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Administrative Coordinator

Posted by
Alliance for Girls
|
Oakland, CA

Alliance for Girls


New
|
Published 16 days ago

March 8, 2021
$50,000 - $54,000competitive benefits package and salary commensurate with experience

Administrative Coordinator Opportunity

Alliance for Girls is actively seeking an experienced and proactive Administrative Coordinator to serve as an integral team member by supporting the Executive Director, coordinating office operations and managing a range of administrative duties. Our ideal candidate for this role is an excellent writer, detail-oriented, and someone who enjoys maintaining and supporting the systems that serve as the engine for AFG’s mission-driven impact.  

About Alliance for Girls 

Join an organization that is relentless in its mission to improve the lives of girls* on the margins through collective action. As the nation’s largest association of girls’ organizations and school partners, our 120 organizations and 250 schools serve 300,000 girls and gender expansive youth annually, 83% of whom are girls of color. Alliance for Girls (AFG) knits together a powerful girls’ service and leadership sector where girls’ needs are met and their power is amplified. 

“Listen first, act together.” At AFG, we listen to our members, service providers and educators. We amplify the voices of girls and gender expansive youth to guide our strategic direction. We believe that those closest to the struggle are closest to the solution. We strive to model a culture of self and communal care, grounded in values of equity and justice, through both internal operations and external impact. We are constantly imagining, thinking and planning processes and approaches that enable excellence in our work and enhance collaboration among our team and partners.  

Alliance for Girls’ unique combination of girl and community-driven research, coordinated initiatives driven by the intellectual and cultural power of our membership and school partners, and focused and inspired public advocacy enable us to affect deep and lasting change that directly improves the lives of girls and the systems that impact them. Join us as a senior leader of this growing organization. 

*At Alliance for Girls, "Girls" refers to gender expansive youth (cis girls, trans girls, non-binary youth, gender non-conforming youth, gender queer youth and any girl-identified youth).   

Administrative Coordinator Position Overview: 

The Administrative Coordinator (AC) is primarily responsible for smooth and efficient office administration and the coordination of AFG’s general operational functions including updating and maintaining office policies and files and the preparation of regularly scheduled reports.   In addition, the AC directly assists the Executive Director by scheduling appointments, managing the ED’s calendar, drafting correspondence, and the preparation of regularly scheduled reports. 

Duties and Responsibilities

Executive Administration

  • Manage Executive Director’s contact database and general calendar. Support and track the ED’s correspondence with AFG’s donors and AFG’s Board of Directors. 
  • Provide administrative support to AFG Board of Directors and board committee development and relationship management, including taking notes and minutes in meetings as assigned. 
  • Support the grant process including tracking grant application and reporting deadlines

Office Administration 

  • Coordinate and lead AFG’s general administrative and office functions including updating and maintaining office policies and files. 
  • Keep AFG’s Google Drive organized and documents secure
  • Process and direct mail and incoming packages or deliveries
  • Ensure operation of software and equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new software, equipment and techniques.
  • Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
  • Exhibit professional communication via phone, e-mail, and mail. 
  • Support team members by providing information and practical solutions. 
  • Contribute to team efforts by accomplishing related results as needed.

Skills and Qualifications

  • Exceptional writing and relationship management skills
  • Superior organizational skills
  • Excellent oral and written communication skills
  • Demonstrated ability to manage processes and solve problems 
  • Ability to analyze Information and create solutions
  • Bachelor of Arts, Bachelor of Science or comparable work experience required
  • Strong computer skills with expertise in G-Suite and Microsoft Office; Survey Monkey, and social media platforms including Facebook, Twitter and Instagram is a plus
  • Exceptional knowledge of Excel and PowerPoint
  • Working knowledge of Google Docs
  • Knowledge of project and task management tools such as Basecamp, Trello and Smart sheet is a plus  
  • Certificate or BA in Business Administration is a plus

The Administrative Coordinator reports to the Executive Director. AFG is an equal opportunity employer. We offer a competitive benefits package and salary commensurate with experience.

Depending on the experience and skills a candidate brings to the position, the salary range for this position is $50,000 - $54,000. 

Remote work:  Temporarily due to COVID 19.

Alliance for Girls is committed to an equitable recruiting and hiring process. We aim to attract a diverse group of candidates by posting job openings on a wide variety of platforms, and by sharing them through our member and partner networks. We will also ensure each position remains open until we have a mix of qualified finalists who reflect the diversity of the communities we serve. The hiring process will be inclusive as we engage a range of team members to conduct interviews. In addition, we value the lived experience on par with professional employment. 

Please submit a cover letter, resume, 3 references, and a writing sample to jobs@alliance4girls.org by Sunday, March 7, 2021. Please let us know if you need accommodations for the application and/or interview process.

Administrative Coordinator Opportunity

Alliance for Girls is actively seeking an experienced and proactive Administrative Coordinator to serve as an integral team member by supporting the Executive Director, coordinating office…

Details at a glance

  • Full Time Schedule
  • Professional

Benefits

Medical, dental, vision, benefits, workers comp

Medical, dental, vision, benefits, workers comp

Location

On-site
1203 Preservation Park Way, Suite 200, Oakland, CA 94612

How to Apply

Please submit a cover letter, resume, 3 references, and a writing sample to jobs@alliance4girls.org by Sunday, March 7, 2021. Please let us know if you need accommodations for the application and/or interview process.

Please submit a cover letter, resume, 3 references, and a writing sample to jobs@alliance4girls.org by Sunday, March 7, 2021. Please let us know if you need accommodations for the…

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