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Accounting Coordinator

Posted by
First Book
|
Washington, DC

*First Book is temporarily working remotely until at least March 31, 2021 due to Covid-19*

About the position: 

The Accounting Coordinator is an essential part of the First Book team, providing critical support for the Accounting department while constantly interacting with other departments and members regarding First Book’s receivables and payables. This position will provide some support for receivables and collections but will mostly focus on all aspects of the payables process of the organization. The position demands the highest attention to detail, analytical and creative thinking, and basic understanding of accounting principles, good understanding of Excel, and excellent writing and interpersonal skills.


Essential Duties and Responsibilities: 

Payables:

• Assist with the overall improvement of payables policies and procedures.

• Enter high volume of invoices in two accounting systems (pending transition to one system).

• Ensure accuracy and completeness of all payables processes (invoices accuracy, approvals, GL coding, etc.)

• Prepare payables batches for payment processing.

• Monitor and flag bills due for payment.

• Resolve discrepancies with payments and vendor inquires.

• Maintain payable’s files.

• Maintain fixed assets information and schedule.

• Process 1099’s and W-9’s.

• Complete vendor applications.

• Assist with the payable’s implementation and testing of new Accounting Seed Software.

• Verify all vendors information (New vendor forms, New payment information per procedures)

• Proactively promote cost savings and limiting fees by monitoring discount opportunities and aging schedules.


Receivables:

• Process member submitted purchase orders (PO) within 2 business days. 

• Track any outstanding PO order issues so they can be addressed by Finance. 

• Release approved PO orders through the First Book Marketplace.

• Communicate with members and/or accounts payable offices about discrepancies and concerns regarding submitted purchase orders. 

• Assist with collection efforts by reaching out to members with outstanding invoices.


Other:

• Assist in the preparation of annual audit.

• Other tasks as assigned to support to the Accounting Department.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required:

• Must be detail-oriented.

• Must have strong working knowledge of computerized accounting software, including Accounting Software and Excel. Sales Force and/or Accounting Seed experience preferred.

• Must be able to perform accurate work in a fast-paced environment. 

• Must possess excellent organizational and time management skills.

• Must have strong, professional interpersonal skills and be willing and skillful in interacting with a wide variety of people. Pleasant and patient phone manner.

• Must be knowledgeable in the use and operation of standard office equipment.

• Must be dependable and punctual.

• Must understand and maintain confidentiality of sensitive information.


Education and/or Experience: 

• Bachelor’s Degree in Accounting, Business, or Mathematics related fields required.  

• A Minimum of one year of related payables work experience required.

• Proficiency in Microsoft Office applications required.

*First Book is temporarily working remotely until at least March 31, 2021 due to Covid-19*

About the position: 

The Accounting Coordinator is an essential part of the First Book team, providing critical support for the Accounting department…

Details at a glance

  • Full Time Schedule
  • 4-Year Degree Required
  • Professional

Benefits

All full-time employees are eligible for the following benefits:

  • Medical insurance
  • Dental insurance
  • Life and Accidental Death and Dismemberment coverage
  • Vacation leave
  • Sick leave
  • Eleven Annual Holidays
  • 401 K and employer matching pension contribution
  • Transportation benefits

All full-time employees are eligible for the following benefits:

  • Medical insurance
  • Dental insurance
  • Life and Accidental Death and Dismemberment coverage
  • Vacation leave
  • Sick…

Location

On-site
F Street Northwest, Washington, DC 20004

How to Apply

Candidates are invited to submit a resume and a cover letter that details your interest in the position. If you need assistance applying please reach out to Ashley Jones, 202-499-5935.


See what First Book has been up to!:

https://www.facebook.com/FirstBook

https://twitter.com/firstbook

https://www.youtube.com/user/firstbook

https://www.instagram.com/firstbookorg/

https://www.linkedin.com/company/first-book/

Candidates are invited to submit a resume and a cover letter that details your interest in the position. If you need assistance applying please reach out to Ashley Jones…

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