1 Brattle Square
Executive Department Coordinator
Union of Concerned Scientists
Cambridge, MA Office
The Union of Concerned Scientists (UCS) is an independent national nonprofit working to solve some of our planet’s most pressing environmental and safety problems. UCS combines technical analysis, effective organizing and advocacy to create innovative, practical solutions for addressing global warming, advancing sustainable food and agriculture policy, promoting clean energy and transportation, fighting misinformation and reducing the threat of catastrophic nuclear war.
Would you like to apply your amazing administrative skills to support an organization making change in the world? Join UCS as the Executive Department Coordinator, right within the hub of activity in our Cambridge, MA office. The right candidate will be great with people, patient with busy schedules, and view technology as friend, not foe.
This position provides high-level and proactive administrative support to the executive director of UCS and its board of directors. Working with the senior administrator, this position provides scheduling, email, and other support to the executive office, drafts communications to all staff, helps plan and execute board meetings, and takes on other administrative responsibilities as they arise.
Qualifications and experience
Requires 3-5 years comparable experience, including at least one year supporting C-level executives and/or two years supporting D-level executives. Bachelor’s Degree preferred.
Successful candidates will be:
- Able to work effectively as part of a team;
- Decisive and able to work independently;
- Proactive and solution-oriented;
- Self-motivated with attention to detail, quick with anticipating needs and taking initiative.
- Able to follow through on assignments with minimal direction;
- Able to multi-task and meet deadlines;
Successful candidates should have:
- Strong organizational skills;
- Excellent verbal and written communication skills, including phone and email;
- Expert knowledge of office and administrative support procedures, including business English and the operation of office equipment;
- Strong computer skills with high-level proficiency in Microsoft Office and Adobe Acrobat software;
- Ability to stay current with changing technologies;
- An awareness of and demonstrated dedication to improving issues around diversity, equity, and inclusion.
At UCS, comparable training and/or experience can be substituted for degrees when appropriate.
UCS is an equal opportunity employer continually seeking to diversify its staff. In particular, we’re dedicated to broadening opportunities for individuals from demographic groups that are historically underrepresented in the sciences and in environmental advocacy. We’re also committed to building an inclusive workplace culture where talented people of widely diverse backgrounds can thrive. We've adopted this commitment because we believe the inclusion of culturally diverse perspectives will improve our work and produce better societal and environmental outcomes for all, including historically disenfranchised communities. We are actively seeking people who bring diverse backgrounds and perspectives to join us in this work.
Compensation, Hours and Location: This is a full-time position based in UCS’s Harvard Square office in Cambridge, MA. For those who meet all position requirements, the salary is $47,500 annually. UCS offers excellent benefits and a rewarding work environment. Information about the organization is available at http://www.ucsusa.org
To Apply: Please submit a cover letter, resume, salary requirements, and how you learned about the position via email to firstname.lastname@example.org and include “Executive Department Coordinator” in the subject line. Email materials in Word or PDF format only. No phone calls, please. Deadline: September 21, 2018, or until filled.
Minimum Education Required
How To Apply
Please submit a cover letter, resume, salary requirements, and how you learned about the position via email to email@example.com and include “Executive Department Coordinator” in the subject line. Email materials in Word or PDF format only. No phone calls, please. Deadline: September 21, 2018, or until filled.