Fiscal & Operations Manager, Office of Student Services

Job Type

Full Time

Salary

Minimum: $81,967
Maximum: $93,760

Published

07/20/2018

Address

159 Thorndike Street
Cambridge
MA
02141
United States

Description

Cambridge is a vibrant, diverse city and a central hub and driver of the nation’s innovation economy. Home of the renowned educational institutions of Harvard and MIT, Cambridge is also the center of an impressive array of biotechnology, science, and information technology companies.


Educating about 8,000 students JK-12, the Cambridge Public Schools includes award winning faculty, cutting edge technology, and innovative programs. While each of our public schools is unique, they are joined in a shared vision of rigorous, joyful, and culturally responsive learning plus personalized support for every student. Over 30% of CPS students speak a language other than English at home, and over 65 languages are spoken by our families. Among the most common are Spanish, Haitian Creole, Amharic, Arabic, Bengali, Chinese, and Portuguese. Our schools proudly embrace this diversity.


The structure of our school system supports the developmental growth of students over time. Twelve cozy elementary schools feed into five “Upper School” programs, bringing together enough students to allow for greater choice and differentiation without sacrificing the safe feeling of a relatively small environment. The Upper Schools then feed into one high school, the eclectic and innovative Cambridge Rindge and Latin School.


The Opportunity:

The Office of Student Services (OSS) is comprised of special education, 504 services, and the office of advanced learning. The Fiscal and Operations Manager will report directly to the Assistant Superintendent of Student Services and play a critical role in developing and monitoring the department’s $20 million budget as well as overseeing key financial, administrative and operational areas. The department supports approximately 400 staff members and provides specialized educational  and 504 services to more than 1700 students.


The Fiscal and Operations Manager also oversees OSS internal operations under the direction of the Assistant Superintendent to ensure that the department runs smoothly from an administrative support perspective, including staff supervision and evaluation. This is a key leadership role within the OSS administrative leadership team.


Key Responsibilities:

  • Work with the OSS leadership team to develop the annual operating budget; prepare regular budget projections, and track and monitor expenditures.
  • Provide regular communication, direction and guidance regarding fiscal, operational, and administrative matters to leadership team and other staff members.
  • Work collaboratively with other departments, including Financial Operations, HR, Purchasing/Accounts Payable, Transportation and other key internal and City departments and state/federal agencies to ensure proper and efficient management of fiscal resources, human resources, and operational systems.
  • Oversee the purchasing/accounts payable function for OSS, including development of bid quotations, contract management, vendor services, invoices and billing, and budget management.
  • Support the Assistant Superintendent in determining district-wide staffing allocations, coordinating staff requisitions, hiring, assignment and other related processes.
  • Manage state and federal grants, including submitting applications, compliance monitoring, expenditures, and end of year reporting.
  • Oversees the management of the student database system (Easy IEP and Easy 504).
  • Develops and maintains policies, procedures, methodologies, and processes to collect data.
  •  Reviews and analyzes budget and programs to gain operational improvements, cost savings, and establishes goals to obtain, prioritize, and allocate funds.
  • Support the Assistant Superintendent in developing and implementing improvements in departmental technology, business processes, and overall operational functioning.


Your Skill Set:

As the incoming OSS Fiscal and Operations Manager, you will possess many, though perhaps not all, of the following characteristics and qualifications:

  • Five years related experience, with at least 3 years previous experience in financial management, including budgeting, procurement and accounts payable.
  • Undergraduate degree required. Master’s degree in related field preferred.
  • Excellent organizational skills, with the ability to multi-task and seamlessly manage various priorities and tasks simultaneously in a dynamic environment.
  • Previous supervisory experience.
  • Strong analytical aptitude, with an ability to see the big picture while maintaining impeccable attention to detail.
  • Ability to identify and solve problems creatively.
  • Strong communication skills (both written and oral), including the ability to communicate effectively with across a diversity of audiences.
  • Strong customer service orientation.
  • Advanced skill with standard computer applications, including Word, Excel and PowerPoint.
  • Experience with PeopleSoft or similar applications, including query writing, is highly desirable.


Terms of Employment:

40 hours per week/12 months per year. Manager’s level benefits package.  


Salary: $81,967 - $93,760


How to Join Our Team:

Please upload a resume and thoughtful cover letter, outlining how your skills, experience, and commitment to equity in education meet the qualifications of the position as well as stating how you heard about this opportunity.


At the Cambridge Public Schools, we are committed to cultivating an environment where diverse perspectives and backgrounds are embraced, acknowledging that a team reflecting diversity of race, color, ancestry, national origin, religion, age, gender, marital/domestic partner status, sexual orientation, gender identity, disability status, and veteran status allows us to serve our communities better. To that end, we welcome and encourage applicants to bring their authentic selves when considering employment opportunities within our school district.


Benefits

Manager’s level benefits package.  

Professional Level

None specified

Minimum Education Required

No requirement


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