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Office Coordinator

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Published 9 days ago

OFFICE COORDINATOR

Hours: 11:30 am-7:30pm Monday-Friday

Trinity Counseling Service is an independent, nonprofit 501(c)3 mental health counseling agency located in downtown Princeton, New Jersey. TCS is seeking an Office Coordinator. The Office Coordinator is the first point of contact for all potential and existing clients, clinicians, and administrative staff and must be flexible, thoughtful, have a sense of humor, and be committed to discretion and the confidentiality of our clients. The responsibilities of the Office Coordinator are central to the organization’s functioning and the best candidate must have the capacity to multitask and prioritize responsibilities. Reporting to the Executive Assistant to the Directors, and the Director of Finance and Operations, the Office Coordinator oversees the administration of the front office and assists with day-to-day office operations from 11:30am-7:30pm. Please send cover letter and resume to: info@trinitycounseling.org

Responsibilities:

Front Desk:

• Answer telephones, route calls and provide answers to clients and all callers

• Greet and checks in clients and collect copays and provides/sends receipts

• Maintain sufficient supply of forms used by clinicians.

• Receive and record client payment transactions in client database software with a high degree of accuracy and time effectiveness

• Solve client and caller questions in partnership with all staff

• Assist as intermediary between clients and clinicians

• File client paperwork daily and organize file archives

• Receive weekly clinician schedules; create daily room calendar; and enter all information into client database

• Assist office staff in basic administrative duties as needed

Building and Grounds:

• Monitor kitchen and office supplies weekly and provide list for ordering

• Check treatment rooms for supplies (tissues, hand sanitizer, and wipes) daily

• Secure front desk each evening including locking window, desk, cabinets, and closing the building (if applicable) with appropriate lights

• Contribute to the positive culture and climate by modeling a calm, positive attitude and demeanor conducive to teamwork

• Must possess the highest degree of discretion and confidentiality

Qualifications:

• Candidate must enjoy working with a diverse range of clients and staff

• Calm, friendly, and even disposition

• Computer literacy (comfort with and willingness to be trained in mental health software)

• Direct office experience a plus

• Associate Degree or equal combination of education and experience

• Bilingual a plus

TCS adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class. We are committed to a culture of diversity and inclusion.

OFFICE COORDINATOR

Hours: 11:30 am-7:30pm Monday-Friday

Trinity Counseling Service is an independent, nonprofit 501(c)3 mental health counseling agency located in downtown Princeton, New Jersey. TCS is seeking an Office Coordinator. The…

Details at a Glance

  • Time Commitment
    Full Time Schedule

Location

On-site
Princeton, NJ, USA

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