The Legal Department Coordinator provides strategic support and coordination for the ACLUNV’s Legal Department. They lead with legal filings and provide administrative support for the legal department. They also proactively help identify, investigate, and respond to alleged civil liberties and civil rights violations to achieve maximum impact on litigation, including investigating complaints in Nevada and acting as the first point of contact for potential clients. This is a full-time, non-exempt, in-person position with some flexibility for nights and weekends as needed required.
The ACLUNV is Nevada’s largest and most active organization devoted to the protection and advancement of civil rights and civil liberties and one of the state’s most effective public interest nonprofits. The organization works on a broad range of civil rights and civil liberties issues, including but not limited to free speech, election protection, education reform, drug law reform, women’s issues, prisoners’ rights, immigrant’s rights, the rights of the homeless, criminal justice reform, and LGBTQIA+ rights. To learn more about the work of the ACLUNV and the civil liberties and civil rights principles we uphold, please visit www.aclunv.org.
Senior Staff Attorney
DUTIES AND RESPONSIBILITIES
- Greet office visitors and explain ACLUNV Intake procedures when necessary; scan, document, and distribute legal mail including Intake; answer calls, take messages, and handle correspondence on behalf of the legal department;
- Keeps the Legal Department informed by reviewing and analyzing special reports, summarizing information, and identifying trends; reads, researches, reviews, verifies, and routes legal correspondence, reports, and legal documents;
- Schedules couriers, court reports, expert witnesses, and other special functions; prepares, submits, and maintains expense reports for attorneys;
- Keeps cases organized by establishing and organizing files, monitoring calendars, meeting deadlines, documenting actions, inputting information into file database and case management software, and confirming case status with attorneys;
- Helps develop cases by maintaining contact with people involved in the case, scheduling depositions, drafting and later forwarding summonses and subpoenas, drafting complaints, drafting and later filing discovery requests, preparing responses to opposing counsel, and generating status reports; keeps clients informed by maintain contact, communicating case progress; acts as a liaison among all parties, including court personnel or other neutrals, for scheduling and sharing information;
- Supports case preparation by drafting case summaries and materials for mediation conferences, preparing draft pleadings, monitoring and obtaining discovery responses, and organizing materials for Legal Department case review; summarizes deposition and trial transcripts;
- Enhances trial proceedings by organizing evidence, preparing exhibits, scheduling witnesses, ensuring witnesses are ready when needed, and taking courtroom notes;
- Assists with the preparation, filing, and service of court papers and pleadings;
- And other duties as assigned.
- Uploads digital files and data; organizes and archives records and documents; checks paperwork, digital forms, and files, updating or correcting documentation as needed; updates filing systems and devises new filing and organizational/storage systems for data and documents as needed;
- Transcribes audio and video content; Types and performs data entry;
- Looks for ways to improve filing systems and designs forms and templates for data entry;
- Works with outside storage vendors to assure save archiving of documents;
- Checks and corrects documentation and placement of previously filed documents; and
- Other records management duties as assigned.
- Demonstrated commitment to civil liberties and civil rights, and strong support for the goals of the American Civil Liberties Union;
- Ability to self-start and to work independently under pressure;
- Ability to juggle workload and complete competing tasks;
- Ability to work professionally, cooperatively, and collegially on wide-ranging projects with staff and diverse individuals, organizations, and coalitions;
- Excellent written and oral communication skills;
- Strong organizational skills and ability to maintain orderly records;
- Commitment to diversity within the office using a personal approach that values all individuals and respects differences in regards to to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, veteran status, involvement with the criminal legal system, or differently-abled status.
Strongest candidates will also have:
- Proficiency in Spanish;
- Knowledge/understanding of the landscape and culture of Nevada;
- Prior experience as a paralegal or case manager;
- Trial experience;
- Working knowledge of the Nevada Rules of Civil Procedure and the Federal Rules of Civil Procedure;
- Experience with State and Federal Court filings and systems such as Odyssey, PACER, and ECF;
- Ability to conduct basic legal research.