Executive Program Assistant

Job Type

Full Time




55 M ST SE
Suite 340
United States


Great Minds, a rapidly growing non-profit organization developing world class curricula for grades PK-12, is seeking an Executive Program Assistant join our mission-driven team of professionals. At Great Minds, we believe every child is capable of greatness. Our mission is to ensure all students have access to a quality education and the full range of liberal arts and sciences.  


Reporting to the Director of Human Capital and Administration, the Executive Program Assistant will provide overall administrative support to a leadership team of 6 executives. Working alongside the current Executive Program Administrator, the incumbent will provide services essential to the mission of the organization and the daily operations of the remote senior leaders, including high-level external communications, meetings management, internal office management, liaising with project and other department leads, maintaining confidential information, etc. 


Specifically, the Executive Assistant will:

• Ensure that all meetings and correspondences involving the senior team run smoothly and professionally.

• Manage the various needs of the senior team, such as compiling and creating deliverables and providing any necessary reporting

• Create and edit presentations, documents and reports for the senior leaders as required.

• “Lead or collaborate with project teams on a range of operational matters 

• Develop relationships with key operational contacts, both internal and external.

• Ensure confidentiality at all times (this position will have access to highly confidential information).

• Pitch in with office management responsibilities as a true team member.

• Take meeting minutes and follow up on all action items that arise from meetings.

• Project management of mission critical initiatives.


• Bachelor’s degree or equivalent experience 

• Strong working knowledge of Microsoft Office Suite

• Previous administrative experience preferred 

• Must be able to manage multiple and often conflicting priorities 

• Must exhibit a positive, “can do” attitude, with an eagerness to learn 

• Demonstrates an aptitude for problem solving 

• Excellent communication skills (verbal and written) 

• Organized and detail-oriented with excellent follow-up skills 

• Experience coordinating multiple projects 

• Possess an entrepreneurial spirit and desire to work in a small, rapidly growing company.



• Full-time position

• Located in Washington, DC near the Navy Yard/Metro Position

• Excellent benefits package


Please apply on our Careers page: https://greatminds.recruitee.c... If selected for an interview, a salary history and background check will be required. 

Professional Level

None specified

Minimum Education Required

No requirement