Administrative Assistant

Job Type

Full Time


Details: commensurate with experience



Start Date



8401 Connecticut Avenue
Suite 1230
Chevy Chase
United States


ArtStream improves the lives of people with intellectual and developmental disabilities (IDD) - including autism - by using theatre to teach communication, self-advocacy, and social skills while improving self-confidence and independence. Skills taught include public speaking, listening, self-awareness, and workplace communication. ArtStream’s Inclusive Theatre Companies and Cabarets develop and perform original musicals that feature adults with IDD.


The Administrative Assistant is a new position, created to support ArtStream’s growing programs and donors. The Administrative Assistant will be responsible for assisting the Executive Director and Director of Finance and Administration to manage donor relations and office administration. The successful candidate will have excellent people skills and be open to mentoring in order to grow into a higher-level position.

Reports to: Executive Director

 Primary Responsibilities

o Support efforts to expand the individual donor base at all giving levels (50 new donors giving $120,000 in FY19)

o Assist in implementation of practices to increase gift size and maximize donor retention, and conduct individual donor research

o  Manage donor recognition listings on website; in annual Impact Report, Gala materials, and Playbills

o  Record donor contacts in the Kindful donor database, create donation acknowledgements, and create year-end statements

o  Assist with bi-monthly reports on donor/donation metrics

o  Keep donor information up to date and accurate, reconciling database with QuickBooks at least weekly

o  Assist with annual and quarterly mailings

o  Assist Programs Coordinator with administrative functions that help the office run smoothly such as tracking and ordering office supplies, managing office equipment, answering office phone, and welcoming visitors to the office

o  Perform other duties as assigned 

o  Qualifications and Requirements

o  High School degree or equivalent, college degree preferred

o  Minimum of two consecutive years of administrative work experience working with a donor database such as Kindful or a similar CRM database

o  Demonstrated attention to detail

o  Outstanding interpersonal skills and the ability to relate well with VIPs and people with IDD, and work effectively with all levels of staff

o  Excellent written communication skills, organizational skills and time management

o  “Can-do” attitude; willingness to help out where there is a need

o  Innovative and resourceful problem-solving ability, flexible and adaptable

o  A proven track record of high integrity, good judgment, confidentiality and discretion

o  Ability to simultaneously manage multiple priorities and deadlines

o  Proficiency with Microsoft Office Suite, google docs, internet

o  Proficiency in online research

o  Working knowledge of disability and family needs preferred

o  Commitment to ArtStream’s mission and ability to promote and represent ArtStream to the disability community and the public

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment. Must have access to dependable transportation.

Position Type/Expected Hours of Work

This is a full-time position, Monday through Friday, 9 a.m. to 5 p.m. or 10 a.m. to 6 p.m. Flexible hours may be pre-arranged to support evening and weekend work as required for donor meetings, performances, cultivation events, and as job duties demand.

Classification: Exempt

ArtStream is an Equal Employment Opportunity/Affirmative Action employer and values a diverse workforce. We do not discriminate against any person on the basis of age, sex, race, color, national origin, sexual preference, disability, political or religious opinion or affiliation, or other characteristics protected by law in any of our policies, procedures or practices.

Reasonable Accommodations: If you require reasonable accommodations during any part of the hiring process, please email us at or you may send the request by mail to: ArtStream, 8401 Connecticut Ave, Suite 1230, Chevy Chase, MD 20815

Date Created: 11/2/18


Generous vacation and sick leave. Federal holidays observed plus additional paid week off between Christmas and New Year's. Employer contributes to group healthcare plan. Employer provided Short-term Disability Insurance and Life Insurance. 401k established.

Level of Language Proficiency

Proficient in English

Professional Level

None specified

Minimum Education Required

High School

How To Apply

To apply, send cover letter and resume to Please include salary range in cover letter. No telephone calls, please.