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Programs Administrative Assistant

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Published 24 days ago

Job Summary:

This is a full-time, non-exempt position for a highly organized, detail oriented professional with outstanding interpersonal skills and a strong sense of initiative. The Programs Administrative Assistant will be responsible for meeting the administrative needs of the Programs Team.

Responsibilities:

·       Manage Program Director’s calendar and task list (ex: schedule meetings, organize task list, arrange travel plans).

·       Assist Programs Team in management of email, mailings, letters, phone calls, internal communications, meeting minutes, and prepare monthly expense sheets.

·       Assist with the management of grant and marketing asset timelines.

·       Assist with stateside warehouse and inventory of wheelchairs and warehouse supplies.

·       Update and maintain department policies & procedures.

·       Provide administrative support with departmental project management.

·       Perform other administrative duties and tasks as assigned by direct supervisor.

·       Occasional evenings and weekends required.

·       Share the message of Free Wheelchair Mission and our vision.

Minimum Experience and Required Skills:

·       Minimum 1-year of experience in a comparable role as an Administrative Assistant.

·       Proactive individual with ability to plan ahead and manage multiple tasks with confidence and good follow through.

·       Excellent organizational skills with a commitment to accuracy and attention to detail.

·       Outstanding verbal, written and email communication skills.

·       Excellent computer skills with proficiency in Microsoft Word, Outlook and Excel strongly preferred; experience with Smart Sheet, and Sales Force database preferred.

·       Strong interpersonal skills with ability to work well within a team.

·       Minimum 2 years of college or relevant experience.

·       Have an active driver’s license

Physical Demands:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 25 pounds.

Compensation:

Salary dependent upon qualifications and experience.

No phone calls please.

Free Wheelchair Mission is an EQUAL OPPORTUNITY EMPLOYER. This position is employed “at will” by Free Wheelchair Mission.

Job Summary:

This is a full-time, non-exempt position for a highly organized, detail oriented professional with outstanding interpersonal skills and a strong sense of initiative. The Programs Administrative Assistant will be…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Professional Level
    Entry level

Benefits

  • Eligibility for health, dental, and vision coverage on the 1st of the month following your first 30 days. 
  • 13 paid holidays
  • Flex Spending Account
  • Simple IRA plan
  • Company Paid Life Insurance
  • Eligibility for health, dental, and vision coverage on the 1st of the month following your first 30 days. 
  • 13 paid holidays
  • Flex Spending Account
  • Simple IRA plan
  • Company Paid Life…

Location

On-site
15279 Alton Pkwy, Irvine, CA 92618, USA

How to Apply

Please send a cover letter along with resume. Resumes received without a cover letter will not be considered.

Please send a cover letter along with resume. Resumes received without a cover letter will not be considered.

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