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Office Manager

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Published 13 days ago

The Center for Court Innovation is a non-profit organization that works to create a more effective and humane justice system by performing original research and helping launch reforms by guiding justice innovators, nationally and internationally. The Center creates operating projects that have been documented to reduce the use of jail and prison, assist victims of crime, and strengthen communities.

Launched in early 2020, Manhattan Justice Opportunities (Manhattan Justice) seeks to rethink justice in Manhattan and to build a justice system that is more responsive to individuals’ and communities’ needs. Manhattan Justice is a centralized, court-based screening and referral hub that provides judges, prosecutors and defense attorneys at New York County Criminal Court and Supreme Court with a wide array of social service-based sentencing options in misdemeanor and felony cases. Bringing together a consortium of service providers led by the Center for Court In-novation, Manhattan Justice offers onsite case management, psycho-educational groups, restorative justice, and other programming options. Manhattan Justice also provides referrals to community-based service providers for mental health, substance use, employment, primary health care services and more. These services are open to anyone who needs them — including court participants’ families and friends, and others affected by the criminal justice system. These services, which are both mandated and voluntary, help participants address underlying issues

Manhattan Justice is seeking an Office Manager. The position will include administrative tasks, greeting and engaging participants and visitors to our office, and assisting Manhattan Justice’s leadership team in managing daily project operations.

Manhattan Justice strongly encourages and seeks applications from women, people of color, members of the lesbian, gay, bisexual, and transgender communities, as well as individuals with prior contact with the criminal justice system.

Responsibilities include but are not limited to:

  • Provide administrative support for Manhattan Justice’s management team including but not limited to assisting with scheduling and organizing meetings; documenting meeting minutes and next steps; coordinating interviews; preparing expense reports; processing invoices; and other duties;
  • Help ensure that Manhattan Justice’s office is a warm and welcoming environment;
  • Welcome program participants and other visitors in the office reception area, connect participants with the appropriate staff member/resources, and answer questions about Manhattan Justice’s services;
  • Assist with scheduling and rescheduling participants for intakes and assessments;
  • Assist with outreach to participants and defense attorneys to ensure all participants are effectively engaged;
  • Support data entry and compliance reporting, including entering and maintaining accurate data in the electronic case management database and hard files, such as outreach, case information, intakes, attendances, and drafting compliance reports, as necessary;
  • Oversee the supplies inventory including ordering, tracking inventory, and communicating with staff around supply needs across initiatives, as well as ordering and distributing phones and other supplies for participants;
  • Maintain relationships with vendors, including processing vendor invoicing payments, placing orders with vendors, reconciling deliveries and contacting vendors relating to equipment maintenance;
  • Help coordinate and facilitate onboarding for new employees;
  • Coordinate special events with staff and community partners;
  • Participate in staff meetings and trainings;
  • Attend evening program and community events and meetings, as needed;
  • Develop and maintain department contact lists and related pertinent staff information including internal emergency contacts;
  • Collect gift card and metro card logs each month from department managers and submit to the Center's finance team;
  • Perform other duties as necessary to support Manhattan Justice.

Qualifications:

  • The ideal candidate will have a Bachelor’s degree OR equivalent lived or professional experience;
  • A minimum of 2 years of relevant experience in office management or administrative setting using Microsoft programs such as Word, Access, Excel, and Power Point;
  • Excellent writing skills, experience with data entry and analysis, and attention to detail required;
  • Strong communication skills, with the ability to work with people from diverse backgrounds in a culturally responsive manner;
  • Excellent organization skills, a proven ability to manage multiple projects simultaneously, and organized willingness to learn office management systems;
  • Passion for making the justice system more humane and/or for working with criminal justice involved individuals;
  • Prior experience working in a criminal justice setting preferred; and
  • Bilingual (English-Spanish) preferred.

Compensation: Salary range starts at $45,000 and is commensurate with experience. Excellent benefits package including comprehensive health, dental and life insurance, four weeks paid vacation, paid sick time, TransitChek, Flexible Spending Account plans for health and dependent care, a 403(b) retirement plan and a 401(k) retirement plan with a generous employer match.

The Fund for the City of New York/Center for Court Innovation is an equal opportunity employer. The Center does not discriminate on the basis of race, color, religion, gender identity, gender expression, pregnancy, national origin, age, military service eligibility, veteran status, sexual orientation, marital status, disability, or any other category protected by law. We strongly encourage and seek applications from women, people of color, members of the lesbian, gay, bisexual, and transgender communities as well as individuals with prior contact with the criminal justice system.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete an employment eligibility verification document form upon hire. Only applicants under consideration will be contacted. No phone calls please.

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The Center for Court Innovation is a non-profit organization that works to create a more effective and humane justice system by performing original research and helping launch reforms by guiding justice innovators, nationally and…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Professional Level
    Entry level

Location

On-site
New York, NY 10013, US

How to Apply

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