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HR/Administrative Assistant

Posted by

Mental Health Association of San Francisco


New
|
Published 8 days ago

At least $22per hour

We only accept applications through our portal

APPLY HERE: https://mentalhealthsf.formstack.com/forms/administrative_assistant

OVERVIEW OF POSITION:

The Administrative Assistant position will perform a wide variety of responsibilities that will be general office support and administrative functions of the organization. The assistant is expected to be very knowledgeable in technical functions to provide support in administrative, accounting, and office management. The role requires experience and specialized level work with a very high degree of independence and initiative. The position will be supervised by the Operations Manager.

TOP 3 RESPONSIBILITIES:

  • Provide clerical and administrative support to staff by assisting with day to day operations
  • Assist our recruiters to source candidates and update our Formstack database and other informational databases
  • Maintain confidentiality and act as the liaison between Operations and employees, ensuring smooth communication and prompt resolution of requests and questions

ADDITIONAL RESPONSIBILITIES

  • Compile and update employee records (electronic, hard and soft copies) in MHASF databases
  • Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations, etc.)
  • Coordinate projects (meetings, training, surveys etc.) and take minutes
  • Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc.)
  • Properly assist in handling complaints and grievance procedures in accord with MHASF Employee Handbook
  • Coordinate communication with candidates and schedule interviews
  • Assist in conducting initial orientation to newly hired employees
  • Excellent organizational skills with proven ability to assist in creating policies, processes and documents
  • Other duties as assigned by leadership

As job descriptions cannot be exhaustive, the above list of responsibilities is intended to provide a general overview of duties to be assigned and in no way is a comprehensive list of position duties and responsibilities

REQUIRED QUALIFICATIONS: 

  • Bachelor’s degree or equivalent work experience OR the equivalent of 2 to 3 years of professional experience; including a minimum of 1 year as an administrative assistant
  • General administrative experience or a human resources background exhibiting strong computer and time management skills
  • Strong understanding of the Administrative/Operations role and experience using productivity software
  • A collaborative team working style with ability to relate effectively with people from diverse backgrounds
  • Ability to perform effectively with people of all ages, backgrounds, and paths to recovery
  • Resourcefulness, ability to multi-task, and time-management skills
  • Excellent written and oral communication skills
  • Strong experience using a computer and familiarity with office equipment, including MS Word & Excel, copy/fax machine, and Internet research
  • High level of organization, self-direction, and flexibility
  • Ability to perform effectively and efficiently under multiple competing deadlines, exercise independent judgment, and work effectively within a team setting
  • Commitment to the mission, vision, and values of MHASF

We only accept applications through our portal

APPLY HERE: https://mentalhealthsf.formstack.com/forms/administrative_assistant

We only accept applications through our portal

APPLY HERE: https://mentalhealthsf.formstack.com/forms/administrative_assistant

OVERVIEW OF POSITION:

The Administrative Assistant position will perform a wide variety of…

Details at a glance

  • On-site Location
  • Full Time Schedule
  • 4-Year Degree Required
  • Entry level

Benefits

  • Kaiser HMO or Blue Shield PPO medical; Principal dental, vision, life & long-term disability insurance; plus an EAP (90% health premium contribution by employer)
  • Vacation, sick, and personal time accruals, and 11+ paid holidays annually
  • FSA, Commuter Check, and 403(b) options available
  • Kaiser HMO or Blue Shield PPO medical; Principal dental, vision, life & long-term disability insurance; plus an EAP (90% health premium contribution by employer)
  • Vacation, sick…

Location

San Francisco, CA

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