Payroll & HRIS Specialist

Job Type

Full Time

Published

10/12/2018

Address

30 Wallingford Road
Boston
Massachusetts
02135
United States

Description

Title:                   Payroll & HRIS Specialist                                                                              

Reports To:        Chief of Organizational Growth & Human Resources       

Location:            Brighton, MA  


GENERAL SUMMARY

The Payroll & HRIS Specialist is responsible for the development, implementation and maintenance of the payroll and HRIS system for JCHE . This includes carrying out responsibilities in the following functional areas: time off and attendance tracking, payroll, benefits administration, employee relations, policy implementation, recruitment/employment, and employment law compliance.   Confidentiality of all employee, department, and organization information and compliance is a key element of this role. 


ESSENTIAL JOB FUNCTIONS

·        Handles setup, data input, and reporting in ADP Workforce Now Payroll & HRIS system. This includes data entry for new hires, terminations and employee changes

·        Responsible for ensuring accuracy and completeness of bi-weekly payroll input and output; participates in all tasks related to biweekly payroll submission

·        Provides training and works with staff and supervisors on time card reporting responsibilities

·        Ensures all information is properly filed in employee’s personnel file

·        Perform general benefits administration including processing employee benefits enrollments and benefit changes in various benefit portals

·        Updates organization chart for easy employee access

·        Conducts recruitment tasks for all personnel including:  job postings, resume collection for hiring supervisors; background checks, and assisting hiring supervisors when requested with phone interviews and interview scheduling

·        Prepares new hire “on-boarding” materials to ensure that paperwork and benefit setup is completed in a timely manner 

·        Answer employee questions and addresses employee concerns with company; including employee safety, welfare, wellness and health

·        Prepares terminating employee information including benefit conversion and/or continuation information 

·        Participates in developing HR department goals, objectives and systems

·        Provides administrative support to the HR Team as needed (e.g., coordination of training meetings and material, coordination of benefit communications and Open Enrollment Meetings)



PREPARATION, KNOWLEDGE, SKILLS AND ABILITIES

·        3-5 years Payroll & HRIS experience required

·        College degree preferred or equivalent combination of education and work experience

·        Hands on experience with payroll processing and HRIS maintenance and analysis required with ADP Workforce Now a strong plus. Must have experience working for an employer with both salary and hourly employees

·        Knowledge of and experience with information systems setup and maintenance is essential; including facility with input of data, report writing and generation

·        Non-profit experience a plus

·        Working knowledge and understanding of federal and state laws as they relate to HR issues

·        Solid oral and written communications skills are essential, as well as solid math skills

·        Excellent customer service skills and experience

·        Requires excellent computer skills coupled with proficiency in the use of computerized systems including MS Excel and Word 

·        Must be detail oriented, highly organized, and able to manage multiple priorities and meet deadlines

·        Strong collaboration skills and excellent interpersonal skills are essential

·        Confidentiality, tact and discretion are a must

·        Ability to travel to locations in Newton and Framingham a plus


SUPERVISORY RESPONSIBILITY

None


WORKING CONDITIONS/PHYSICAL DEMANDS

·        Normal office environment.

 

 

The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities and duties required.

*External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case by case basis

Benefits

Medical, HRA-deductible reimbursement, dental, vision, life, AD&D, STD, LTD, 401(k), EAP, medical FSA, Commuter Choice transit benefit, paid time off including holidays, vacation, sick, floating holidays and personal days

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

hrjobs@jche.org
http://www.jche.org

Qualified candidates should forward a cover letter and resume by email to hrjobs@jche.org; by fax to (617) 912-8469, or by mail to Human Resources, JCHE, 30 Wallingford Road, Brighton, MA 02135. For further information about JCHE and its Brighton Campus, see our website at www.jche.org. JCHE is an Equal Opportunity Employer.


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