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Conference Coordinator

he National Association for the Education of Young Children (NAEYC) is seeking a Conference Coordinator. NAEYC is a professional membership organization that works to promote high-quality early learning for all young children, birth through age 8, by connecting early childhood practice, policy, and research. NAEYC advances a diverse, dynamic early childhood profession and supports all who care for, educate, and work on behalf of young children.

The Conference Coordinator will provide support for NAEYC's events to include the Professional Learning Institute, Annual Conference, and Public Policy Forum. These meeting events range in size from 800-8,000 attendees and are typically hosted in-person with flexibility for virtual and hybrid.


Key Responsibilities

  • Coordinates the setup of the registration process to include financial review for price setting, develops/writes confirmation letter templates, works with registration vendor for website setup, and tests the online registration system.
  • Provides extensive customer service to attendees, members, presenters, and other shareholders via phone and email leading up to and after NAEYC's events.
  • Creates weekly registration reports and other conference reports as requested to facilitate review of trends and attendee numbers that inform adjustments if needed.
  • Coordinates the onsite registration for the Public Policy Forum, Annual Conference, and Professional Learning Institute to ensure smooth workflow and exceptional attention to customer service, whether the event is in-person, virtual or hybrid. Coordinates process for conference materials shipments to meet established arrival deadlines.
  • Updates the abstract management database as needed to maintain current and accurate status.


Education and Experience

AA degree or equivalent experience required; BS/BA degree preferred.

Minimum 3 years' experience in a comparable meeting planning support capacity. Will consider candidates with an equivalent combination of education, training and experience.

Extensive experience managing registration databases, working with virtual event and video platforms such as Zoom and Vimeo, and MS365

Proven customer service skills with experience resolving issues with patience and tact.


Knowledge, Skills and Abilities

Strong attention to detail with ability to multitask

Excellent proofreader

Excellent communication skills: written, verbal, listening

Must be flexible and able work effectively and efficiently in a team environment


Physical Demands

There are specific physical demands that must be met by an employee to successfully perform the essential functions of this job. For example, walking and moving throughout a building, handling materials and objects, and communicating freely - writing, speaking, listening. Further discussion and reasonable accommodations will be considered to enable individuals with disabilities to perform the essential functions.

Position Designation(s): Required Travel and Business Operations: Required Travel indicates that domestic travel is a part of the role. Business Operations indicates that the role is critical to physical office operations and may be called upon to be present in the event of an emergency or crisis. This role needs to maintain a regular physical presence in NAEYC's office and therefore is eligible for telework and not eligible to be fully remote. Telework and remote work eligibility is subject to NAEYC's Telework and Remote Work Policy.

EQUAL EMPLOYMENT OPPORTUNITY - NAEYC is dedicated to providing equal opportunities to all individuals regardless of race, color, religion, ethnic or national origin, gender, age, marital status, personal appearance, sexual orientation, gender identity or gender expression, family responsibilities, political affiliation, matriculation, genetic information, disability, or protected veterans status, or any other factor that is a prohibited consideration under applicable.

he National Association for the Education of Young Children (NAEYC) is seeking a Conference Coordinator. NAEYC is a professional membership organization that works to promote high-quality early learning for all young children, birth…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Application Deadline
    April 29, 2022
  • Education
    2-Year Degree Required
  • Experience Level
    Mid-level/Managerial

Location

On-site
Washington, DC, USA

How to Apply

For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.


https://www.applicantpro.com/j/2206286-87348

For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.


https://www.applicantpro…

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