Program Manager

Job Type

Full Time



Start Date:


Application Deadline:



2601 Mission Street
Suite 603
San Francisco
United States


Job Title: Program Manager

Reports To: Program Director

Status: Full-Time

Preferred Start Date: July 2018


Position Overview

Leap Arts in Education is looking for a proven, results oriented Program Manager to assist in coordinating Leap’s artist recruitment and professional development series, artist in residency programs, and program evaluation process. The Program Manager reports directly to the Program Director and works in close collaboration with Leap staff to achieve the program goals of the organization as outlined in its strategic plan.

This is a management level position requiring a creative, hard working self-starter to implement all activities of a small program department. Ideal candidates for the position will share our passion for arts and arts education, to equity and social justice, and our commitment to Leap’s mission. The ideal candidate will bring a variety of key experiences and attributes to the organization, including:

●     An exceptional ability to build and maintain relationships and foster a spirit of collaboration with external partners and among board members, staff, and volunteers. Skilled at conflict management, problem-solving, and adaptively responding to changing needs.

●     A skilled communicator with the ability to provide clear and persuasive presentations, and deliver effective interpersonal and written communications.

●     Strong organizational skills with the ability to manage multiple projects, people, committees, strategies and activities.

●     The ability to flexibly work independently and collaboratively, open to giving and receiving feedback.

●     Strong analytical skills and financial literacy to include experience with budget management.

●     An entrepreneurial spirit, a commitment to excellence with a bias for action.

●     Passion for the arts and arts education.


Required Qualifications:

●     Bachelor’s degree with a minimum of five years experience in any combination of the following: education, arts administration, social services, mental health, and/or social sciences.

●     Strong track record with supervising and coaching individuals on classroom management, youth development, professional conduct, and conflict management. 

●     Customer-service oriented individual with experience building immediate and lasting partnerships with school administrators, classroom teachers, parent volunteers, teaching artists, and youth.

●     Five or more years experience teaching and/or developing culturally responsive lessons to students of various racial, ethnic, cultural, gender identities and socio-economic backgrounds.

●     Curriculum development and implementation for youth in grade K-12, particularly in the visual or performing arts

●     Knowledge and ease with working within CA academic K-12 standards in visual and performing arts. Experience with arts integration is desirable.

●     Solid project management skills; the ability to meet deadlines, maintain timely and responsive communications, and complete tasks with minimal supervision.

●     Skilled with data compilation and analysis, pertaining to qualitative and quantitative evaluations of residency programs.

●     Proficiency with Salesforce, Microsoft Office, and Google platforms.


Job Responsibilities:

●     Collaborate with Program Director to hire, train, and supervise a roster of 30+ teaching artists.

●     Provide ongoing support, coaching, and evaluation of teaching artists. Conduct regular site visits to partner schools to evaluate strength of Leap residencies and performance of Leap Teaching Artists, providing constructive feedback to artists on a regular basis.

●     Evaluate and collect evidence of student impact using surveys, observation forms, interviews, photos, and videos.

●     Input and analyze program data into Salesforce; compile data into grant reports or annual reports as needed.

●     Maintain successful and long-term relationships with school administrators, teaching artists, classroom teachers, and parents (includes creation of fee and program proposals, oversight of prepping school and artist contracts), communicating program goals, general school and artist correspondence and conflict management).

●     Collaborate with Program Director to develop and meet financial and strategic goals on a monthly and annual basis. Participate in a strategic planning process and other planning initiatives as they arise.

●     Collaborate with Operations Director to ensure timely payments through preparation of school/artist contracts, materials budgets, reimbursements, and invoices. Follow-up as necessary with school district personnel to ensure prompt and accurate paper trails.

●     Promote Leap programs to prospective schools, partners, and districts using verbal, written, online and in-person marketing and communication.

●     Serve on Leap’s Program Committee, collaborating with staff, Board members and volunteers to establish program direction, recommendations, initiatives and priorities relating to programs.

●     Coordinate program planning and evaluations for artists and school partners, and along with Program Director make refinements to the evaluation process as needed.

●     Assist Program Director with planning and facilitating artist professional development workshops and special events

●     Assist Leap staff with setup and facilitation of fundraising, marketing, and networking events as needed (including Sandcastle Classic, Creative ArtBar, resource fairs)

●     Coordinate student photo and media releases with school staff/parents as needed to support documentation and use of student work and images for Leap

●     Maintain and add to photo/media library of Leap programs

●     With Program Director, establish collaborative relationships and partnerships with relevant community groups and organizations

●     Maintain current understanding of national and local trends in arts education, youth development, nonprofits, public and independent school needs, and teaching artistry.


Leap is an equal opportunity employer. Resumes, references, salary requirements and letter of interest should be forwarded to Leap, Attn. Human Resources,


Leap offers full health benefits.

Professional Level


Minimum Education Required

4-year degree

How To Apply

Leap is an equal opportunity employer. Resumes, references, salary requirements and letter of interest should be forwarded to Leap, Attn. Human Resources,