Executive Assistant to Chief Operating Officer


Job Type

Full Time

Published:

05/14/2018

Start Date:

08/01/2018

Application Deadline:

07/31/2018

Address

1299 Pennsylvania Avenue Northwest
Washington
Washington
District of Columbia
20004
United States

Description

ABOUT THE OPPORTUNITY

Employees of ONE work in a collaborative and creative environment towards reaching a common goal of ending extreme poverty and preventable disease. When you work for ONE, you will receive an exceptional benefits package along with the opportunity to contribute to worldwide causes impacting those most in need. 


The Executive Assistant will provide executive-level support to the Chief Operating Officer (COO). The primary responsibilities of this role are to maintain the COO’s schedule, coordinate with internal and external stakeholders, provide logistical and travel support and work on operations related projects. The person will report directly to the COO and will be based in Washington, DC.


IN THIS ROLE, YOU WILL

  • Maintain an accurate and detailed calendar for COO, manage and log incoming scheduling requests, re-schedule meetings upon request, proactively communicate changes, and anticipate and respond to scheduling conflicts
  • Track COO’s tasks and projects to ensure appropriate prioritization of projects with respect to deadlines and organizational developments
  • Organize internal and external meeting for COO, including logistical and substantive preparation
  • Manage all travel scheduling and arrangements
  • Track and reconcile monthly credit card statements and complete and submit expense reports in a timely manner
  • Ensure consistent and efficient interaction with other executive assistants across the organization; demonstrate poise and tact under pressure and handle matters with sound judgement and confidentiality
  • Provide special project leadership and support as needed. 
  • Conduct preliminary research on a variety of topics; draft materials as needed
  • Perform any other relevant duties as assigned


WHAT WE NEED FROM YOU

  • Bachelor’s degree in a related field plus two or more years of professional work history; six or more total years of post-secondary professional work history in lieu of Bachelor’s degree considered. 
  • One or more years of experience in providing high-level administrative support to executives.
  • Detail oriented, organized with proven ability to successfully multi-task
  • Positive, tenacious attitude
  • Strong verbal and written English communication skills
  • Outstanding interpersonal skills and preference for collaboration with proven success working with others; ability to work with high profile individuals externally, as well as collaborate internally
  • Ability to work in a fast-paced and sometime unpredictable environment; works well under pressure and tight deadlines
  • Ability to consistently apply good judgment and make good decisions.
  • Ability to maintain confidentiality and discretion at all times
  • Proven analytical and problem solving abilities
  • Organized with a proven ability to juggle multiple projects at once
  • Experience managing complex event logistics
  • Experience with domestic and international business travel arrangements, coordinating meetings and tracking credit card and other expenses
  • Proficient in MS Office


OTHER ATTRIBUTES

  • You must be a self-starter, solution focused, and most importantly, you must realize that you are joining something that is a mission larger than your job, your career and even this organization.
  • Enthusiasm to learn and drive significantly contribute
  • Take initiative to learn and ability to work independently. 
  • An understanding of the complexities surrounding collaboration in a global matrix organization
  • Highly organized, detail oriented and self-motivated
  • Collaborative mindset and strong interpersonal skills
  • Remains positive in high pressure and stressful situations
  • Demonstrates critical thinking, communication, and relationship-building skills
  • Action oriented and results focused
  • Flexible and resourceful approach
  • Independent problem solver


LANGUAGE SKILLS:

Fluency in English required. Fluency in other languages highly preferred such as Spanish, French, Arabic, or sign language highly desired.


TRAVEL: 

Travel up to 5% travel (internationally and/or domestically) 


PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

Standard office work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. 


APPLICATION INSTRUCTIONS

If you are ready to join the fight against extreme poverty and preventable disease, please submit a resume to this opening at www.one.org/jobs.  


ONE is an equal opportunity employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics.


Due to the high volume of inquiries that ONE receives, we thank all candidates for their interest yet only those who are selected for an interview will be contacted. 


ABOUT ONE

ONE is a campaigning and advocacy organization of more than eight million people around the world taking action to end extreme poverty and preventable disease, particularly in Africa. We believe the fight against poverty isn’t about charity, but about justice and equality. Whether lobbying political leaders in world capitals or running cutting-edge grassroots campaigns, ONE pressures governments to do more to fight AIDS and other preventable, treatable diseases in the poorest places on the planet. We empower small-holder farmers, expand access to energy, and combat corruption to ensure governments are accountable to their citizens. Cofounded by Bono, ONE is strictly nonpartisan funded by individual philanthropists and corporations.


ONE’s members are critical to this work. They come from every walk of life and from across the political spectrum. They’re artists and activists, faith and business leaders, students and scientists. They take action day in, day out — organizing, mobilizing, educating, and advocating so that people will have the chance not just to survive, but to thrive.


ONE teams in Washington D.C., New York, London, Johannesburg, Brussels, Berlin, Paris, Ottawa and Abuja to educate and lobby governments to save and improve millions of lives.  

Professional Level

Professional

Minimum Education Required

4-year degree

How To Apply


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