Accounting Associate

Job Type

Full Time

Published

10/12/2018

Address

25 Broadway
Suite 1700
New York
NY
10004
United States

Description

The Jewish Federations of North America (“JFNA”) represents 147 Jewish Federations and over 300 Network communities, which raise more than $ 3 billion annually for social welfare, social services, and educational needs. The Federation movement, collectively among the top 10 charities on the continent, protects and enhances the well-being of Jews worldwide through the values of tikkun olam (repairing the world), tzedakah, (charity and social justice), chesed ( caring and compassion), and Torah ( Jewish learning). Each federation operates as an independent non-profit and range in size from single person shops to 400 person non-profits.


Background

Collections and Disbursements is a unit of the Finance and Administration Department primarily responsible for accurate billing, collection and recording of all federation commitments and receipts for our numerous campaigns, projects and sponsorship programs.


It is also responsible for distributing these funds to all of The Jewish Federations of North America’s beneficiary agencies in support of our overseas programs and to maintain the operations of various domestic Jewish agencies.


Responsibilities:

Cash Processing, Balancing and Reporting

  • Retrieve daily bank balances for all accounts maintained with different banks
  • Prepare daily reconciliation of bank/book balances for the contribution account
  • Provide appropriate transaction codes and batch checks/wires received in payment of various campaign allocation commitments, Fair Share, Birthright and other assessments
  • Wire funds to beneficiary agencies representing distribution of allocations and funds received for special projects. Communicate with agencies regarding these distributions
  • Prepare daily and monthly monitoring reports on receipts and disbursements
  • Process month end and year end closing of books


Administer Federations’ Assessments Billings, Payments and Balances

  • Record and analyze federation commitments to Fair Share, Birthright.
  • Prepare and recommend a monthly distribution to agencies using specific formula per agency.
  • Process assessment billing in July of each year for federations:
  • Fair share – Federations’ share of the JFNA budget
  • Birthright
  • Reconcile with Federations to ensure accurate balances reflected in monitoring reports


Credit Card Donations          

  • Process credit card donations from Network donors
  • Prepare daily, monthly and annual credit card donations reports
  • Manage secure files related to these donations


Allocation Recording

  • Record allocation commitments from letters and emails received from Large, Intermediate and Large-Intermediate federations as analyzed by the supervisor
  • Analyze and record allocation commitments from letters and emails received from specifically assigned Small Federations
  • Update payment plan information on the spreadsheet maintained for this purpose


Audit and Reconciliation

  • Reply to confirmation letters from external auditors of various beneficiary agencies and federations
  • (a) Submit back-up information on balanced accounts
  • (b) Reconcile differences in accounting records
  • Reconcile with federations on items affecting the monthly Statement of Balances for core allocation, fair share and other assessments


System Maintenance

  • Maintain the federations’ monthly Statement of Balances application for recipients and addresses
  • Update the system with new campaign years and codes whenever necessary for each community


Back up Support

  • Provide back up support for other department colleagues as needed
  • Provide general customer service for the Collections and Disbursement Section


QUALIFICATIONS:

  • Associate degree in Accounting
  • At least 2 years of accounting experience preferably in a nonprofit environment
  • Excellent communication skills and very strong attention to detail
  • Experience with fund accounting software such as Access and MIPS or similar fund accounting product
  • Advanced knowledge of Microsoft Excel, Word and Outlook
  • Ability to take initiative and respond flexibly to changing demands

Benefits

  • Work in the heart of downtown Manhattan.
  • Competitive compensation packages.
  • Friendly and collaborative culture.
  • Generous vacation and paid holidays (Jewish and legal).
  • Early Friday closings mid-November through mid-March.
  • A comprehensive benefits program including health insurance, dental insurance, vision insurance, life insurance, paid vacation days/sick days/holidays, 403B matching plan, and more.
  • The best part of working at JFNA is that you will have the opportunity to be a part of something bigger than yourself. We help to “Serve, Represent, and Lead” the 147 Jewish Federations and more than 300 independent Jewish communities across North America.

Professional Level

Professional

Minimum Education Required

2-year degree


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