Administrative Coordinator


Job Type

Full Time

Remote

Ok

Salary

Minimum: $60,000.00
Maximum: $70,000.00

Published:

05/14/2018

Start Date:

07/02/2018

Application Deadline:

05/27/2018

Address

308 Paseo de la Playa, Unit 6,
Redondo Beach
California
90277
United States

Description

Job Opportunity: Administrative Coordinator (Flexible Location)


What We Do

The Social Transformation Project (STP) partners with leaders from progressive organizations, intermediaries, and funders to create radical breakthroughs in our collective power and effectiveness. Our shared goal is to effect long-term structural change for a more just, equitable and sustainable world. Together we are building a home for long-term power building across the progressive movement.


Our most promising social change leaders acknowledge that our strategies and ideas are still insufficient and our approach to change is too often reactive and haphazard. We are not leveraging knowledge and innovation from other sectors nearly enough. The structures and practices of our organizations, campaigns, and coalitions often don’t support the kind of visionary thinking, narrative, experimentation, alignment, and implementation that we need.


Recognizing this, we are delivering methodology, tools and facilitative scaffolding that develop new strategic capacities and ways of working together in service of building collective power. Our programs support cross-movement leaders and their organizations to:

  • Create compelling and substantive long-term vision and strategy.
  • Demonstrate and measure how they build power.
  • Develop rich and deep shared analysis.
  • Connect long-term thinking to short term results.
  • Execute rigorous experiments that forge innovation and rapid learning.
  • Integrate learnings into analysis, strategies and decision making.

Our work grows out of ten years of cross-movement leadership development and collaborative work among key leaders, organizations and intermediaries. Together we are creating a center of gravity capable of influencing the practices of the progressive movement more broadly. You can learn more about our legacy work here and our current programming here.


Who We Are

We support progressive leaders and organizations who are committed to:

  • Focusing on building power in communities of color and critical segments of white workers.
  • Providing leadership in their sector and in other cross-movement spaces.
  • Learning and practicing what it takes to centralize marginalized communities.
  • Shifting the practices of their people and organizations.

We believe that:

  • The most critical and strategic place to build power is local -- in and across states.
  • Leadership should come predominantly from women and people of color on the ground in their local communities.
  • Local organizations need to be funded directly and supported to build their capacity and infrastructure.
  • Our movement infrastructure must be transformed in order for what we believe to be possible.

Our organization tests, practices and shares new approaches to leadership, collaboration, strategy, and experimentation. Modeling and facilitating culture change within organizations is key to how we work.


We strive to create a healthy high performance work culture by:

  • Bringing our whole selves to our work.
  • Building trusted relationships.
  • Embodying a culture of deep equity.
  • Setting stretch goals and achieving them.
  • Cultivating radical hope and joy.
  • Setting clear expectations.
  • Having effective accountability mechanisms.
  • Communicating clearly and proactively.
  • Working transparently.

About the Position

The Administrative Coordinator is responsible for implementing STP’s online administrative, logistical, and collaboration work. This position bottom-lines our specialized administrative, scheduling and event planning work so that social change leaders can work and learn together in a unique, innovative, supportive, productive, interactive, and inspiring environment.


While this role is purely administrative and logistical, it’s highly valued and held as foundational for our shared success. Teams are our jam and you will be working shoulder to shoulder with kickass social change leaders and specialized practitioners from the fields of leadership, collaboration, experimentation, data visualization and storytelling.


Your work relies on artfully weaving the google suite, trello, zoom, and slack together in support of highly effective collaboration. You’ll be trained up and then our technology and systems landscape will be your domain to dance upon and evolve.


Seventy percent of this job is focused on supporting our program work, and thirty percent of the job involves working with the executive director to engage with select consultants and partners (communications, development, fiscal sponsor). This position reports to the Executive Director.


