Data Specialist - Part-time

Job Type

Part Time


Details: Compensation to be determined upon hire.




United States


Data Specialist


Program Planning & Evaluation



Mission Statement:


Father Bill’s & MainSpring is committed to ending and preventing homelessness in Southern Massachusetts with programs that provide emergency and permanent housing and help people obtain skills, jobs, housing, and services. We help people who are struggling with homelessness or are at risk of homelessness to achieve self-sufficiency.


Father Bill’s & MainSpring is a growing and dynamic social service agency with particular expertise in emergency and permanent housing, job training and placement, and prevention services for individuals and families in need. Over the next five years, our strategic focus includes an increase in affordable, permanent supportive housing, a more efficient model of care for families experiencing homelessness, commitment to an enhanced delivery model to reduce the need for shelter, and improved community relations in order to achieve these goals.  Our staff are thoughtful and caring individuals who share our passion for these ideals and creative approaches to helping people improve their lives. 


Position Summary:


This part time position reports to the Data Manager. This position requires the ability to follow through on appointments and requests for information. This position requires the ability to oversee and ensure accuracy of data imputed to the HMIS system including demographic information for households served in multiple programs. This position is also responsible for providing training on the HMIS system to program staff, and working closely with those staff to ensure high data quality.


Essential Responsibilities:

  • Collect and maintain data-based statistical information, which may include direct communication with participants.

  • Serve as lead point of contact with staff throughout the agency to ensure timely collection of demographic and other data for households in the programs.

  • Participate in required periodic and annual reporting, including preparation of data and creation of reports.

  • Prepare data quality reports to include reports on user accuracy, including missing or inaccurate data.
  • Communicate status of data quality to staff and managers.
  • Spot check files to ensure accuracy of data. Provide trainings on the use of the HMIS database for new and existing program staff to ensure accurate and timely data entry.
  • Attend program staff meetings to share HMIS updates.





Skills  & Competencies:


  • Empathy: An understanding and empathy for those dealing with homelessness and related issues.
  • Professionalism:  Maintains the highest level of professionalism in the delivery of services, building of relationships, collaboration with co-workers, and representation of Father Bill’s & MainSpring within the organization and the community.


  • Communication:  Speaks appropriately in positive and/or negative conversations with supervisors, co-workers, volunteers, donors and constituents; Articulates the goals of Father Bill’s & MainSpring.


  • Record-Keeping: Routine clerical or record-keeping incidental to the essential responsibilities of the job (including, but not limited to, data entry and case file updates).


  • Job Knowledge: Possesses the practical and technical knowledge required on the job.
  • Attendance: Acceptable overall attendance record, consistently at work and on time.
  • Reliability: Relied upon regarding task completion and follow-up. Follows instructions, responds to management direction and solicits feedback to improve performance.
  • Initiative: Seeks out new assignments and is willing to be flexible with additional duties.
  • Adherence to Policy: Follows safety and workplace expectations, regulations and processes as defined in the Employee Handbook.


  • Work Ethic:  Demonstrates a commitment to the Mission and adheres to the Operating Principles of Father Bill’s & MainSpring and works as part of a team toward a common goal.





  • Safety & Security: Actively promotes and personally observes safety and security procedures, and uses equipment and materials properly.


  • Travel:  Local travel may be required. Valid driver’s license and good driving record required.
  • Physical Demands: The demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations under the Americans with Disabilities Act (ADA) may be made to enable individuals with disabilities to perform the essential functions.

  • Must be able to verbally convey detailed information or important instructions or ideas accurately or quickly. Must be able to hear average or normal conversations and receive ordinary information. Average visual acuity is necessary.



This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities required of the employee. Other duties as assigned may be part of the job.




Father Bill’s & MainSpring is an equal opportunity employer.


Professional Level

None specified

Minimum Education Required

No requirement

How To Apply

Send cover letter & resume to and indicate in subject line of email position you are applying for.