Administrative/Human Resources Assistant

Job Type

Full Time

Salary

Minimum: $40,000
Maximum: $43,000
Details: Depending on experience.

Published

08/03/2018

Address

South Los Angeles
CA
United States

Description


Organization Summary


Community Health Councils (CHC) is a non-profit, community-based health education, advocacy and policy organization established in 1992 in response to the growing health and healthcare crisis. CHC is dedicated to social justice and equity in community and environmental resources for underserved communities. CHC has been on the cutting edge of public policy and program development, working to strengthen community participation and inform state and local policies that: (1) improve community health and education to achieve optimal health and healthy lifestyles; (2) ensure equitable access to quality healthcare services; (3) provide universal access to quality healthcare coverage and (4) eliminate health disparities. Our policy areas include Health Systems and the Built Environment. Each area represents a unique opportunity to engage members of impacted communities in program and policy development through a wide variety of community interventions and strategies as well as representation and leadership through the coalitions and collaborations convened. The organization has evolved to have a local, state and national, policy focus to improve the health of under-served and marginalized communities. 



Summary Description


The Administrative/Human Resources Assistant (AHR) is an important member of the general administration team and plays a critical role in the communication and quality assurance function within the organization. The AHR Assistant staffs and supports the Executive Team, which includes the Chief Executive Officer (CEO), the Chief Program Officer (CPO) and the Chief Financial Officer (CFO); however will report directly to the CEO. The position is also responsible for assisting in the planning; organization and staffing of meetings led by the Chief Executive Officer, Board of Directors, board committees and management team. The AHR Assistant operates as the organization's gatekeeper in that this position supports the day to day of HR functions, maintenance of all electronic and administrative files; maintaining all administrative policies and procedures as well as making revisions as provided by the Board of Directors; and coordinating staff professional development programs. In addition, the position is responsible for processing and maintaining the Executive team’s correspondence, schedule and travel, and serving as a liaison between the staff and the CEO and board of directors. The AHR Assistant’s primary responsibilities are, but not limited to the following:


Executive Team Administrative Support:


  • Coordinate the monthly calendars of the Executive Team.
  • Coordinate travel arrangements for the Executive Team including preparing meeting materials or information packet as appropriate.
  • Assist the Executive Team in preparing and/or responding to correspondence, emails and calls upon request.
  • Assist the Executive Team in scheduling and follow-up in support of various roles on boards/ committees.


Management Systems and Procedures:


  • Manage all administrative and management duties to ensure timely completion of duties/tasks.
  • Monitor and coordinate support for staff in ensuring smooth daily functions, such as coordination with IT vendors (internet, phones, computers, office equipment and server), ordering and keeping inventory of office supplies and equipment, support with printing of materials, filing, and preparing facility’s maintenance requests. 
  • Manage and coordinate all internal and external communication including staff memos and mail.
  • Coordinate development of agenda and prepare minutes of management team and staff meetings.
  • Manage the front office including answering phones and receiving visitors as appropriate.
  • Support the coordination of CHC events including but not limited to handling logistics and communicating with key partners.
  • Assist the finance department with maintaining receipt logs and making deposits.


Human Resources:


  • Participate in recruitment efforts, including posting job ads and organizing resumes and job applications, Scheduling job interviews and assisting in interview process, preparing new employee files.
  • Overseeing the completion of compensation and benefit documentation.
  • Orienting new employees to the organization (setting up a designated log-in, workstation, email address, etc.)
  • Ensure compliance with all administrative procedures and policies.
  • Serve as primary contact for staff on all HR related requests.
  • Stay on top of HR policies and impacts on CHC staff.
  • Coordinate with management on staff training needs and implementation of an annual plan for staff development.
  • Coordinate agenda and scheduling of all staff monthly meetings and in-service trainings.
  • Maintain record of all training and staff development activities.


Board of Directors Administrative Support:


  • Schedule and manage all logistics for board and board committee meetings.
  • Prepare and maintain minutes and a record of all board and committee meetings.
  • Coordinate communication with the board as delegated.


Qualifications and Skills Competency


  • Bachelor’s Degree in Business Administration, public administration or relevant experience
  • Background in business administration and 3+ years of related work experience, with at least two of these years in the nonprofit sector.
  • Must be highly competent and skilled in the use of Microsoft Office and Outlook; knowledge of Microsoft Excel and PowerPoint.
  • Knowledge of Human Resources protocols and management a must.
  • Must have demonstrated good judgment in working with staff, board, and CEO.
  • Capable of excelling in a fast pace environment with multiple and sometimes competing priorities.
  • Must be adept at problem-solving, including being able to identify issues and problem solve in a timely manner.
  • Must possess strong interpersonal skills.
  • Must be able to communicate clearly, both written and orally, as to communicate with employees, members of the management team, and in group presentations and meetings.
  • Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information.
  • Must be able to prioritize and plan work activities as to use time efficiently.
  • Must be organized, accurate, thorough, and able to monitor work for quality.
  • Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback.

Benefits

Community Health Councils offers a generous benefits package including medical, dental, vision and 403b plans; vacation, sick and holiday benefits. CHC is an equal opportunity employer. Women and persons of color are encouraged to apply.

Professional Level

Managerial

Minimum Education Required

4-year degree

How To Apply

humanresources@chc-inc.org
https://chc-inc.org/

TO APPLY: Please email a 1-page Cover Letter describing how your experience is a match for this position, and Resume to humanresources@chc-inc.org. No calls, please. Include the title of the position you are applying for in the Subject line of your email.


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