Development Coordinator

Job Type

Full Time

Published

08/23/2018

Address

Washington
District of Columbia
United States

Description

The Development Coordinator will support the Development Department in external and internal fundraising, friend-raising, community and participant events and campaigns. S/he will support the Manager, Corporate Partnerships and Events in ensuring the success of all annual events and must pay particular attention to overall details, execution, record keeping and follow-through. Primary responsibilities include the administrative functions for executing recruitment, scheduling, retention, and relationship building of Mary’s Center volunteer program. S/he will oversee in-kind giving and solicitations, corporate service days, corporate prospect research and outreach and other duties assigned.


Essential Duties & Responsibilities:

Include the following. Other duties may be assigned.


Volunteer Management 

  • Manage recruitment, orientation, placement, and communications relating to volunteers.
  • Oversee background checks of new volunteers and hold regular orientation sessions.
  • Collaborate with internal teams to identify volunteer needs and opportunities within the organization.
  • Manage volunteer groups, ensuring best utilization for organizational needs.
  • Provide meaningful and timely recognition of volunteers.
  • Implement/conduct evaluation system of current volunteer activities and processes.
  • Meet with community organizations, colleges, universities and participate in community meetings and fairs to maintain constant pool of volunteers.
  • Develop program goals and policies; create handbooks, training manuals and other program materials.

 

Events

  • Plan/implement holiday donation drives (Thanksgiving Food Drive, Holiday Toy Drive); solicit all drive partners; create necessary collateral; coordinate logistics of collecting and distributing all donations; and oversee all communications to internal and external audiences.
  • Solicit and secure new sources of funding for holiday drives
  • Oversee/maintain corporate service day program; actively solicit for funding of corporate service days
  • Recruit, train, and manage volunteers for all events, including but not limited to, Taste of Adams Morgan, Annual Gala, and Annual Golf Classic. 
  • Assist in the planning and production of all special events planned by the Department. 

 

Misc. Development

  • Conduct research, prospecting and applications for development team; create briefings as needed. 
  • Manage a budget for the volunteer program
  • Manage/coordinate all in-kind contributions; manage B-Thrifty donation program relationship
  • Enter in-kind donations to Raiser’s Edge; generate donor acknowledgements within 48 hours of gift receipt.
  • Oversee the cleanliness and organization of donation storage, distribution spaces and development storage.
  • Maintain volunteer records in Raiser’s Edge. Provide reports on the volunteer program as requested. 
  • Provide back up support on all functions performed by the Development team.
  • Supervise interns as necessary.


Competencies:

To perform the job successfully, an individual should demonstrate the following competencies:

  • Teamwork – Contributes to building a positive team spirit; Puts success of the team above own interests; Supports everyone’s efforts to succeed; Must be able to work well in multidisciplinary team setting.
  • Interpersonal Skills – Focuses on solving conflict in cooperative manner; Must have excellent written and verbal communication skills.
  • Cost Consciousness – Contributes to profits and revenue.
  • Computer Competency- Shows ability to utilize technology to meet the requirements of the position.
  • Diversity – Shows respect and sensitivity for cultural differences.
  • Ethics – Treats people with respect.
  • Organizational Support – Follows policies and procedures.
  • Professionalism – Treats others with respect and consideration regardless of their status or position.
  • Safety and Security – Observes safety and security procedures; Reports potentially unsafe conditions; Uses equipment and materials properly.
  •  Attendance/Punctuality – Is consistently at work and on time, which is pre-determined between the employee and the person(s) s/he reports to.
  • Dependability – Follows instruction and responds to management direction; Takes responsibility for own actions; Commits to long hours of work when necessary to meet the needs of Mary’s Center’s clients and participants and is available for weekend events.
  •  Flexibility - Willingness to be flexible with work schedule to participate in weekend and/or evening schedules as determined necessary.


Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Education and/or Experience – Undergraduate college degree and a minimum of two years of development or related experience; a strong interest in the organization's mission; Non-profit and fundraising experience a definite plus; Experience in volunteer programs highly preferred; English-Spanish bilingual preferred, but not required; excellent writing and editing skills; the ability to work effectively in teams and across organizational lines; ability to manage multiple tasks and priorities.
  • Reasoning Ability – Ability to apply common sense understanding to carry out moderately complex, multi-step instructions and make appropriate independent decisions as necessary. Strong organizational and time management skills; Use creative problem-solving skills and ability to adapt to change; Excellent planning skills and high attention to detail; Be a flexible, skilled problem-solver and self-starter.
  • Physical Demands – Regularly required sitting; frequently required to reach with hands and arms, walk, stoop, kneel, crouch, talk or hear; must be able to lift objects up to twenty-five (25) pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Work Environment – Mostly in a typical office setting with quiet to moderate noise level.


Level of Language Proficiency

English-Spanish bilingual preferred, but not required.

Professional Level

Entry level

Minimum Education Required

4-year degree


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