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Supply Chain Coordinator

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Published 18 days ago

Supply Chain Coordinator

Summary 

 Animal Care Centers of NYC is seeking a dedicated and reliable Supply Chain Coordinator (SCC) to support the vet services and operations teams with management and monitoring of inventory. Reporting to the Sr. Administrator – Veterinary & Inventory Operations the SCC will be responsible for, but not limited to placing orders, storing, organizing, packing, tracking, receiving, loading and delivering supplies to any of our locations in the 5 boroughs. They will be accountable for the completion of inventory reconciliation and counts, entering/transferring/adjusting inventory in the accounting database (NetSuite). The SCC will oversee monthly quality assurance checks to comply with our internal inventory management policy, and will collaborate with the Purchasing Coordinator to review issues and discrepancies while reconciling physical inventory balances with data reflected in NetSuite. 

 Responsibilities

  • Oversight of expiration dates and removal
  • Maintain over-stock consumable medical and pharmaceutical supplies organized, labeled and locked in designated area at each care center
  • Ensure that items frequently used are kept in a clean and organized location
  • Create and Inventory map for all locations
  • Assist with dotting incoming inventory with expiration dates and inventory tags
  • Assist with annual inventory counts at each location, at the end of our June fiscal year 
  • Unpack, organize and distribute purchases and donated items from HQ to the care centers
  • Oversee receipt of deliveries and the proper storage of items
  • Contact vendors and follow up to resolve issues with backorders or missing deliveries 
  • Transport inventory between care center locations in the five boroughs and record transfers in NetSuite with accuracy
  • Complete emergency local transports on an as need and as available basis
  • Map out the most optimal routes for each trip to maximize efficiency
  • Ensure maximum space utilization and needs for better organization
  • Be responsible for quality assurance and monthly audits at the care centers. Infractions will be recorded in a monthly log.
  • Provide support to shelter staff with placing orders, receiving, tagging, and dotting items 
  • Step in as the main backup person for inventory related responsibilities when shelter employees are out of the office.
  • Record inventory transactions initiated at the care centers into NetSuite and maintain inventory item profiles updated in the system
  • Maintain accurate inventory item profiles with updated units of measures, vendor data, rates, etc.
  • Collaborate with Purchasing Coordinator to ensure accurate inventory transactions posting
  • Review inventory discrepancies with the Purchasing Coordinator on a monthly basis and adjust the system data accordingly 
  • Run monthly/quarterly usage reports as requested by Managers and Directors

Requirements 

  • Clean driver record
  • Willing to travel throughout the five NYC boroughs
  • Ability to lift and move 50+ lbs
  • Valid drivers license
  • Available Car

 Qualifications

  • Strong problem-solving skills, efficient and punctual
  • Accurate, detail oriented and exceptionally organized
  • Ability to prioritize tasks, multi-task, and be a team player
  • Ability to work independently with limited supervision and strong initiative
  • Committed to ACC’s mission, positive attitude, strong work ethic and high level of integrity 
  • Able to travel to any of our locations within the 5 boroughs and working knowledge of the NYS highway system and main transportation routes in NYC.
  • Flexible work schedule
  •  Professional and comfortable working in a fast paced and busy environment

 Education and Work Experience

  • Previous supply chain management experience: 2+ years overseeing inventory purchase and procurement
  • College Candidate or Degree preferred
  • Proficiency in Excel and Office Suite
  • Proficiency in database management
  • Knowledge of NetSuite database preferred

 

Work Environment

 At ACC it's all hands-on deck. We work together as a team, which means you may be asked to help with tasks that involve working outside in all sorts of weather. As a busy animal shelter in one of the biggest cities in the world it can get noisy inside. Employees should have the ability to remain calm yet professional in stressful situations involving animals and/or members of the public. ACC houses hundreds of animals in its facilities at any given time and with that comes fur, odors and other airborne particles in abundance. 

 ACC offers many low-cost services to pets and people in need. This includes compassionate end-of-life services for people who cannot afford to go to a private veterinary office but still want to provide a professional and peaceful transition for their beloved pet. 

 Proof of COVID-19 vaccination is required. New hires must have one dose of a single-dose vaccine (J&J) or a first dose of a two-dose vaccine (Pfizer or Moderna) by their first day of employment. For Pfizer or Moderna, you must provide proof your second dose within one month of your start date. Reasonable accommodations will be considered.

 

Mileage would be reimbursed and EZ pass provided. 

 

Reports To: Sr. Administrator – Veterinary & Inventory Operations 

 

Overtime: This position is eligible for overtime.  

Supply Chain Coordinator

Summary 

 Animal Care Centers of NYC is seeking a dedicated and reliable Supply Chain Coordinator (SCC) to support the vet services and operations teams with management and monitoring of inventory. Reporting to the…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    November 15, 2021
  • Education
    High School Diploma Required
  • Professional Level
    Professional
Salary
Up to USD $42,000
/ year

Benefits

Paid Time Off – Up to 5 Weeks of Vacation Based on Tenure

Employee Assistance Program

Cigna Health Insurance with Low Premiums

Flexible Spending Accounts (FSA, DCA, Commuter Benefits)

Training & Development Opportunities

401K, Pension Plan & Life Insurance Policy

Paid Holidays

Birthdays Off!

Paid Time Off – Up to 5 Weeks of Vacation Based on Tenure

Employee Assistance Program

Cigna Health Insurance with Low Premiums

Flexible Spending Accounts (FSA, DCA, Commuter…

Location

On-site
11 Park Pl, New York, NY 10007, USA
805

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