Grants and Government Affairs Officer

Job Type

Full Time




222 Harrington Way
United States


The EcoTarium, a museum of science and nature, seeks an experienced professional with a proven track record for developing successful proposals and a demonstrable ability to manage relationships and projects in a Development office. The Grants and Government Affairs Officer works as the lead team member responsible for fostering, managing, and executing all activities related to successful grant application and management on behalf of the EcoTarium, and for the museum’s advocacy efforts at the city, state, and national levels.

This position reports to the Director of Institutional Advancement as part of the Institutional Advancement team. This position works closely with the EcoTarium President and the museum’s internal Grants Committee and is a proactive collaborator with other staff members, Board of Trustees, and outside partners as necessary to ensure all submitted grants have strong chances of approval.


  • BA/BS in a relevant field; MA/MS preferred
  • 5 plus years’ experience in successful proposal development for private and public funding including at the national level
  • Background in a science-oriented museum, foundation or academic setting preferred
  • A skilled researcher and communicator, in both writing and speaking
  • A strong team player with experience in project development and management
  • An ability to foster strong relationships and to be an advocate for the institution and sector
  • Be highly organized and able to work on simultaneous projects in a fast-paced environment
  • Able to conduct/ facilitate meetings as necessary
  • Must be proficient in MS Word, Excel, and Adobe Acrobat and be comfortable working in databases as well as on web-based forms and systems. Working knowledge of Altru/Blackbaud preferred


Essential Functions:

Proposal Development and Writing

  • Proposal development and writing for general operating support, capital projects, and specific programs
  • Collaborate internally (other departments) and externally (collaborative projects with academic and other institutions/ organizations) to create implementable projects with realistic budgets and clear direction that will be compelling as grant applications while meeting the museum’s needs and furthering its strategic direction
  • Use online and other resources to identify and research new potential funding sources locally, regionally and nationally
  • Produce supporting material to enhance proposals, and assist with efforts to include evaluation and data collection in developed projects. Conduct literature reviews when necessary

Grants Management

  • Develop and manage the Grants Calendar, to ensure timely applications, reports, and communications with funders. Tracks all progress on grants once awarded
  • Draft and/or manage all communications to funders including, but not limited to: concept papers, letters of intent, grant applications (federal, state, private foundation, corporation, individual), acknowledgments, grant reports, and all associated letters/ documentation
  • For each granted project, lead a kick off meeting with project leader, finance and others as necessary to establish checkpoints and goals. Monitor projects on an ongoing basis in terms of meeting grant requirements, including confirming the remaining grant financial obligation as well as reporting to Director of Institutional Advancement and the supervisor of the project manager as well as updates and reports to funders
  • Act as liaison between the funder and the museum, working with identified project leaders, financial staff, Institutional Advancement, and museum leadership in order to facilitate the fulfillment of grant obligations to the donor both from a content and financial perspective
  • Work with federal, state, community, and foundation Program Officers and their equivalents, to ensure compliance with application guidelines and to mediate the needs of the funder with the needs of the museum
  • Act as the museum’s Authorized Official at the federal level, ensuring the EcoTarium remains in good standing with all federal organizations (SAM, DUNS etc) in order to apply and receive funds from federal agencies, and to submit funding applications to federal agencies. Maintains relationship with partner academic IRBs

Government Affairs

  • Monitor federal, state, and local government legislation as it pertains to existing and potential future funding, the cultural sector, and the EcoTarium
  • Provide advisory support to the museum President, Board of Trustees, senior management with regard to legislative issues, programs, and initiatives that pertain to funding, the cultural sector, and the EcoTarium
  • Where requested, advocate with federal, state, and local officials regarding issues of concern to the EcoTarium


  • Maintain files on each funder and potential funder and manage the grants portfolio, to ensure related contact information remains correct
  • Maintain accurate contact information for collaborators and others associated with the grants process and advocacy
  • Coordinate efforts with the President, senior staff, all other staff/ Board Members, and external partners as needed to avoid duplication of contact with potential funders
  • Assist in drafting Letters of Support as needed


Non-Essential Functions: Other duties as assigned

Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

Please send cover letter, resume and list of three references to: Human Resources, Attn: Grants and Government Affairs Officer Search, EcoTarium, 222 Harrington Way, Worcester, MA 01604 or email: with “Grants and Government Affairs” in the subject line.