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Grants Manager

Posted by
ClimateWorks Foundation
|
San Francisco, CA
New
|
Published 23 days ago

Job Summary:

The Grants Manager will report to the Associate Director, Grants Management and will be part of the larger Finance Department. The Grants Manager is responsible for reviewing grants, programmatic contracts, and gifts with respect to IRS compliance and foundation-specific regulations for grantmaking, including due diligence. The Grants Manager will identify potential risks, be detail-oriented, collaborative and a self-directed team member with strong time management skills. The Grants Manager will coordinate closely with ClimateWorks’ Programs Team and the Finance Department to ensure smooth processing and administration of grants and contracts.

Essential Tasks

The Grants Manager will be responsible for the following and other duties as assigned:

Manage ClimateWorks grants by:

  • Assuring compliance with IRS and foundation-specific regulations for grantmaking, including conducting due diligence for both US and international grantees
  • In coordination with the Grants Assistant, ensuring supporting documents for new grants meet ClimateWorks requirements
  • Managing completion of grant-related reports for staff, management, incubated organizations, and the board of directors
  • Supporting the Finance Manager in reviewing grant budgets, ensuring adherence to ClimateWorks policies
  • Reviewing and approving grant award letters and grant extensions
  • Drafting grant amendments
  • Assuring the accuracy, completeness, and integrity of the information within two grants databases (Salesforce and Fluxx) and maintaining organized soft copy grant files in the cloud (Box)
  • Coordinating with all relevant staff and grantees to secure approvals, award grant letters, and meet other grant processing needs
  • Overseeing reporting requirements, ensuring timely submission of grants reports; tracking and monitoring status of reports; sending report reminders to grantees according to grants policies and procedures; monitoring grant payments
  • In coordination with the Associate Director, Grants Management, and collaboration with the Grants and Contracts team, develop and update policies and procedures for effective grants management, streamlining and improving efficiency where possible
  • In coordination with the Associate Director, Grants Management, and collaboration with the Grants and Contracts team, maintaining grants forms, policies, and procedures and training relevant staff as necessary

Manage ClimateWorks programmatic contracts by:

  • Reviewing and approving consulting agreements and extensions
  • Coordinating with all relevant staff and contractors to ensure proper documentation for contracts, secure approvals, and meet other contract processing needs
  • Assuring the accuracy, completeness, and integrity of the information in two databases (Salesforce and Fluxx), and maintaining organized soft copy contract files in the cloud (Box)
  • Managing completion of contract-related reports for staff and management

Required Qualifications

  • A bachelor’s degree or equivalent
  • 7+ years of relevant work experience is required, including at least 3-5 years in grants and contracts administration
  • Understanding of IRS regulations for grantmaking, including expenditure responsibility rules
  • Experience communicating directly with grantees on terms and conditions, reporting requirements, and other grant-related issues
  • Experience managing databases; experience with Fluxx or Salesforce is a plus
  • Highly organized and detail-oriented
  • Strong analytical and problem-solving skills
  • Well-developed interpersonal and teamwork skills; ability to reach out to different organizations within the ClimateWorks network and interact productively with individuals at all levels of external organizations
  • Experience with international grantmaking a plus
  • Ability to juggle numerous competing demands and priorities, respond quickly to management requests
  • Commitment and enthusiasm for the mission of ClimateWorks Foundation



Job Summary:

The Grants Manager will report to the Associate Director, Grants Management and will be part of the larger Finance Department. The Grants Manager is responsible for reviewing grants, programmatic contracts, and gifts with…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Start Date
    September 27, 2021
  • Education
    4-Year Degree Required
  • Professional Level
    Managerial

Salary

USD 100,000 - USD 115,000ClimateWorks offers an excellent benefits package and a competitive salary that is commensurate with experience (geographic differential applied based on location)

Benefits

Multiple options available through Kaiser & UHC

  • HMO - 100% coverage for employee and dependents
  • POS - Employee pays difference beyond HMO coverage (3 out of 4 POS options are at 100% coverage for employee and dependents)
  • Dental –100% coverage for employee and dependents
  • Vision – 100% coverage for employee and dependents

Fertility Benefit

  • Fertility care through Carrot Fertility. Access to on-demand doctor-approved content, pregnancy support, and virtual chats with medical, legal, and regulatory experts.

Disability Benefit (long and short-term)

Life Insurance (3x base salary up to $750k for employee only)

PTO

  • 20 days (1st year)
  • 25 days (2nd - 8th year)
  • 30 days (9th year)

Holidays

  • 11 Observed and 2 floating

401k Plan

  • After 6 months of service, CWF automatically contributes 9% of gross earnings per pay period to retirement fund*
  • After 6 months of service, CWF matches 100% of employee contributions up to a max of 6% of gross earnings per pay period*

Multiple options available through Kaiser & UHC

  • HMO - 100% coverage for employee and dependents
  • POS - Employee pays difference beyond HMO coverage (3 out of 4 POS options are at…

Location

Remote
Work must be performed in or near San Francisco, CA
Associated Location
235 Montgomery Street, San Francisco, CA 94104, United States
#1300

How to Apply

ClimateWorks Foundation is an equal opportunity employer and welcomes a diverse candidate pool. The Foundation recognizes diversity as an asset essential to accomplishing its work and views diversity as encompassing differences in race and gender/gender identity, as well as age, national origin, disability, sexual orientation, job skills, education, and geographic location. All qualified candidates are encouraged to apply as soon as possible.

To be considered for this position, interested candidates must follow the link to submit a resume and cover letter. This position will remain open until filled.

ClimateWorks Foundation is an equal opportunity employer and welcomes a diverse candidate pool. The Foundation recognizes diversity as an asset essential to accomplishing…

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