Executive Assistant

Job Type

Full Time




1331 G Street, NW
Suite 300
United States


We are -

Headquartered in downtown, Washington, DC, the American Immigration Lawyers Association (AILA) is a nationally recognized and respected organization with over 14,000 attorney members who practice and teach immigration law. For our membership, we provide advocacy, continuing legal education, practice resources, professional services and expertise. Founded in 1946, AILA's mission is to promote justice, advocate for fair and reasonable immigration law and policy, advance the quality of immigration and nationality law and practice, and enhance the professional development of its members.


Your role -

The Executive Office provides the vision, leadership and general direction for AILA, actively interacting with all the departments, as well as day-to-day operations oversight. It includes the Executive Director and Deputy Directors. As Executive Assistant, you will to help further AILA’s mission, you will enhance the effectiveness of the Executive Office by providing a high level of administrative support to the Executive Director and Deputy Directors. This position has access to confidential and sensitive information, and therefore must function in a professional and confidential manner always. 

Your role encompasses greeting visitors; maintaining electronic and paper files; faxing; photocopying; mailing and couriering packages; setting appointments and conference calls; making travel arrangements; setting up catered meals; preparing meeting agendas; preparing check requests and expense reports; drafting correspondence; note taking, editing and proofreading materials; and performing internet research.  Additionally, you will assist in the coordination of materials for board meetings; draft and edit memorandums, presentations, charts, etc.; and track and coordinate board expense reimbursements.

Your background -

This position will work closely with a range of individuals within and outside of the association to coordinate projects and initiatives. Candidates must demonstrate effective and efficient project management, and must be capable of exercising initiative, discretion and good judgment. Candidates should have active listening and problem-solving skills; outstanding interpersonal and organizational skills; excellent verbal and written communication skills; a capacity to develop a working knowledge of organization and various program; and the capacity to provide timely response to requests for information, service and/or assistance. As the assistant to the Executive team, the Executive Assistant is the behind-the-scenes key to helping ensure the strongest possible leadership.

To perform successfully in this role, our ideal candidate should possess an undergraduate degree (preferred); a minimum of three (3) years of experience in an administrative position preferably within a nonprofit environment and/or supporting senior level executives; and a commitment to AILA’s mission and interest in immigration issues. Candidates should possess an understanding of the business importance of providing exemplary customer service and have a proficiency in MS Office Suite (specifically Word, Excel, Outlook and PowerPoint).


We offer a dynamic and collaborative work environment with a competitive compensation package based on your experience and qualifications. Our generous benefits include 100% of an employee’s Medical/Rx, Dental, and Vision​ premiums, as well as contributions towards dependents’ premiums; a 401(k) with up to 3% matching contribution upon enrollment, employer paid disability and life insurance, commuter subsidy, and on-site fitness room. In addition, we provide employees with flexible scheduling and telecommuting options and plenty of time away from the office to bolster creativity and recharge. Added perks: four-week paid parental leave and a four-week sabbatical every tenth year of service. 

AILA received recognition as a 50 Best Places to Work by Washingtonian Magazine and one of the Principal 10 Best for Employee Financial Security. ​

Professional Level


Minimum Education Required

4-year degree

How To Apply



Qualified applicants are to submit cover letter, resume and salary requirement. Cover letter should include a summary of how your background, knowledge, skills and abilities relate to the responsibilities and requirements of the position.

NOTE: Applications without cover letters and which do not indicate desired salary may not be considered. 

Direct hire only – NO recruiters (mail, email, fax or phone).