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Finance and Administration Director

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Published 11 days ago

The Position

The Finance and Administration Director is responsible for the effective management of Baykeeper’s financial, administrative, and human resource functions in support of our mission to help the Bay thrive. The position serves as part of the internal leadership team and is instrumental to Baykeeper’s continued success. The ideal candidate will be a seasoned professional with specific expertise in nonprofit fiscal management and fund accounting, human resources best practice, nonprofit management and governance, and operations management. 

About San Francisco Baykeeper

Baykeeper defends San Francisco Bay from the biggest threats and holds polluters accountable. For more than 30 years, we’ve used science, advocacy, and law to achieve hundreds of legal and policy victories that have reduced industrial pollution, sewage spills, fossil fuel contamination, and toxins like mercury and selenium to protect the Bay’s wildlife and communities. Press coverage has called Baykeeper "one of the region's most active and most effective defenders of the marine environment." Baykeeper is a financially healthy organization with a bold mission, passionate staff, and a supportive and engaged community of donors and volunteers.

Essential Duties and Responsibilities

Finance and Accounting

  • Accounting: Manage all accounting activities including payroll functions, shared allocations, and restricted assets, while ensuring compliance with GAAP standards, regulatory requirements, and other policies and best practices. Administer accounting systems (Quickbooks Online) and budget tools (Excel). Supervise and support a contract bookkeeper.
  • Management and Reporting: Lead preparation of all organizational budgets and financial plans and provide high-quality fiscal management, including tracking income and expenses, reporting against budget, updating quarterly forecasts, and monitoring cash flow. Present accurate and timely financial reports to Board and others.
  • Systems: Design and implement financial and administrative systems, utilizing existing tools where available and developing new resources where needed. Set clear priorities, create new efficiencies, and guide investment in people and resources to achieve outcomes.
  • Audit and Tax Filings: Lead the preparation and review of year-end audited financial statements and federal and state filings in conjunction with independent auditors.
  • Fundraising support: Partner with the Development Director and others to support fundraising activities, including development of grant budgets and financial reports. 

Administration

  • Compliance and reporting: Ensure compliance with all government regulations, including those related to employment, charitable registrations, and lobbying.
  • Insurance: Oversee risk management, including all organizational insurance coverage.
  • Governance: Provide support to Executive Director in managing the Board of Directors and committees, attending Board meetings as necessary and documenting actions through minutes.
  • Facilities: Coordinate with building management and vendors to ensure efficient maintenance and operations of facilities. Supervise lease renewals and facility selection processes.
  • Vendor Management: Manage contracts and agreements with vendors and program partners in a collaborative manner.
  • IT management: Manage IT and computer resources, software, connectivity, and support, either in-house or through an IT support vendor. 

Human Resources

  • Human Resources Management: Oversee and update high quality HR processes, and support Baykeeper in hiring, onboarding and developing a talented and diverse team. Ensure compliance with relevant employment law, and ensure proper maintenance of all personnel records.
  • Organizational Culture: Work closely with the Executive Director and leadership team to maintain a trusting, transparent, inclusive, and results-focused culture.
  • Personnel Policies: Administer all personnel policies and maintain a compliant employee handbook. Stay current with HR law and best practices and recommend updates as needed.
  • Benefits Administration: Manage, monitor, and communicate Baykeeper’s benefit programs, ensuring the best possible benefits in the context of available resources.
  • Retirement Plan: Manage Baykeeper 401(k) Plan in conjunction with Third Party Administrator. 
  • Training and Professional Development: Support the organization and staff by providing access to trainings and other professional development resources. 

Essential Qualifications

  • Experience working in nonprofit finance and administration, with knowledge of nonprofit accounting practices, GAAP, and bookkeeping functions, and at least two years of director-level experience leading finance functions, including budget development.
  • Familiarity with human resources and administrative functions and related legal compliance.
  • Commitment to fulfilling job duties with integrity and honesty, building collaborative partnerships with colleagues, and exercising sound judgment that reflects organizational values.
  • Personal or professional passion for Baykeeper’s mission to protect the Bay and a desire to play a leadership role at a collaborative, inclusive, and highly-effective organization.

Supervisory Responsibilities

This position will supervise a contract bookkeeper and manage vendors.

Physical Demands 

The physical demands of this position include utilizing computer equipment; verbal communications with staff, Board, counsel, and others both in person and by video and telephone; and the ability to lift and carry 20lbs. These demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Employment Opportunity

Baykeeper is committed to a diverse, equitable, and inclusive workplace where we learn and work together to protect the Bay and Bay Area communities. We strongly encourage women, people of color, and those with otherwise diverse backgrounds to apply, even if they don’t meet every one of the qualifications described.

Compensation, Benefits, and Values 

This is a full-time, exempt position reporting to the Executive Director. The salary for this position ranges from $90,000 to $110,000 depending upon relevant experience and qualifications. Baykeeper places the highest value on its employees and employee retention and is committed to continuously building on our collaborative and flexible workplace environment. We value a healthy work-life balance and offer a competitive benefits package, which currently includes comprehensive medical and dental coverage for eligible employees with no employee premium contribution, an employer 401(k) contribution following one year (budget dependent), options for pre-tax flexible spending accounts for medical, transit, and dependent care costs, professional development opportunities and training, including coverage of relevant professional membership dues and reasonable continuing education costs, and generous paid time off for a culturally diverse range of holidays and social justice activism. 

Applications 

If you are interested in this position and meet a majority of the essential qualifications, please send a cover letter and resume in PDF format to jobs@baykeeper.org, subject line “YOUR LAST NAME, FINANCE DIRECTOR.” If your materials indicate a potential match for our requirements, we will contact you. Please, no phone calls or emails to the office regarding this opening. Position open until filled; interviews on a rolling basis, with an anticipated start date in late May 2021. 

The Position

The Finance and Administration Director is responsible for the effective management of Baykeeper’s financial, administrative, and human resource functions in support of our mission to help the Bay thrive. The position…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Education
    4-Year Degree Required
  • Professional Level
    Professional

Salary

$90,000 - $110,000

Benefits

Baykeeper places the highest value on its employees and employee retention and is committed to continuously building on our collaborative and flexible workplace environment. We value a healthy work-life balance and offer a competitive benefits package, which currently includes comprehensive medical and dental coverage for eligible employees with no employee premium contribution, an employer 401(k) contribution following one year (budget dependent), options for pre-tax flexible spending accounts for medical, transit, and dependent care costs, professional development opportunities and training, including coverage of relevant professional membership dues and reasonable continuing education costs, and generous paid time off for a culturally diverse range of holidays and social justice activism.

Baykeeper places the highest value on its employees and employee retention and is committed to continuously building on our collaborative and flexible workplace environment…

Location

Temporarily Remote
Work must be performed in or near Oakland, CA
Associated Location
1736 Franklin St, Ste 800, Oakland, CA 94612, United States

How to Apply

If you are interested in this position and meet a majority of the essential qualifications, please send a cover letter and resume in PDF format to jobs@baykeeper.org, subject line “YOUR LAST NAME, FINANCE DIRECTOR.” If your materials indicate a potential match for our requirements, we will contact you. Please, no phone calls or emails to the office regarding this opening. Position open until filled; interviews on a rolling basis, with an anticipated start date in late May 2021. 

If you are interested in this position and meet a majority of the essential qualifications, please send a cover letter and resume in PDF format to jobs@baykeeper.org, subject line…

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