Coordinator, Human Resources

Job Type

Full Time

Published

07/13/2018

Address

40 Wall Street
Suite 708
New York
New York
10005
United States

Description

The Coordinator, Human Resources assists the Director of Human Resources in the performance of diversified administrative human resources activities to ensure the smooth and effective functioning of the Human Resources Department.


RESPONSIBILITIES:

§ Contribute to the efficient functioning of the Human Resources Department by handling administrative and transactional details related to the Council’s human resources function, including handling confidential material.

§ Assist in the recruitment of candidates by posting jobs by setting up appointments for interviews with the Director of Human Resources and confirm second interviews as needed with managers. Greet all potential candidates and ensure that an employment application has been completed. 

§ Prepare employment offer letters for all new staff; distribute feedback letters to all candidates and assemble orientation packets for all new hires.

§ Responsible for processing all paperwork related to the Council’s benefits plans ensuring that all paperwork is distributed and processed for all new enrollments, changes and terminations.

§ Assist in the design and creation of onboarding and training materials for staff regarding HR procedures and best practices, and update as needed.

§ Maintain the filing system of the Human Resources Department, including setting up folders for new hires and general filing. In addition, maintain confidentiality as it pertains to HIPAA laws and other regulatory agencies. Maintain the confidentiality of materials at all times.

§ Assist with maintenance of ADP HRIS, including entering new employees, benefits, address changes, etc. Acts as troubleshooter with staff ADP issues.

§ Create various spreadsheets and reports including statistical information as required on new hires, termination, benefits enrollment eligibility and other employee related activity. Assure the preparation as appropriate of all merit increases and employees eligible for benefits and recognitions. Generate other reports as requested.

§ Provide customer service in dealing graciously, timely and competently with staff, benefits’ representatives, outside employment agencies and all candidates for employment. This includes handling telephone calls from employees, managers and vendors.

§ Order, maintain and monitor inventory of supplies and materials necessary for the smooth functioning of the area.

§ Complete other duties as assigned.


QUALIFICATIONS:

§ Bachelor degree in business or equivalent experience.

§ Ability to maintain the confidentiality of the Department’s files and materials at all times.

§ Excellent administrative skills.

§  Strong knowledge of benefits processing a plus.

§ Strong working knowledge of ADP or other HRIS, Excel a must with knowledge of Microsoft Office applications.

§ Excellent written and verbal communications skills.

§ Ability to work and communicate effectively with people from diverse cultural backgrounds.

§  Ability to handle diverse and multiple administrative responsibilities simultaneously in a highly organized and accurate manner to meet deadlines and balance multiple competing priorities.

§ Ability to interact and interface with staff, benefits representatives and the public in a professional and articulate manner, maintaining confidentiality where appropriate.

§ Subscribe to the beliefs and principles of the Girl Scout movement.



Benefits

None

Level of Language Proficiency

None

Professional Level

Professional

Minimum Education Required

4-year degree

How To Apply

Qualified individuals should send resume with cover letter that must include salary requirement to hr@girlscoutsnyc.org. Resumes without cover letter will not be considered. No phone calls please.


Girl Scouts of Greater New York offers a competitive compensation package. We value diversity and are proud to be an Equal Opportunity/Affirmative Action employer.


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