Contract Billing Specialist

Posted by
Pine Street Inn
Boston, MA
Published 21 days ago

SCHEDULE: Monday - Friday, 8:30 a.m. – 5:00 p.m.

PAYS $48,000 - $55,00 PER YEAR


The Contract Billing Specialist (CBS) works with the Contract Billing & Reporting Manager (CBRM) and the Director of Contract Accounting and Compliance (DCAC) to complete and submit monthly contract billings. The CBS must be deadline driven and thorough in completing work responsibilities. The CBS assists the CBRM and DCAC to produce all related contract budgets, reports and forms to comply with contractual compliance terms as well as performing the accounting for medical billings. The CBS is organized, a fast learner, enjoys a rapid pace working environment, motivated to improve how his/her work responsibilities are performed, reliable and a good communicator. The CBS will be called upon at times to take on new projects and responsibilities as time and schedule availability permits.



  • Bachelor’s Degree


  • Minimum of one (1) year general ledger accounting or equivalent experience
  • Experience with general ledger accounting software
  • Experienced user of MS Office products, in particular MS Excel


  • Ability to physically access many different offices and programs.
  • Heavy use of computer
  • Ability to sit for long periods of time
  • Ability to communicate in person, by telephone or by computer


  • Interest working in a social services, mission-driven, non-profit organization
  • Accounting and analytical skills
  • Problem-solving and critical thinking skills
  • Ability to assemble and analyze detailed data and summarize into schedules
  • Strong organizational skills
  • Ability to meet deadlines
  • Ability to work independently
  • Ability to manage multiple responsibilities at the same time
  • Ability to comprehend laws, regulations and rules pertaining to public funding sources
  • Strong computer/spreadsheet skills with ability to use Excel proficiently
  • Communication skills to work effectively with department colleagues and other departments


Analytic Thinking: Analyzes and synthesizes information to understand issues, identify options, and support sound decision making. Demonstrates curiosity. Gets more complete and accurate information by checking multiple sources. Applies broad analysis. Integrates information from diverse sources, often involving large amounts of information. Thinks several steps ahead in deciding on best course of action.

Attention to Detail: Works in a conscientious, consistent and thorough manner. Demonstrates concern for thoroughness and accuracy. Reviews work documentation for accuracy and thoroughness. Follows up to ensure tasks are completed and commitments are met by others. Verifies that work has been done according to procedures and standards.

Project Management: Manages well-defined projects. Assumes personal responsibility for specific components of larger projects. Takes personal responsibility for small, straightforward projects, involving coordination with others. Understands the importance of reporting quality information on the project.

Problem Solving: Identifies and solves problems. Identifies alternate solutions, considering applicable precedents. Identifies optimal solutions based on weighing the advantages and disadvantages of alternative approaches. After implementation, evaluates the effectiveness and efficiency of solutions.


  • Bachelor’s Degree in Accounting or Finance
  • Experience creating financial statements and work papers
  • Experience with the not-for-profit social services industry
  • Experience with Abila MIP general ledger accounting software
  • Experience with Affordable Housing property accounting and compliance


  • Perform accounting and billing for monthly government contracts
  • Manage the Inn’s subcontracts, including budgeting and billings with particular attention to the strategic Rapid Rehousing programs
  • Perform ongoing monitoring and maintenance of government contracts, including:
  • Support and communicate with Senior and Program Directors on contract issues
  • Process mid-year contract line items pending amendments
  • Confirm billings are maximized in an effort to ensure contracts are properly spent down by end of contract year if possible
  • Complete required forms and budgets to renew contracts
  • Complete annual compliance filings including Annual Progress Reports (APRs) and Site Visits
  • Prepare periodic reports on contract performance status for DCAC, Controller, CFO, Chief Operating Officer, Senior Directors, and Program Directors
  • Assist with annual housing related compliance activities (DHCD, City of Boston, CEDAC, etc…)
  • Take primary ownership of maintaining Grant Tracker with assistance from CBRM, and DCAC.
  • Learn how to run reports out of MIP Accounting system to assist in reporting for Rapid Rehousing programs.
  • Partner with CBRM and DCAC to prepare restricted grant budgets, documents, and reports for Advancement as required.
  • Assist in annual organization wide budget preparation.
  • Process monthly accounting for Third Party Medical Billing activity. Manage with medical billing staff a periodic process to review billing issues, including analyzing receivables, common reasons for rejected claims, billing success rate, and approval of claim write-offs with an eye towards improving the efficiency and effectiveness of the process.
  • Support Finance team in preparing Misc. reports, e.g., 3ABC Real estate reports, EFSP grant applications, assist with the finance portion of APRs for contracts, SEFA preparation support.
  • Participate in completing annual contract-related work papers and reports for the Inn’s annual independent financial audit, including Statement of Federal Expenditures and Awards (SEFA) and Uniform Financial Report (UFR).
  • Maintain working knowledge of Paylocity payroll system to create and generate contract billing payroll-related reports.
  • Other duties as needed by the CBRM, DCAC, or other members of the finance department

Apply at:Pine Street Inn | Careers

SCHEDULE: Monday - Friday, 8:30 a.m. – 5:00 p.m.

PAYS $48,000 - $55,00 PER YEAR


The Contract Billing Specialist (CBS) works with the Contract Billing & Reporting Manager (CBRM) and the Director of Contract Accounting and Compliance (DCAC…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Education
    4-Year Degree Required
USD $48,000 - USD $55,000
/ year


444 Harrison Ave, Boston, MA 02118, USA

How to Apply

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