Accountant/ Accounting Associate (Hybrid; NYC or tri-state area)

Primary Care Development Corporation (PCDC): Investing in health for every community.

PCDC is a nonprofit community development entity that supports healthy, thriving communities across the country through capital financing, expertise, and advocacy.

PCDC partners with providers and practices – particularly those in low-income communities and communities of color – and investors to identify health care needs, increase primary care capacity, and craft effective, evidence-based solutions. Over the last 30+ years, we have leveraged nearly $1.6 billion in capital and investment to develop and improve the primary care field and its infrastructure. Our comprehensive approach makes better, more equitable, and more accessible primary care a reality.

Position Overview: The accountant will be responsible for general accounting and financial analysis functions as well as other activities related to PCDC’s financial, investment and contract management. This is a full-time, non-exempt position, and reports to the Senior Director of Finance.

Job Responsibilities:

Accounts Payable

• Receive, and review vendor invoices and staff reimbursement requests.
• Create and code Check Requests to process vendor invoices based on the organization’s chart of accounts. Review check requests and reimbursement requests created by different programs and process them as needed.
• Process vendor invoices using general ledger accounts payables module in MIP or the accounting system of record; reconcile invoices vs. contracts and check requests for appropriate approvals and coding; prepare and process accounts payable via ACH, checks or wire transfers; reconcile payments; and prepare analysis of accounts (e.g., American Express, FedEx, postage, rent, insurance, etc.)
• Monitor purchase orders and accounts to ensure payments are up to date; resolve invoice.
• discrepancies; maintain vendor files; correspond with vendors and respond to inquiries.
• Prepare and handle 1099s filing and distributions.
• Import AMEX reports for card holders when they are submitted via online expense management portal.
• Identify areas for process to improvement while preserving appropriate internal controls; coordinate files archiving as needed.

Payroll

• Participate in the implementation of the new HRIS by providing assistance and support with all payrolls related items during the implementation, and testing phases of the project.
• Assist in training existing and new staff on the new timekeeping tools.
• Serves as the Finance/Payroll liaison with the payroll provider pertaining to payroll or tax related issues.
• Create or deactivate project codes as instructed by CFO or Senior Director of Finance.
• Support workers compensation annual payroll desk audit.
• Assists PCDC Staff with access to the payroll system or coordinates assistance as needed.
• Research and coordinate with Senior Director of Finance on the requirements to process state registration and work with payroll provider to set up proper state profiles for out of state staff’s payroll taxes.
• Review bi-weekly timesheets ensuring completeness and accuracy prior to processing payroll.
• Prepares and process bi-weekly payroll and all corresponding post payroll reports, including 403(b) plan, cafeteria plan contributions remittances, census reports and audit related reports and information.

Cash Receipts/Accounts Receivable:

• Make deposits using remote scanner or a mobile app.
• Work with clients to promote and set up electronic payment options.
• Process credit card payments from donors or clients via online portal.
• Invoice clients for payments; monitor account status and collections follow up.

General Finance Operations:

• Assisting with month-end closing activities and completing journal transactions as necessary.
• Monitor incoming mail to identify vendor invoices and/or checks to be processed and deposited.
• Work with vendors and clients to maximize use of electronic payment methods.
• Provide support in preparing reimbursement claims or reports pertaining to government grants.
• Work with outside counsel to oversee the annual charities registration and renewal process.
• Provide orientation to new staff on submission of check requests, personal expense reimbursements and general reimbursement guidance.
• Analyze and reconcile general ledger account balances.
• Assist with the annual audit preparation.
• Performs research and works on special projects or assignments as needed.

Qualifications:

• Bachelor’s degree in accounting or finance and a minimum of four years of relevant non-profit accounting or the equivalent combination of education and experience.
• Customer service: Ability to work and interact with staff or clients addressing questions and concerns.
• Read and interpret documents such as invoices, quotes, and contracts for payment information.
• Perform accurate calculations and analysis.
• Attention to detail with ability to ensure accuracy of financial information processed.
• Ability to communicate effectively and efficiently, while maintaining a clear workflow and thorough understanding of internal controls and procedures.
• Proficiency in Microsoft Excel. Familiarity with computerized general ledgers required.
• Experience with Sage/Abila MIP accounting, Adobe Acrobat, Paylocity and SAP/Concur highly desirable.
• Motivated and willing to learn and acquire new knowledge.
• Independent, self-starter with the ability to plan & prioritize work schedule.