Development and Membership Assistant

Job Type

Full Time




800 F Street, NW
District of Columbia
United States


The Development and Membership Assistant provides administrative assistance to the Development and Membership Department including scheduling meetings, managing databases for both donors and members and providing administrative support for Development and Membership staff.

Essential Responsibilities

  • Manage and maintain donor and membership databases including deduping, updating and correcting database records
  • Process donations and prepare acknowledgement letters and other correspondences
  • Maintain foundation, corporation and individual donor files
  • Create monthly fundraising, membership and round-up reports and other database reports as needed
  • Coordinate production and mailing of fundraising appeal letters
  • Handle all administrative details associated with any fundraising committees (e.g., prepare and distribute notices, agendas, minutes, etc.)
  • Regularly monitor and research potential donor websites and identify donor opportunities matching the work of the International Spy Museum.
  • Assist the Vice President of Development and Membership with writing concept notes, project ideas and project proposals and ensure their timely submission
  • Provide assistance in organization and logistic of cultivation events including working with caterers and event space coordinators
  • Assist in the coordination of donor site visits
  • Handle administrative functions for the department including scheduling department meetings, coordinating catering for meetings, ordering supplies, preparing donor packets, and handling mailings
  • Support the Vice President of Development with coordination of her calendar for events and donor meetings
  • Manage and continuously update the donor wall
  • Regularly review donor and sponsorship brochure to ensure it is up to date and accurate
  • Perform all other related duties as assigned

Minimum Experience Required


Minimum of three years development and/or membership administrative experience, preferably in a fundraising or sales department. Experience in working in a fast-moving environment and meeting deadlines.

Knowledge, Skills and Abilities Required

·        Ability to assume responsibility

·        Represents the company in a professional manner to other team members and stakeholders

·        Exercises good judgment

·        Self-starter with the ability to multi-task and meet deadlines 

·        Interest for Donor/Member relationship a priority 

·        Skilled at interfacing with varying internal and external stakeholders

·        Strong oral and written communication skills 

·        Self-starter with the ability to multi-task and meet deadlines 

·        Detail oriented with strong organizational skills

·        Experience with document coordination/creation

·        Experience with event coordination

·        Advanced knowledge of Microsoft Office

·        Experience in Salesforce and/or Sirius ware

·        Experience with Network for Good


Full benefits package.

Level of Language Proficiency


Professional Level


Minimum Education Required

4-year degree

How To Apply

To apply for the Development and Membership Assistant position, please submit a resume and detailed cover letter to with Development and Membership Assistant in the “Subject”.