, Harlem United, Project STAY, etc.)
  • Maintain consistent, open communication by keeping supervisors and relevant collaborative partners informed of all relevant information regarding the organization, program and other pertinent matters as needed
  • Work closely with Trinity Lutheran Church of Manhattan (which houses the shelter) to ensure a smooth space-sharing partnership and an overall close collaborative relationship
  • Adhere to all HIPAA privacy, client confidentiality standards and security regulations
  • Adhere to general social work standards and ethical principles, the NASW Code of Ethics, program procedures, and maintains professional relationships with all collaborative partners, clients, and community supports


ADDITIONAL ASSIGNED KEY ESSENTIAL FUNCTIONS INCLUDE:

  • Perform other task and responsibilities as appropriate and required

 

EDUCATION/TRAINING REQUIRED: 

  • Bachelor, Master or Doctorate degree in social work, psychology, education, sociology, communications, public administration, public relations, public health, law or closely related and allied field
  • Additional relevant experience/training also required

 

EXPERIENCE REQUIRED/LANGUAGE PREFERENCE:

  • Minimum of 2 years supervision work experience in community-based social services agencies (or similar setting)
  • Minimum of 5 years supervised relevant work experience in community-based social services agencies (or similar setting)
  • Strong leadership skills
  • Proven track record of ability to work independently
  • Excellent interpersonal, organization, time management skills and ability to meet strict deadlines within a fast-paced environment are required
  • Excellent writing and communication skills
  • Strong public speaking skills and experiences
  • The ability to effectively and flexibly work as a member of an interdisciplinary team and maintain multiple close collaborative relationships with partnering institutions is required
  • Strong crisis management skills and familiarity with de-escalation techniques
  • Excellent ability to work with and understand a diverse, high needs client population
  • Strong knowledge and understanding of LGBTQ homeless youth and young adults in NYC and general knowledge of available housing resources
  • Moderate understanding of mental health and substance abuse issues
  • Bilingual in Spanish a plus


COMPUTER AND TECHNICAL SKILLS REQUIRED:

·     Strong typing skills and computer skills

·     Excellent familiarity, understanding and capacity to navigate and independently manage various forms of digital,

software and physical technology e.g. social media, Word/Excel/PowerPoint, Gmail, Google documents, Google

calendars, computers, televisions, projectors, etc.


VISUAL AND MANUAL DEXTERITY:

·     The candidate should be able to read documents for analytical purposes such as computer information,

software, computer graphic design programs, etc.

·     Limited applications of manual dexterity and hand-eye coordination.


WORK ENVIRONMENT/PHYSICAL EFFORT:

·     The work environment involves limited physical risk or hazardous conditions

Benefits

Benefits include 2 weeks paid vacation and one week paid sick time per year. However unfortunately, this part-time position does NOT include health insurance or other benefits. 

Level of Language Proficiency

Fluency in English is required. The abilities to speak Spanish is a big plus.

Professional Level

Managerial

Minimum Education Required

4-year degree

How To Apply

Interested parties should e-mail cover letter and résumé to Director at director@trinityplaceshelter.org 


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