Clinical Section Administrator

Job Type

Full Time

Published

08/22/2018

Address

Chicago
Illinois
United States

Description

About the Unit


Operating since 1927 on a strong foundation of multidisciplinary clinical and academic excellence, the University of Chicago Department of Surgery's mission is to meet the most challenging and complex health problems on both a local and global scale. Among the Department's numerous accomplishments, many of our faculty members are known for their contributions to the advancement of groundbreaking surgical procedures and techniques, including minimally invasive surgery. In addition to our department's clinical work, our scientists aggressively pursue a diverse range of basic, translational and clinical research projects, including studies on the gut microbiome, tissue bioengineering, stem cell research, cancer and immunotolerance. This ongoing work and achievement would not be possible without the cohesive effort and commitment of the faculty and staff. We are looking for high energy, collaborative individuals who share our commitment to improving the health of patients in the community and beyond.


Job Information


Job Summary:


Manages the Sections of General Surgery, Colon and Rectal Surgery and Trauma Surgery, ensuring efficient and effective operations throughout; plans, organizes, directs and controls activities that support the Section's clinical, educational, and research missions.

Provides administrative leadership in formulating and implementing section and department objectives aligned with organizational goals and objectives; collaborates department-wide to further goals and objectives.

Oversees Section’s day-to-day operations, workflows and problem resolution.


Responsibilities:

Strategy Development and Execution


  • Assists Department Leadership in developing the long-term strategy for section faculty and staff recruitment, marketing and existing program development to facilitate strategic operating plans.
  • Develops tactics to support and implement the section’s long-term strategic goals and operating plan.
  • Participates in identifying priorities and in preparing and implementing strategic and tactical plans.
  • Participates in and completes various institutional survey initiatives.
  • Maintains plan, monitors metrics and reports on progress.
  • Negotiates and implements related agreements.
  • Assesses provider capacity and access, ensures adequate provider and support staffing plans.

Clinical Practice Management


  • Works collaboratively with leadership of UCM and BSD to ensure smooth and efficient clinical operations which include but are not limited to ambulatory, inpatient, perioperative, procedural, offsite and joint ventures and appropriate clinical program strategic growth to serve the mission of UCM and its patients. 
  • Partners with Section Chief to ensure appropriate provider coverage for relevant areas.

Financial Responsibilities and Oversight


  • Plans with Section and Department leadership for optimal financial performance of the Section; develops annual and ad hoc budgets and other analyses, for example:
  • regularly monitors status and ensures performance against budget;
  • identifies need, analyzes and presents ad hoc reports and graphs; ensures professional billing financial integrity and compliance;
  • approves and monitors expenses;
  • identifies and implements cost containment measures; and
  • ensures compliance with fiscal policies and procedures.
  • Provides fiduciary leadership at Section level in overseeing financial operations development, including taking a lead role in providing short- and long-term financial forecasting, operational budgeting, revenue generation, expense management, financial analysis and financial operations.
  • Understands and oversees the implementation of program budgets as well as identifies and reports undesirable trends in order to make recommendations for action to the CBO.
  • Understands the dynamics of health care accounting and applies knowledge in ensuring appropriate direct and indirect revenue and expenses related to grants, on- and off-site clinical activities, and other activities.
  • Researches, compiles and analyzes data to create reports, proposals and other documents.

Academic Affairs


  • Monitors and leads administration and oversight of the Section’s academic appointment processes, including recruitment, appointment, onboarding, reappointment, and promotion of faculty members.
  • Ensures timely and accurate processing of academic appointments and medical privileges for new and ongoing faculty, other academic personnel, and post-doctoral scholars and fellows.
  • Maintains academic personnel records for faculty, residents and fellows to promote goal setting, mentorship and talent management.
  • Manages faculty and resident personnel issues by ensuring that day-to-day needs are met and providing a conduit of information flow between residents and faculty and faculty and departmental administration.

Human Resources


  • Leads Section staff, optimizing operational effectiveness, employee engagement, professionalism, performance management and ongoing professional development.
  • Administers human resource activities for the Section: identifies need, manages recruitment, employee/labor relations and payroll; oversees academic appointment processes in conjunction with the Department of Surgery Human Resources.
  • Ensures compliant and effective recruitment, hiring, onboarding, evaluation, promotion, disciplinary action, and discharge practices at the direction of Department of Surgery Human Resources.
  • Ensures that policies and procedures are applied appropriately and consistently.
  • Engages in team development through transparent communication, coaching, goal setting, mentorship, talent management and implementing a culture of best practices as determined by the CBO.
  • Makes recommendations on personnel actions to the CBO, including promotions, compensation analysis, performance evaluations, training and terminations.

Marketing, Communications, Outreach


  • Assists with appropriate external marketing and communications for targeted programmatic growth in collaboration and partnership with UCM Marketing Communication.
  • Develops internal communications plans and activities.
  • Assists with planning and supervises implementation of CME and other events.

Grants & Funding Opportunities


  • Assists faculty in the pursuit of research funding and grants management.
  • Participates in the development and implementation of fundraising plans for the section.

Compliance


  • Ensures readiness and compliance with regulatory bodies and all relevant policies for the section, such as fiscal, academic, human resources, Joint Commission, OSHA, and other regulatory guidelines in collaboration with UCM Office of Corporate Compliance.
  • Oversees and monitors ACGME accreditation process for residency and fellowship programs as well as ensures appropriate compliance with hospital policy for non-ACGME accredited programs.

Space, Facilities & Equipment


  • Manages activities related to section space, facilities, and equipment
  • Implements CBO plans for research and administrative space planning for department to ensure that the Division’s physical property (buildings, furniture, equipment, computers, etc.) is adequately accounted for and is being used for its intended purpose.


Competencies:


  • Strategic leadership skills required.
  • Supervisory skills required.
  • Knowledge of accounting principles required.
  • Analytical skills required.
  • Problem-solving skills required.
  • Decision-making skills required.
  • Attention to detail required.
  • Organizational skills required.
  • Quantitative skills required.
  • Oral and written communication skills required.
  • Interpersonal skills required.
  • Negotiation skills required.
  • Ability to work independently with a high degree of initiative required.
  • Ability to maintain confidentiality required.
  • Ability to work on multiple projects simultaneously, set priorities, and meet deadlines required.
  • Knowledge of spreadsheet and word processing programs required.
  • Knowledge of grant and award administration preferred.
  • Knowledge of hospital finances and administration preferred.
  • Knowledge of administering a physician practices preferred.


Level of Language Proficiency

Education and Experience:

Education:


  • Bachelor’s degree in business, health care administration, nursing, or related field required.
  • Advanced degree in business, health care administration, nursing, or a related field preferred.


Experience:


  • Minimum of three years of progressively responsible administrative/supervisory experience required.
  • Experience in healthcare or an academic medical center environment (with matrix reporting) preferred.
  • Working knowledge of grants and contracts regarding major federal awards and/or initiation of clinical trials preferred.
  • Demonstrated budgeting and forecasting experience preferred.


Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

https://uchicago.wd5.myworkdayjobs.com/External/job/Hyde-Park-Campus/Clinical-Section-Administrator_JR01801

Required Documents:


  • Resume
  • Cover Letter
  • Reference Contact Information

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.


The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.


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