Search

Job

Special Assistant for Operations

Posted by
The Climate Museum
|
New York, NY
New
|
Published 7 days ago

About the organization

The Climate Museum’s mission is to inspire action on the climate crisis with programming across the arts and sciences that deepens understanding, builds connections, and advances just solutions. The Museum is currently scaling out to a permanent, year-round presence in NYC. In its public programming to date, it has created an activist cultural approach to community engagement with climate, recognizing that most Americans are worried about the climate crisis but unsure how to take meaningful action. The Museum’s free, accessible exhibitions, art installations, advocacy tools, events, youth programs, and more have touched tens of thousands of New Yorkers and visitors and received extensive recognition, broadening the climate movement with an emphasis on community, justice, equity, and inclusion.

Programs are presented at the Museum’s exhibition hub on Governors Island, in parks, galleries, and other venues citywide and online. Additional information is available at climatemuseum.org and @ClimateMuseum across various platforms.

About the role

This varied role presents the opportunity to learn about museum operations and planning and to play a central role in the growth of a nonprofit organization. Jump headfirst into justice-centered, cultural work on the climate emergency with a close-knit team of driven, passionate, and kind individuals. Work closely with the Museum’s director as an executive assistant; lead operational projects; and be immersed in the high-level strategy and planning for the Climate Museum’s horizon, including upcoming programs, with room for growth through both your own initiative and special projects.

Applications will be reviewed on a rolling basis; we are looking to fill this position very quickly to allow time for training by the previous occupant before they depart for graduate school.

Responsibilities:

  • Assist the Director in managing their day-to-day activities, including development, programming, outreach, scheduling, note-taking/transcription, and research.
  • Plan, develop, implement, and manage organizational operations and protocols.
  • Participate in strategy and planning meetings.
  • Assist the development team in fundraising outreach, logistics, and record-keeping.
  • Coordinate the preparation of Board of Trustee reports and meetings and related tasks alongside the Director.
  • Manage IT systems and software including Google Workspace, Salesforce, Slack, and more.
  • Execute special projects and research, collaborating across departments.
  • Manage payroll, vendor interactions, insurance, and additional HR tasks via Paychex.
  • Act as office manager and as internal point person on bookkeeping and accounting (the Museum has an external accounting firm, this position includes substantial lifts and learning opportunities in budgeting, nonprofit governance of accounting, and record-keeping).
  • Troubleshoot complex problems.
  • Oversee intern recruitment, onboarding, and project assignments.

Qualifications:

Job fundamentals:

  • Commitment to supporting, extending, and improving the work of the Director across development, strategy, program, and operations.
  • Enthusiasm for mastering basic accounting and other operational/technical skills.
  • Passion for climate issues, social justice, and/or museums.
  • Regular in-person office hours are Monday - Friday, 10am - 6pm. In this dynamic environment, staff members often work significant additional hours (including some weekends), with potential for comp time.

Organizational culture fundamentals:

  • Kindness and humor under pressure.
  • Independent thinking and assertiveness.
  • Flexible, enterprising, and ambitious mindset.
  • Strong orientation toward collaboration and the success of the team.

Essential job skills:

  • Highly organized and detail-oriented habits with excellent time-management skills; ability to be a steel trap.
  • Exceptional research and writing skills.
  • Consistent attention to excellent email and phone manners.
  • Comfort with error and adjustment in a highly dynamic work environment; a growth mindset.
  • Comfort with learning new technology.

Salary and benefits

The starting salary at the Museum for new grads without relevant post-university work experience is $62,500, with increases made on a gradual basis for experience. The Museum offers an excellent benefits package including health, dental, and vision, as well as a retirement savings account without matching.

To apply:

Please submit a resume and cover letter detailing why you are a strong candidate and why you would be a good fit with the Museum. Apply via our Submittable page here. Applications will be reviewed on a rolling basis; we are looking to fill this position very quickly to allow time for training by the previous occupant before they depart for graduate school.


The Climate Museum highly values diversity and views the climate crisis as, among other things, a social justice crisis. People of color, people with disabilities, and people who identify as members of the LGBTQIA+ community are particularly encouraged to apply. The Climate Museum is an equal opportunity employer.

About the organization

The Climate Museum’s mission is to inspire action on the climate crisis with programming across the arts and sciences that deepens understanding, builds connections, and advances just solutions. The Museum is…

Details at a Glance

  • Time Commitment
    Full Time Schedule
  • Application Deadline
    November 1, 2021
  • Education
    4-Year Degree Required

Benefits

The Climate Museum offers an excellent benefits package including health, dental, and vision, as well as a retirement savings account without matching.

The Climate Museum offers an excellent benefits package including health, dental, and vision, as well as a retirement savings account without matching.

Location

On-site
New York, NY, USA

How to Apply

Please submit a resume and cover letter detailing why you are a strong candidate and why you would be a good fit with the Museum. Apply via our Submittable page here. Applications will be reviewed on a rolling basis; we are looking to fill this position very quickly to allow time for training by the previous occupant before they depart for graduate school.

Please submit a resume and cover letter detailing why you are a strong candidate and why you would be a good fit with the Museum. Apply via our Submittable page here. Applications…

Join Idealist

Sign up today to save your favorite jobs and get email alerts when new ones are posted.