Chief of Staff

Posted by
Project CETI
New York, NY

Project CETI

Published 13 days ago

March 15, 2021
February 17, 2021

Project CETI

Project CETI (Cetacean Translation Initiative), a nonprofit organization and 2020 TED Audacious Project, is applying advanced machine learning and non-invasive robotics to listen to and translate the communication of whales. Founded and led by scientists, this transdisciplinary initiative is bringing together leading cryptographers, roboticists, linguists, AI experts, technologists and marine biologists. CETI will listen deeply to sperm whale communication, interpret their voices, and then attempt to communicate back. Through extensive understanding of a non-human species and exhibiting the power of collaborative research, CETI aims to ignite a worldwide movement to reshape our relationship with life on Earth.

Position Summary

Project CETI’s Chief of Staff will have a variety of project management responsibilities including development, communications, fundraising, administrative tasks and events. The ideal candidate will handle complex situations and multiple responsibilities simultaneously, mixing long-term projects with the urgency of immediate demands. He/she must also have the demonstrated ability to deal with highly confidential information and act as a liaison between the President, team leaders and other internal and external stakeholders. The Chief of Staff will be integrated across each department of Project CETI.


  • Provide ad-hoc analysis and decision support.
  • Draft initial documents, concept notes, proposals and strategies as needed for review with the President.
  • Manage logistics with the Board of Directors, including meeting dates, agendas, reports, minutes and other meeting preparation, communicating with the Board on all of the above. 
  • Assist with additional projects as needed including Project CETI programing and partnerships.
  • Draft, oversee and participate in the President's internal and external communications.
  • Maintain continuous lines of communication facilitating collaboration across Project CETI teams and initiatives.
  • Disseminate information and communicate ideas on behalf of the President and Project CETI team.
  • Inform the President on progress, success and challenges. 
  • Help respond to and manage any challenges that arise before they reach the President and leadership team.
  • Prepare agendas and manage logistics for Project CETI team and board of directors meetings.
  • Assist with meeting scheduling and other administrative support as needed.
  • Support Project CETI’s communication and development efforts including contributing to organization social media channels, communications strategy.
  • Support Project CETI’s development strategy by drafting fundraising materials, grant applications and other back office support.
  • Assist with development of Project CETI impact and donor reporting.
  • Ensure that the President is prepared for meetings and events. 
  • Represent the President with funders, board members, public officials and other partners.

Experience and Characteristics

  • Bachelor’s degree and at least three years of experience in organizational administration, with at least two years of experience in similar positions. 
  • Acumen and finesse to handle complex situations and multiple responsibilities simultaneously mixing long-term projects with the urgency of immediate demands. 
  • Skill to collaborate with and achieve actionable results through others, the ability to build strong and sustainable relationships, and the capability to interact within all levels of the organization and with external constituents. 
  • Knowledge of human resource policies, organizational management, financial management and strategic planning 

Personal Characteristic​s​

  • Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
  • Outstanding communications skills, written and oral
  • Demonstrated resourcefulness and good judgment
  • Hands-on, leads by example
  • Values diversity of thought, backgrounds and perspectives
  • Integrity/ethics beyond reproach
  • Constantly looking to apply best practices
  • Predisposition to mentor and subsequently increase responsibilities as team develops
  • Passion for Project CETI’s mission
  • Interest in whales/marine conservation 

Project CETI is an equal opportunity employer.  Project CETI provides equal opportunities to all employees and applicants for employment without regard to age, race, color, disability, national origin, religion, creed, gender, sex, sexual orientation, gender identity, marital and partnership status, genetic information, veteran status or any other protected category under federal, state and local law.  At Project CETI we continue to build an inclusive culture that encourages, supports, and celebrates the diverse voices in the workplace.

Project CETI

Project CETI (Cetacean Translation Initiative), a nonprofit organization and 2020 TED Audacious Project, is applying advanced machine learning and non-invasive robotics to listen to and translate the communication of…

Details at a glance

  • Full Time Schedule
  • 4-Year Degree Required


New York, NY

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