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Operations Associate

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Published 15 days ago


Job Title: Operations Associate

Reports to: Operations Manager


Position Summary:

We are looking for a bilingual professional who can run front-facing communications and support daily operations for our school's main office. The Operations Associate is someone who is highly organized, a problem-solver and a strong communicator. This person must be a motivated individual who has the ability to work in a dynamic, fast paced atmosphere and can effectively prioritize. In addition, the Operations Associate will model school protocols/procedures and proactively identify challenges and solutions for our school.


Responsibilities:

Front Desk

  • Greet students, families, staff and visitors and ensure sign-in/out logs and other pertinent information
  • Answer telephone(s); accurately takes and delivers messages; routes calls, as appropriate
  • Perform a variety of routine clerical tasks, including photocopying, processing incoming/outgoing mail, sending/delivering fax messages, coordinating package pick-up/delivery and maintaining tracking logs  
  • Maintain accurate daily dismissal list for bus and pick up (apply changes when parent calls)
  • Ensure reception area and front lobby is clean and orderly
  • Perform other related duties as assigned or requested


Student and Family Information

  • Maintain key student and family data in online systems (PowerSchool, Google Docs, Transparent Classroom, MailChimp) and hard copy files
  • Oversee daily student attendance submission, track student tardiness, call families of absent students
  • Track student absences; participate in Attendance Team meetings


Operations 

  • Assist Operations Manager with bus transportation logistics
  • Coordinate student meal/snack delivery and weekly meal counts
  • Receive and support in inventorying and distributing supplies and materials
  • Maintain orderly front desk storage areas
  • Other duties as assigned



Qualifications:

  • Bachelor’s degree preferred
  • 3+ years of experience in office and/or project management, organization start-up experience preferred
  • Knowledge of and experience with school operations; prior experience in a charter or NHPS school preferred
  • Bilingual Spanish/English strongly preferred
  • Proficiency with Google docs, MS Word, Excel, Quickbooks and database management
  • Alignment with the mission and vision of ECMS


Interested applicants may fill out ECMS Employment Application:

https://forms.gle/abE8pi1AdQSDeMmGA. 

Revised: September 2021




Job Title: Operations Associate

Reports to: Operations Manager


Position Summary:

We are looking for a bilingual professional who can run front-facing communications and support daily operations for our school's main office. The…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Job Type
    Contract

Level of Language Proficiency

Spanish bilingualism preferred.

Spanish bilingualism preferred.

Location

On-site
495 Blake St, New Haven, CT 06515, USA

How to Apply

Interested applicants may fill out ECMS Employment Application:

https://forms.gle/abE8pi1AdQSDeMmGA. 


Interested applicants may fill out ECMS Employment Application:

https://forms.gle/abE8pi1AdQSDeMmGA. 


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