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Program Aide - Brooklyn

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Published 1 month ago

Position:  Program Aide

Supervisor:   Program Director 

Overview: University Settlement is one of New York City's most dynamic social justice institutions, with an impressive legacy as the first settlement house in the nation. For 130 years, University Settlement has been an anchor in the low-income and immigrant communities where we work, offering pioneering programs in early childhood care and education, youth development, eviction prevention, literacy, theater and visual arts, senior services, and mental health. Each year, we engage over 40,000 New Yorkers through our network of 31 sites in Manhattan and Brooklyn. Our mission is to empower the individuals we serve through comprehensive, quality services that strengthen families and meet the current needs of the community.

University Settlement operates after-school programs for elementary and middle school children at several sites in Brooklyn and Manhattan. These programs provide academic support; artistic, athletic, cultural, and athletic enrichment; therapeutic services; and opportunities for family involvement. They serve approximately 1,000 children from kindergarten through 8th grade, after school and during school vacations, and approximately 500 children in summer day camps.

Responsibilities: 

  • Responsible for tracking all finance expenses on a daily basis
  • Responsible for obtaining all waiver, fingerprinting results letters and expungement forms to DOH.
  • Implement systems to maximize organization of after school office and paperwork requirements
  • Monitor daily manual attendance, input weekly attendance into DYCD Management Information Systems and Salesforce and maintain filing of all manual attendance
  • Conduct telephone outreach to parents and maintain parent communication log
  • Order and maintain inventory on program supplies
  • Comply with reporting requirements for the Office of School Food and Nutrition
  • Responsible for the maintenance of on-site staff files – work closely with the HR department to obtain missing documentation to ensure files are in compliance for Department of Health site visits
  • Oversee administration of petty cash and maintain accurate record-keeping including the preparation of Requests for Payments and Purchase Orders
  • Monitor completion of timesheets for all sites; ensure all paper timesheets are turned in on-time at the payroll department every two weeks
  • Complete other relevant duties as required by Supervisor

Qualifications:

  • High School Diploma or HSE required; college credits preferred
  • Must be computer literate 
  • Must have experience in an administrative capacity (experience in a youth development program, a plus)
  • Must have excellent organizational, analytical and communication skills

Hours: 25 hours a week

We are committed to building a diverse and inclusive community. We support a broadly diverse team who will contribute to our organization. We are an equal employment opportunity for all regardless of race, color, citizenship, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, veteran or reservist status, or any other category protected by federal, state, or local law.

Position:  Program Aide

Supervisor:   Program Director 

Overview: University Settlement is one of New York City's most dynamic social justice institutions, with an impressive legacy as the first settlement house in the nation. For 130 years…

Details at a Glance

  • Time Commitment
    Part Time Schedule
  • Education
    4-Year Degree Required
  • Professional Level
    Professional

Location

On-site
184 Eldridge Street, New York, NY 10002, United States

How to Apply

Submit cover letter and resume to APPLY

Submit cover letter and resume to APPLY

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