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Assistant Director, Human Resources

Posted by
The Juilliard School
|
New York, NY

The Juilliard School


New
|
Published 22 days ago

Reporting to the Director of Human Resources, the Assistant Director serves as an internal consultant and liaison for all Human Resources related functions for The Juilliard School. Responsibilities include, but are not limited to, labor relations, recruitment, employee relations, investigations and Title IX, as well as being the primary liaison for faculty contracts. The Assistant Director will provide guidance to constituents on the interpretation of policies and procedures for employees, as well as the development and implementation of new policies as needed.

Responsibilities:

Faculty Contracts: Manage, enhance and refine the annual Faculty Contracting process, including the drafting and collecting all College, Pre-College, MAP and Evening Division faculty, coordinating with individual departments, Finance Office, Office of the Provost & Dean, and the Director of Human Resources;  

Recruitment: Partner with the Human Resources team in the development of recruitment strategies to address talent needs across the School as a whole; development of a proactive talent pool to draw compatible job seekers from; develop and enhance new ways to market position openings so that recruitment efforts extend beyond the usual grounds for sourcing talent; create and manage position vacancies using the School’s applicant tracking system; conduct interviews and develop a short list for hiring managers and other key stakeholders; evaluate, review and discuss candidate qualifications with hiring managers; conduct reference checks and manage package developments and offer / rejection letters; 

Employee Relations: Develop relationships with colleagues across the school; meet regularly with staff to discuss career interests and ensure a strong knowledge base of existing internal talent for promotional and other developmental opportunities; expand and enhance the exit interview process for all employees leaving the School, sharing feedback in an appropriate manner with managers, and use the information gleaned to address issues and improve the work environment for existing and new employees; advise and counsel managers on employee relations and performance management issues, collaborate with managers to develop improvement plans and manage involuntary exit process as necessary; conduct staff counseling as it relates to School policies and procedures, benefits and personal matters; 

Employee Engagement: Identify opportunities to provide training sessions, wellness events and other activities for faculty and staff; Manage all programs from concept inception to delivery; collect feedback from participants in an effort to develop future events

Labor Relations: work closely with organized staff and management on all labor-management and health and safety issues; manage investigatory, disciplinary and grievance procedures for non-exempt and exempt employees; interpret and advise managers and union employees on collective bargaining agreement contracts; 

HRIS Management: Monitor, review and update all employee information in the HRIS system, including changes of employment status, payroll updates, benefits, onboarding and offboarding of employees;  responsible for approving various HR and payroll transactions; prepare reports and review data to ensure quality assurance and accuracy;

Benefits: Partners with HR colleagues in overseeing employee leave plan administration, including FMLA, disability and PFL, ensuring the employee and their and manager(s) have a clear understanding of the process, as well as applicable paperwork and coordination with payroll and insurance company; actively participates in the annual coordination and management of open enrollment; manages COBRA; participates in the Benefits Audits with 3rd party auditors, including the 5500s and the 8955-SSA reporting process, and participates in the regulatory compliance of benefit plans.

• Special Projects and other duties as assigned


Minimum Requirements:

• Bachelor’s degree required, plus a minimum of five years of related Human Resources experience

• Knowledge of personal leaves and medical leaves, including FMLA, NY State Disability and Paid Family Leave

• Must be detail-oriented, with excellent communication, listening, interpersonal and organizational skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook) required

• The successful candidate must have the ability to maintain the highest degree of confidentiality and diplomacy at all times, possess a high level of professionalism, be customer service driven and flexible in attitude

• In addition, must be capable of working independently with little supervision, as well as serve as a productive team member

• Must be able to identify priorities within multiple assignments

• The successful candidate must have sound judgment, with an open and collaborative style that encourages teamwork and cooperation, and be a strong role model and coach

• Must have a passion for excellent customer service and commitment to exceptional quality.

• Knowledge of and interest in employment laws and programs 

• Knowledge of and experience in administering employee benefits plans and related compliance matters; familiarity with and understanding of related laws and regulations (e.g. ERISA, ACA, Worker’s Comp)


Preferred Background:

• Experience administering faculty contracts very desirable 

• Experience within a not-for-profit organization preferred

• Experience in a unionized environment preferred.  

• Budget or financial experience a plus


Reporting to the Director of Human Resources, the Assistant Director serves as an internal consultant and liaison for all Human Resources related functions for The Juilliard School. Responsibilities include, but are not limited to, labor…

Details at a glance

  • On-site Location
  • Full Time Schedule
  • 4-Year Degree Required
  • Professional

Location

60 Lincoln Center Plaza, New York, NY 10023

How to Apply

Interested candidates should submit their resume and cover letter, including salary requirements.

The Juilliard School has an ongoing commitment to the principles and practices of diversity and inclusiveness throughout the community and strongly encourages applications from candidates who would enhance the diversity of the School's administration.

Interested candidates should submit their resume and cover letter, including salary requirements.

The Juilliard School has an ongoing commitment to the principles and…

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