DEPARTMENT: United Israel Appeal, NY
REPORTS TO: Executive Vice-Chair of UIA; Grant Director in Israel
The Jewish Federations of North America (“JFNA”) represents 147 Jewish Federations and over 300 Network communities, which raise and distribute more than $3 billion annually for social welfare, social services and educational needs. The Federation movement, collectively among the top 10 charities on the continent, protects and enhances the well-being of Jews worldwide through the values of tikkun olam (repairing the world), tzedakah (charity and social justice) and Torah (Jewish learning).
United Israel Appeal (UIA) is a link between the American Jewish community and the people of Israel. As an independent legal entity, UIA is responsible for the allocation and oversight of funds raised by U.S. Jewish Federation campaigns expended in Israel. The Jewish Agency is the operating agent of the United Israel Appeal on behalf of the Federation system. UIA also secures and monitors U.S. grant funds for the immigration and absorption of Jewish refugees and humanitarian migrants to Israel from countries of distress. With the Jewish Agency as its partner, UIA helps American Jews fulfill their ongoing collective commitment to contribute to and participate in building the State of Israel.
On behalf of United Israel Appeal, a subsidiary of the Jewish Federations of North America, administers annual US Department of State Resettlement grant. UIA has received annual grants from the U.S. Government since the early 1970’s. Throughout that period, the partnership between the UIA staff in the U.S. and Israel has maintained a high standard of accuracy, timely reporting and personal and professional relations with the staff at the U.S. State Department to insure compliance with the terms of the grant. This set of relationships has been vital to the continuation of the grant. The primary role of this individual will be with regard to the US Government Grant, the position includes other UIA responsibilities as well.
I. US Grant Tasks - Working with the U.S. State Department requires ongoing communications and updates in addition to the three major documents as per the UIA Grant Agreement:
a. A Proposal for the coming Grant year (Sept. 1-October 31) due August 31.
b. An Interim (mid-year) report due 30 days after May 30.
c. A Final Report due December 31.
d. Regular updates are submitted to the State Department according to a schedule established in the Grant Agreement.
e. Following the submission of the documents, professionals in the U.S. and Israel are asked to relate to specific items in the documents.
f. Undertake necessary steps for regular grant fund transfers to the Jewish Agency
II. Role of Assistant Director
a. Works with Grant Director in Israel and UIA Israel staff in the preparation of all documents to ensure that information financial and textual is coordinated with all other submitted documents.
b. Obtains materials from the UIA Chief Financial Officer and Chief Accountant of the Jewish Agency as required for the Grant.
c. Ensures UIA compliance with all relevant regulations and requirements
d. Prepares final versions of all documents.
e. Provide Dept. of State with monthly immigration data report.
f. Maintains ongoing correspondence with the U.S. State Department Grants Management Specialist regarding the submission of reports.
g. Maintains a calendar list of all materials required by Grant Agreement and the State Department and ensures timely submission.
h. Coordinates review of the annual Grant Agreement with the UIA Chief Financial Officer, the UIA Executive Vice Chair and the UIA Israel staff. Submits questions or requests for clarification to the State Department Bureau of Population, Refugees and Migration.
i. Maintain an archive of grant-related material for a period of 7 years.
j. Responsible for providing materials and working with auditors of the Grant and assisting in preparation of grant audit.
III. Other UIA Tasks
a. Ongoing liaison with Washington Consultant.
b. Work on any special UIA projects in conjunction with Senior UIA Operations Director
c. Responsible for editing and review process of UIA Board minutes
d. Manage UIA Board conflict of interest compliance
IV. Special Reports – produce special reports and analysis related to various community campaigns as needed by the EVC of UIA and others, under the direction of the CFO of UIA.
· Familiarity with of non-profit government relations
· Familiarity with Grant writing
· Detail oriented
· Proofing, editing skills
· Experience with Word and Excel
· Knowledge of Hebrew an asset
· MA in relevant field highly desirable
Minimum Education Required