Responsibilities

In this role, you’ll focus on:

  • Administrative Support: Schedule team and client meetings, administer online meetings, respond to inquiries, maintain calendars.
  • Event Planning: coordinate details for in-person group meetings in various locations around the U.S., cultivate and communicate with vendors, manage supply shipments, monitor expenses, and align event logistics around highly interactive meeting design.
  • Project Management: manage workflow, task management, ensure quality control and information hygiene, document procedures, and create new systems for improvement.
  • External and Internal Communications: Liaise with program team, vendors and partners, coordinate with team members on project tasks, logistics needs, and work priorities.
  • Technical Administration: manage and maintain CRM database and online cloud subscriptions and accounts.

Qualifications

You might be a great fit for this role if you are/have:

  • Four to six years of experience with event planning, project coordination, administrative support, and systems management.
  • A collaborative, detail-oriented, entrepreneurial, resourceful individual with exceptional organizational skills.
  • A self-starter that brings passion, curiosity, and pride to your work.
  • Committed to social and racial justice and practicing equity in your daily living.
  • Excited to ensure that our programs, operations, and events meet the high standards we set for ourselves and our partners.
  • Excellent written and verbal communication skills, with honed emotional intelligence and a keen sensitivity to complex relationship dynamics.
  • Strong documentation skills in recording processes, logistics, and dialog.
  • Skilled at managing multiple projects simultaneously; able to remain poised and effective while juggling competing priorities under pressure.
  • Wielded technology in pursuit of productivity and efficiency.
  • Worked remotely and thrive in a flexible, dynamic working environment.

Fluency in the following software applications are critical to the job:

  • Google suite (mail/cal/docs/sheets/drive)
  • Dropbox
  • Microsoft Word and Excel

Experience with the following is a plus, but not required:

  • Zoom
  • Slack
  • Trello
  • Salesforce
  • HTML
  • WordPress

Position Details

This is a salaried, full-time position – with a flexible location.

The salary range is $60,000 – $70,000 depending on experience.

STP is deeply committed to building a sustainable and family-friendly work culture. We have a virtual workplace, which gives us some flexibility. This role can be done from anywhere in the U.S. although we have a preference for Bay Area. If you are not located in the pacific time zone your work schedule must overlap during West Coast midday hours on key days of the week.

We have a monthly in-person internal staff development meeting that takes place in the Bay Area. Team members from outside the Bay Area are expected to travel to this meeting. Additional domestic travel is required 3-6 times/year to events at various locations across the country for approx 3-4 days at a time.


Benefits

The benefits package includes health insurance (with cost-share for dependents), three weeks of vacation (plus the week between Christmas and New Years off), sick leave, short-term and long-term disability, life insurance, option to purchase vision and dental, and a FSA account. This position is considered exempt for overtime purposes.

Level of Language Proficiency

English

Professional Level

Professional

Minimum Education Required

No requirement

How To Apply

careers@stproject.org

http://stproject.org/

If you’re interested, please submit the information below as a single document to careers@stproject.org. Your application packet should include your resume and a cover letter that answers the two questions below. Questions for your cover letter (thank you for not exceeding two pages):

  • How would your previous experience contribute to your ability to coordinate our specialized administrative, scheduling and event planning work so that social change leaders can work and learn together in a unique, innovative, supportive, productive, interactive, and inspiring environment?
  • Tell us about a time you had a new idea (for an administrative system, new or improved way of getting things done, managing a project, etc.), and you iterated to develop it from concept to implementation. Please describe a bit about the idea, and explain how you experimented to test your idea, any pivots you made, and what you learned from the experience.

At STP, we have an intersectional analysis and actively work to build diverse teams. People of color, people from poor and working class backgrounds, LGBTQ folks, and people with disabilities are strongly encouraged to apply. We are an equal opportunity employer and do not discriminate based upon gender, race, national origin, disability, age, religion, sexual orientation, or gender expression.

We’re working towards this standard in our hiring process. Here’s the best list of dos and don’t for applicants we’ve seen. Let’s both do our part and rock this.


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