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Administrative Assistant and Office Manager

Posted by

East End House - Cambridge, MA


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Published 4 days ago

East End House (“EEH”) is seeking an energetic detail-oriented Administrative Assistant and Manager to help support the basic operations and daily business of the organization. This position is a 40-hour a week position, with benefits, reporting to the Chief Executive Officer. This position will focus on providing critical support with administrative and office operations, including receiving and monitoring guests, answering phones, composing and typing correspondence and other documents, and performing other functions. East End House is an equal opportunity employer and provides competitive compensation packages.

Essential job functions include, but are not limited to:

Office Services

  • Implement office operations and procedures
  • Oversees reception duties, including answering phones and greeting consumers, families and guests
  • Control agency mailing and correspondence
  • Manage supply requisition process
  • Maintain office equipment, including liaising with relevant contractors and service providers
  • Assist and support bookkeeping and accounting functions, including assisting with tasks related accounts payables and receivables
  • Organize and maintain agency files; serve as a liaison with vendors, including maintenance, electricians, plumbers, etc.
  • Draft work orders & communicate with maintenance worker, being sure that all work orders & requests are appropriately documented
  • Keep an inventory and purchase office and cleaning supplies
  • Assist the Director of Marketing and Development with administrative, marketing and development functions as needed
  • Assist Program Directors with program specific tasks as needed

Human Resources:

  • Gather time sheet data and process payroll
  • Monitor and maintain personnel records including electronic files, vacation and sick time, and employee benefits
  • Manage annual audit of personnel files

Office Records:

  • Ensure filing systems are maintained and up to date for all receipts, disbursements, invoices, contracts, etc.
  • Ensure protection and security of files and records
  • Ensure effective transfer of files and records
  • Transfer and dispose records according to retention schedules and policies
  • Compose and type letters and other documents

Additional Job Functions:

  • Assists with general agency functions and logistics planning
  • Maintain a pleasant work environment
  • Perform other functions as needed
  • Oversee facility and grounds, parking lot, repair and maintenance related functions and interface with respective vendors, including pest management, professional cleaning company, electricians, and other facility management related issues and vendors

Qualifications:

  • Bachelor’s degree or at least 5 years’ equivalent experience
  • Professionalism and excellent people skills; customer service-focused
  • Excellent verbal/written communications skills
  • Strong work ethic and attention to detail required
  • Demonstrated skill working with financial information and maintaining records
  • Proficiency in Quick Books, Excel and Word preferred
  • Highly proactive and action-oriented
  • Demonstrated ability to follow through on tasks assigned
  • Superior organizational skills and ability to multi task
  • Desire for professional growth and to accept increasing responsibilities
  • A Criminal Offenders Records Information and Sexual Offenders Records Information request must be completed

East End House (“EEH”) is seeking an energetic detail-oriented Administrative Assistant and Manager to help support the basic operations and daily business of the organization. This position is a 40-hour a week position, with benefits…

Details at a glance

  • On-site Location
  • Full Time Schedule

Benefits

Health insurance; dental insurance; 401(k) match; paid time off

Health insurance; dental insurance; 401(k) match; paid time off

Location

105 Spring Street, Cambridge, MA 02141

How to Apply

Please submit a cover letter and resume to careers@eastendhouse.org.

Please submit a cover letter and resume to careers@eastendhouse.org.

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