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Event Support Specialist

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Published 18 days ago

The Event Support Specialist supports the Executive Director, Associate Executive Director and Development Staff in executing events and other chapter programs. This position provides logistical and administrative support to events and chapter programs. The Event Support Specialist maintains professional and supportive relationships with CF patients/family members, volunteers and carries out responsibilities in a manner that supports a collaborative, donor and CF patient and family centric culture. Accurately communicates and raises awareness about CF and the work of the Cystic Fibrosis Foundation at events and other Foundation-sponsored programs. Educates CF families, patients and caregivers with up-to-date information on research progress, access to healthcare, pending legislative issues on both a local and national level, and other services provided.

In all aspects of their role, the Event Support Specialist strives to deliver quality results in a manner that is respectful and supportive of others and to help build a strong team environment that fosters creative and innovative ways to improve the lives of those with CF and their families.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Events

  • Assists with logistics of events as assigned.
  • Secures and submits venue contracts and permits needed for events.
  • Oversees registration and check-out areas at events as well as enters guests and creates table assignments.
  • Solicits in-kind donations for events and thanks donors for contributions.
  • Fulfills prize orders and other procurement and fulfillment needs, organizes letters, mailings and lists.
  • Orders and creates pre-event and event-day materials as well as sponsorship and other event/solicitation materials.
  • Organizes event-day supplies.
  • Responsible for securing event-day volunteers and assists with training volunteers, works collaboratively with procurement volunteers.
  • Responsible for Maintenance events and provides customers service/supplies to third party event volunteers.
  • Distributes educational materials at cultivation and fundraising events, as well as at community and corporate health fairs.
  • Supports event packing and unpacking needs.
  • Maintains databases including CFF Auction for the Cure and produces bid sheets and supporting materials.
  • Answers the phone, monitors the chapter mailbox and responds to inquiries.
  • Supports stewardship needs and that sponsorship commitments are met.

 

Administrative

  • Updates social media and coordinates e-blasts and Emma emails; coordinates letters, mailings and lists.
  • Participates in bi-monthly specialist conference calls and follows suggestions and shares information discussed with chapter staff members.
  • Maintains chapter event calendar.
  • Orders office and event supplies, works with chapter vendors, maintains equipment, and ensures new staff have needed equipment.
  • Ensures event storage area and materials are organized and current.
  • Responsible for opening mail and postage meter reimbursements; travels to Post Office as required.
  • Ensures proper HR signage is posted in the chapter office.
  • Assists in keeping event binders current and complete.

 

Financial

  • Carries out all responsibilities in compliance with CF Foundation policies, audit procedures and accounting manual including petty cash reconciliations and proper awarding of cash prizes.
  • Reconciles profit and loss statement monthly; completes and submits month-end reports for Executive Director review and approval.
  • Processes receipts and event payments.
  • Calculates Fair Market Values in accordance with pre-event performance reports and submits to appropriate Development staff for review and approval.
  • Processes matching gift forms and invoices for outstanding revenue after events.
  • Submits contracts and invoices through My Workplace.
  • Maintains chapter accounting file.
  • Assist Executive Director and/or AED as needed with year-end projections report.
  • Processes revenue for submission to CRP in adherence with audit requirements, obtains money orders as necessary.
  • Prepares reports as needed for the Executive Director and Development staff.
  • Prepares event and chapter in-kind receipts.

 

Education & Advocacy

  • With supervisor’s guidance and oversight, helps to educate CF families, patients and caregivers with up-to-date information on CF Foundation programs: Compass Advocacy, Community Affairs and Working with Care Centers related to research progress and access to healthcare and pending legislative issues.      
  • Provides referrals to families for services at local care centers and other community resources reference above.
  • Ensures proper Infection Prevention and Control Standards are maintained in the chapter office and that correct procedures for indoor/outdoor events are followed.
  • Orders and creates materials for education for community and corporate health fairs.
  • Coordinates calendar of meeting dates for CF Foundation Programs (as above.)

 

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

  • 0-2 years of work experience which may include internships or volunteer work.
  • Associate’s or Bachelor’s degree preferred.
  • Ability to work autonomously with limited supervision.
  • Ability to handle multiple tasks, prioritize and stay organized to ensure timely and accurate work. Close attention to detail
  • Strong interpersonal skills (verbal and written) necessary to communicate diplomatically and effectively with volunteers, donors, and other staff members, and to provide information requiring courtesy and tact
  • Working knowledge of Microsoft Office including Outlook, Word, Excel, PowerPoint
  • Customer service oriented
  • Strong professional ethics

 

REPORTING RELATIONSHIPS: 

  • This position reports to the Executive Director, Associate Executive Director or may report to a Sr. Development Director. No direct reports.

 

WORKING CONDITIONS: 

  • Normal office environment with little exposure to excessive noise, dust and temperature.
  • Work nights and weekends as necessary to attend meetings and events.
  • Must have access to reliable transportation and ability to travel to meetings or events at different locations.
  • Use of computer required.
  • Some heavy lifting may be required.

 

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

 

Total Rewards 

The Cystic Fibrosis Foundation is committed to offering competitive compensation (base pay and incentive), benefits, and professional development opportunities that maximize our ability to recruit, retain, reward, and motivate a highly-qualified and diverse workforce. Our comprehensive benefits package includes medical, dental, and vision coverage; generous time-off and leave policies; a holistic well-being program; health savings and flexible spending accounts; employer-provided life and disability insurance; retirement savings benefits; and a variety of work-life benefits to support employees and their family members.

 

The CF Foundation is an equal opportunity employer that is committed to being an employer of choice, not just a good place to work, but a great and inclusive place to work. We strive to recruit and maintain a diverse workforce. Qualified applicants will receive consideration for employment without regard to race, physical or mental disability, color, religious creed, ancestry, national origin, religion, age, sex, marital status, genetic information or testing, gender identity and expression, sexual orientation or status as a Vietnam-era or special disabled veteran or any characteristic protected by law.

 

Reasonable Accommodation Notice

 

The CF Foundation is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or would like to request an accommodation due to a disability, please contact us at HROps@cff.org .

The Event Support Specialist supports the Executive Director, Associate Executive Director and Development Staff in executing events and other chapter programs. This position provides logistical and administrative support to…

Details at a Glance

  • Time Commitment
    Full Time Schedule

Benefits

The Cystic Fibrosis Foundation is committed to offering competitive compensation (base pay and incentive), benefits, and professional development opportunities that maximize our ability to recruit, retain, reward, and motivate a highly-qualified and diverse workforce. Our comprehensive benefits package includes medical, dental, and vision coverage; generous time-off and leave policies; a holistic well-being program; health savings and flexible spending accounts; employer-provided life and disability insurance; retirement savings benefits; and a variety of work-life benefits to support employees and their family members.

The Cystic Fibrosis Foundation is committed to offering competitive compensation (base pay and incentive), benefits, and professional development opportunities that maximize…

Location

Temporarily Remote
Work must be performed in or near Nashua, NH
Associated Location
Nashua, NH, USA

How to Apply

Please apply directly online via our CFF career page: https://phh.tbe.taleo.net/phh01/ats/careers/requisition.jsp?org=CFF&cws=1&rid=3516   

Please apply directly online via our CFF career page: https://phh.tbe.taleo.net/phh01/ats/careers/requisition.jsp?org=CFF&cws=1&rid=3516   

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